Research Training Assistance Applications

Guidelines and conditions

1.  Eligibility:
A full-time higher degree by research candidate is eligible to receive up to the equivalent of $1,200 per calendar year (pro rata); all part-time higher degree by research candidates are eligible to receive up to the equivalent of $600 per calendar year (pro rata).

2.  Options:
You may opt for only one of the options listed below, although at the commencement of each academic year you may take up a different option. 

Full-time HDR candidates may choose one option from:

• a computer work station in shared office space, at either Geelong, Melbourne or Warrnambool campuses, with supporting infrastructure (e.g. printer, photocopier, computer software); OR
  
• no work station provision with reimbursement of research-related expenses only up to the value of $1,200 per calendar year (pro rata). NB: This option is not available to scholarship holders as a requirement of the acceptance of the scholarship is to work full time on campus. 

Part-time candidates may choose one option from:

• a shared computer work station in shared office space, at either Geelong, Melbourne or Warrnambool campuses, with supporting infrastructure (e.g. printer, photocopier, computer software); OR
• no work station provision with reimbursement of research-related expenses only up to the value of $600 per calendar year (pro rata).

Applications for reimbursement are redeemable only on the provision of original receipts and must be made within the calendar year the costs were incurred.  All reimbursement claims must be received by 2 December, however, you are strongly encouraged to claim at anytime throughout the year.  Please keep claims to a $100 minimum. If you have insufficent space to record all of your claims on the application form, please provide a summary page along with the general asisstance claim form.

3.  Conditions:

• General Research Assistance will be available until the point of submission of thesis, for new candidates, the amount will be pro rata in accordance with candidature commencement date;
• General Research Assistance, including an on-campus workstation, may not be not available:
  
  • during periods of intermission
  • following the submission of a thesis;
• Candidates with a need to access financial support beyond this period may be considered for ‘Additional Financial Assistance’ on a case-by-case basis upon written application to the Research Training Sub-Committee.
• Candidates wishing to access an on-campus workstation beyond this period may seek to use a ‘stand-by’ workstation for such purposes as final changes to their thesis following receipt of examiners’ reports. (To secure a workstation please contact the Faculty HDR Officer.)

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More detailed information is available on the General Research Assistance Scheme application forms below (use either pdf or word document for submission):

Only send receipts up to the value of the approved reimbursement. Receipts in excess of allowable reimbursement will not be returned.

Please note the forms have been updated and there is now only one general assistance for to use for all schools.

General Assistance 2012 (all schools) - .pdf (311kb) **PLEASE SAVE FORM AS A NEW FILE, THEN FORWARD FOR APPROVAL**

Approval to attend any conference must be sought from the principal supervisor (Faculty approval required for international conference assistance). Signed approval form should be sent to the HDR Administrative Officer before departing for any conference. Details are on all application forms below

Yearly Conference Assistance Application (pdf - 481k) **PLEASE SAVE FORM AS A NEW FILE, THEN FORWARD FOR APPROVAL**

Please note - assistance is only available if you are presenting at a conference.This form must be completed and forwarded to the HDR office prior to attendance at the conference. Only send receipts up to the value of the approved reimbursement. Receipts in excess of allowable reimbursement will not be returned.

Yearly Conference Assistance expense summary sheet (pdf 261k)- must be attached to all reimbursement claims for this assistance, please clearly itemise reimbursement requests.**PLEASE SAVE FORM AS A NEW FILE, THEN FORWARD FOR APPROVAL**

International Conference Assistance Scheme (pdf. 327k) **PLEASE SAVE FORM AS A NEW FILE, THEN FORWARD FOR APPROVAL**

Please note- Applications for a the International Conference Scheme MUST be approved by the Faculty (not just the principal supervisor) prior to any travel being undertaken. You should allow up to three weeks for approval. This grant is only available once during candidacy

When claiming this assistance, please restrict reimbursement claims to two, one before attending and one after the conference. Only send receipts up to the value of the approved reimbursement. Receipts in excess of allowable reimbursement will not be returned.

International Conference Assistance expense summary sheet (pdf - 252k)- must be attached to all reimbursement claims for this assistance, please clearly itemise reimbursement requests.**PLEASE SAVE FORM AS A NEW FILE, THEN FORWARD FOR APPROVAL**

This allowance is available for remote and regional off campus students to come on campus three times during candidacy. This can be for a colloquium, to present at an HDR seminar or for face to face meetings with supervisors.

When claiming this assistance, only send receipts up to the value of the approved reimbursement. Receipts in excess of allowable reimbursement will not be returned.

Distance Travel Allowance (92kb .pdf)**PLEASE SAVE FORM AS A NEW FILE, THEN FORWARD FOR APPROVAL**

Distance Travel Allowance expense summary sheet (254kb.pdf)**PLEASE SAVE FORM AS A NEW FILE, THEN FORWARD FOR APPROVAL**