Research Training Assistance Applications
In conjunction with Research Services, the Faculty of Arts and Education is able to assist HDR students in many ways towards the completion of their theses:
Please note - if you are claiming reimbursement you should attach clearly scanned tax invoice receipts with your reimbursements. EFTPOS receipts will not be accepted as proof of purchase under any circumstances. When submitting a reimbursement claim, email the application form and the receipts (preferably as one scanned document) to firstname.lastname@example.org
To access and complete the forms, you will need to have the latest version of Adobe Reader installed. This is available as a free download from either the the Adobe website or the Deakin Software library
Recurring funding for general assistance is based on a calendar year. Commencing candidates will be reimbursed on a pro rata basis.
To ensure payment in 2014, please submit all applications for reimbursement no later than 5 December.
To arrange travel insurance for overseas travel, either for conference attendance or fieldwork, you must complete the online Student Overseas Travel Insurance Request
General Research Assistance Scheme:
Guidelines and conditions
A full-time, off campus Higher Degree by Research candidate is eligible to receive up to the equivalent of $1,200 per calendar year; part-time higher degree by research candidates are eligible to receive up to the equivalent of $600 per calendar year. On campus HDR candidates are not eligible for general assistance. This funding is available on a calendar year basis and will be on a pro rata basis depending on commencement dates. The funding is available for research related expenses as outlined in the list of claimable items.
Applications for reimbursement must be made within the calendar year the costs were incurred and must be submitted by 5 December. However, you are strongly encouraged to claim at anytime throughout the year. Claims received after that date may not be processed and will therefore be taken from your 2015 allocation. Please keep claims to a $100 minimum. Please clearly itemise your claims, there are two pages available for this purpose
- Commencing students can only claim reimbursement for general assistance once they have completed three months of candidature;
- General Research Assistance will be available until the point of submission of thesis, for new candidates, the amount will be pro rata in accordance with candidature commencement date;
- General Research Assistance, including an on-campus workstation, may not be not available during periods of intermission;
Only send receipts up to the value of the approved reimbursement. Receipts in excess of allowable reimbursement will not be returned.
General Assistance 2014 (pdf 1.4MB) **PLEASE SAVE FORM AS A NEW FILE, THEN FORWARD FOR APPROVAL**
Approval to attend any conference must be sought from the principal supervisor (Faculty approval required for international conference assistance). Signed approval form should be sent to the HDR Administrative Officer before departing for any conference. For candidates who commenced after 1 January 2013, the Faculty conference assistance is only available once during candidacy and is applicable for presenting at ONE conference only. Details are on all application forms below. If you commenced prior to that date you can apply for a maximum of three conference with an allocation of up to $1000 per conference for full time candidates or up to $600 per conference for part time candidates.
PLEASE NOTE: It is not possible to combine Faculty and international conference assistance to attend one conference.
Faculty Conference Assistance Application (pdf - 1.02MB)**PLEASE SAVE FORM AS A NEW FILE, THEN FORWARD FOR APPROVAL**
Please note - assistance is only available if you are presenting at a conference.Only send receipts up to the value of the approved reimbursement. Receipts in excess of allowable reimbursement will not be returned.
International Conference Assistance Scheme (pdf. 1.1MB)**PLEASE SAVE FORM AS A NEW FILE, THEN FORWARD FOR APPROVAL**
Please note- Applications for a the International Conference Scheme MUST be approved by the Faculty (not just the principal supervisor) prior to any travel being undertaken. You should allow up to three weeks for approval. This grant is only available once during candidacy. You must provide a copy of your abstract and a statement which outlines the value of the conference to your research with your application. It is now possible to claim up to $3500 but the submission of a paper for publication must result from the presentation. Details are on the application form. Once approved, you must prove that you have travel insurance in place before final funding will be processed. Deakin University provides free travel insurance for candidates on approved University business
Please note- Applications for a Travel Fieldwork Grant MUST be approved by the Faculty prior to any travel being undertaken. You should allow up to three weeks for approval. This grant is only available once during candidacy. Once approved, you must prove that you have travel insurance in place before final funding will be processed. Deakin University provides free travel insurance for candidates on approved University business.
Travel Fieldwork Expense Summary Sheet (doc - 45kb) - must be attached to all applications for this assistance, please clearly itemise projected expenses
HDR Travel (Fieldwork) Grant Timetable (doc - 32k) - please ensure that a comprehensive schedule of events/appointments is included with your application.
HDR Completion Assistance (pdf - 535k) **PLEASE SAVE FORM AS A NEW FILE, THEN FORWARD FOR APPROVAL**