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In conjunction with Research Services, the Faculty of Arts and Education is able to assist HDR students in many ways towards the completion of their theses:
THERE ARE ISSUES USING THESE FORMS WITH A MAC. IF POSSIBLE, PLEASE USE A PC, IF NOT POSSIBLE, YOU MAY HAVE TO PRINT THE COMPLETED FORM AND RE-SCAN BEFORE SUBMITTING.
Please note - if you are claiming reimbursement please attach clearly scanned tax invoice receipts with your reimbursements. ATM withdrawal slips will not be accepted as proof of purchase under any circumstances. When submitting a reimbursement claim, email the application form and the receipts (preferably as one scanned document) to email@example.com
To access and complete the forms, you will need to have the latest version of Adobe Reader installed. This is available as a free download from either the the Adobe website or the Deakin Software library
Recurring funding for general assistance and conference assistance is based on a calendar year. Commencing candidates will be reimbursed on a pro rata basis.
To ensure payment in 2013, please submit all applications for reimbursement no later than 6 December.
To arrange travel insurance for overseas travel, either for conference attendance or fieldwork, you must complete the online Student Overseas Travel Insurance Request
Guidelines and conditions
A full-time higher degree by research candidate is eligible to receive up to the equivalent of $1,200 per calendar year (pro rata); part-time higher degree by research candidates are eligible to receive up to the equivalent of $600 per calendar year (pro rata).
You may opt for only one of the options listed below, although at the commencement of each academic year you may take up a different option.
Full-time HDR candidates may choose one option from:
Part-time candidates may choose one option from:
Applications for reimbursement must be made within the calendar year the costs were incurred. All reimbursement claims must be received by 5 December, however, you are strongly encouraged to claim at anytime throughout the year. Claims received after that date may not be processed and will therefore be taken from your 2015 allocation. Please keep claims to a $100 minimum. Please clearly itemise your claims, there are two pages available for this purpose
Only send receipts up to the value of the approved reimbursement. Receipts in excess of allowable reimbursement will not be returned.
General Assistance 2014 (pdf 1.4MB) **PLEASE SAVE FORM AS A NEW FILE, THEN FORWARD FOR APPROVAL**
Approval to attend any conference must be sought from the principal supervisor (Faculty approval required for international conference assistance). Signed approval form should be sent to the HDR Administrative Officer before departing for any conference. Details are on all application forms below
Commencing students can only claim reimbursement for general assistance once they have completed three months of candidature
PLEASE NOTE: It is no longer possible to combine yearly and international conference assistance to attend one conference.
Yearly Conference Assistance Application (pdf - 1.02MB) **PLEASE SAVE FORM AS A NEW FILE, THEN FORWARD FOR APPROVAL**
Please note - assistance is only available if you are presenting at a conference.This form must be completed and forwarded to the HDR office prior to attendance at the conference. Only send receipts up to the value of the approved reimbursement. Receipts in excess of allowable reimbursement will not be returned.
International Conference Assistance Scheme (pdf. 1.1MB) **PLEASE SAVE FORM AS A NEW FILE, THEN FORWARD FOR APPROVAL**
Please note- Applications for a the International Conference Scheme MUST be approved by the Faculty (not just the principal supervisor) prior to any travel being undertaken. You should allow up to three weeks for approval. This grant is only available once during candidacy. You must provide a copy of your abstract and a statement which outlines the value of the conference to your research with your application. It is now possible to claim up to $3500 but the submission of a paper for publication must result from the presentation. Details are on the application form.
Please note- Applications for a Travel Fieldwork Grant MUST be approved by the Faculty prior to any travel being undertaken. You should allow up to three weeks for approval. This grant is only available once during candidacy
HDR Travel (Fieldwork) Grant Timetable (doc - 32k) - please ensure that a comprehensive schedule of events/appointments is included with your application.
Travel Fieldwork Expense Summary Sheet (doc - 45kb) - must be attached to all applications for this assistance, please clearly itemise projected expenses
HDR Completion Assistance (pdf - 535k) **PLEASE SAVE FORM AS A NEW FILE, THEN FORWARD FOR APPROVAL**