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All HDR candidates are admitted on a provisional candidature basis and must satisfy the requirements for transferring to full candidature, which is referred to as "confirmation".
Details of the Deakin University Guidelines for Confirmation, including the compulsory Research Integrity training component, are available on the Current Students HDR website
The confirmation of candidature process will normally take place within the following time frame:
|Masters (F/T)||Within six months from commencement|
|Masters (P/T):||Within twelve months from commencement|
|PhD (F/T):||Within twelve months of commencement|
|PhD (P/T):||Within eighteen months of commencement|
The confirmation process consists of
All HDR candidates must complete the Deakin Research Integrity training workshop or online module as a condition of confirmation, prior to the confirmation meeting.
The confirmation panel includes:
It is desirable but not mandatory for an external member to be invited with academic and/or professional experience relevant to the project.
The specific duties of the chair include:
The candidate has the option of inviting additional interested staff and/or students to the confirmation meeting, although they would not be considered panel members.
Candidates will present a confirmation document, normally within the range of 10,000 to 15,000 words) for consideration by the confirmation panel.
The document will be forwarded three weeks in advance of the arranged confirmation meeting to the HDR Administrative Officer (eg. MS Word, 1.5 line spacing, 11 or 12 point Times New Roman).
The confirmation document should include:
The date of the confirmation meeting is set approximately three months prior, as part of the nomination of the confirmation panel.
If the candidate wishes to raise any issues in connection with supervision or with the trajectory of the project during the first year, he or she should contact the chair of the confirmation panel or the Faculty HDR Coordinator at least one week prior to the confirmation hearing.
Confirmation panel members will read the written document provided in advance (at least three weeks) by the candidate and discuss the document during the confirmation meeting with the candidate and his or her supervisor(s) in order to confirm:
Candidates will deliver an oral presentation and verbal defence of the research proposal to the confirmation panel. The oral presentation should be between 20 - 30 minutes in length and be followed by 10-15 minutes for questions, comments and feedback from members of the panel.
The oral presentation serves the dual purpose of assessing the candidate's understanding of the research proposal while also giving them the opportunity to explain the rationale behind their study and to verbally defend their research plan.
It is recommended that any comments or questions from the panel be minimized during the presentation itself and that questions are limited to the question period. Also, comments from supervisors should be avoided during the presentation and question time to allow the candidate to demonstrate their understanding of the background literature, research methods and other aspects of the proposal.
Once the presentation and questions have been completed, the confirmation panel will confer alone, in order to discuss the project or thesis and its supervision and to make its recommendations.
The chair person will inform the candidate in writing of the outcome of the confirmation meeting.
Although it is strongly preferred that the candidate attend the confirmation meeting in person, in exceptional circumstances, should he or she be unable to attend in person for reasons of distance (residence overseas) or disability, then a voice-point may be arranged.
There are three possible outcomes of the confirmation meeting process (subject to completion of the Research Integrity Training component):
At the conclusion of a second-chance confirmation process following outcome 2 on the first confirmation, outcomes 1 or 3 would be the only options available.
For candidates who do not satisfactorily complete the confirmation process (outcome 3), possible options include:
If the recommendation is that candidature should not be confirmed, the Panel will discuss with the candidate the options available to them. If exclusion from candidature is recommended, the Panel will make that recommendation to the Research and Research Training Committee, providing copies of earlier documentation and all correspondence relating to the candidate's confirmation. Candidates may request a review of the Committee's decision and may also appeal. The review and appeal processes are outlined in the HDR Academic Progress Procedure.
It is important that candidates are aware of their rights and responsibilities under the HDR Procedures and that the process for confirmation is conducted in a fair and equitable manner. Details of the Faculty confirmation process are provided to all new HDR candidates and available on the Faculty Research website.
The confirmation panel's decision will be conveyed to Deakin Research, for reporting to the Research and Research Training Committee of the Academic Board, and will be recorded on the Research Master database.
HDR Administrative Officer
Confirmation Panel Chair