Preparing your application

Some courses may require you to supply extra information upon application. This is to ensure we have all of the information necessary to consider your application. Whether it’s preparing your documents or writing a compelling personal statement, we’ve got advice to help you get in to the course of your dreams.

What documents will I need?

Extra documents can vary from course to course. The best thing to do is read your chosen course’s details page carefully to understand the entry requirements and any supporting information it may require upon application. 

Examples could include your CV/resume, a transcript of previous study, a personal statement, identification documents or a folio of work.

When applying at Deakin University, you will need to include certified copies of:

  • Award certificates
  • Academic transcripts
  • Formal identity papers, such as your passport, national identity card and student visa

If your documents aren't in English, you will need to supply a certified English translation.

Uploading your documents

It's essential that you upload all documents requested or your application may be rejected due to insufficient evidence.

How to upload and submit documents

Read the instructions below to find out how to submit documents with your application.

If you applied online via the Deakin applicant portal

  1. Make the document a pdf. We recommend you reduce the size of your file using a compression service to ensure the file is under the limit for the file type:
    • 2MB for school results, passport/visa documents and name change documents
    • 4MB for transcript, CPL applications and other files.
  2. Log into the applicant portal using your Applicant ID, this is the number you received in your first email from Deakin. Please note this number is different to your application number. If you need to search for the email it will have come from enquire@deakin.edu.au.
  3. Go to the Upload Documents tab.

  4. Select your document type and add any comments.

  5. Browse and find the file on your computer, then click upload file.

If you applied with a paper application

  1. Make the document a pdf. We recommend you reduce the size of your file using a compression service to ensure the file is under the limit for the file type:
    • 2MB for school results, passport/visa documents and name change documents
    • 4MB for transcript, CPL applications and other files.
  2. Log into the applicant portal using your Applicant ID, this is the number you received in your first email from Deakin. Please note this number is different to your application number. If you need to search for the email it will have come from enquire@deakin.edu.au.
  3. Go to the Upload Documents tab.

  4. Select your document type and add any comments.

  5. Browse and find the file on your computer, then click upload file.

  6. Email your document to submit-docs@deakin.edu.au.

Your CV and personal statement

Depending on the course you're applying for, you may need to include a CV/resume and personal statement as part of your application. 

Remember that these supporting documents can be the key to getting into the course of your dreams. It's your time to shine, so putting in the extra effort will be rewarded. Here are a few tips.

Talk about your experience

Don't be afraid to gloat. You should list your achievements, work experience and skills, what you're good at and what you're proud of. Include any voluntary work or activities as these are a great reflection of who you are as a person and what you believe in. All information should be relevant – so no darting off on obscure tangents.

Allow yourself plenty of time

Remember to draft and re-draft your personal statement. If it was written last minute, it will show. Allow time to revise and refine, getting rid of any information that is superfluous or repeated. It is also a good idea to get a pair of fresh eyes to look over it, to pick up any errors or inconsistencies you may have missed.

Check your spelling

Watch out for spelling mistakes (spellcheck isn't always your friend – especially if your default language is American English). Make sure you aren't missing words, that capital letters are only used where they're supposed to be, and try not to repeat words, especially adjectives.

Grammar and consistency 

It may seem obvious, but getting your grammar right is important. Choose a tense and stick with it. Make sure your verbs agree with your nouns (for example the team was, not the team were). Keep date formats the same throughout. Use words to express numbers from one to nine and numerals for numbers 10 and over.

Format

Your documents need to be submitted as a PDF, so please check that your spacing and layout doesn't change when you convert your document. Keep margins and fonts consistent. Using lots of colours can be distracting so keep it simple and easy to read.

Character and word counts

Follow instructions. If the question asks for a response with a maximum character or word limit, please don't exceed that limit. Answers should always be kept concise. Going over a word or character limit may make you ineligible.

Don’t copy anyone else's work 

Don't lose what makes you unique and don't be tempted to let someone else write your personal statement for you. Only you can express what you're passionate about and why. Be creative with your language, but not overly verbose. A personal statement should be well written and in straightforward English.

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