Global address list (GAL)
The Global address list or GAL is the Deakin university-wide address book. It can be used to search for the email addresses, phone numbers and organisations of all staff members. It can also be used to search for rooms, equipment and vehicles when booking these resources. The GAL also contains Deakin University distribution lists.
Using the address book and the GAL
- Access
- The GAL can be accessed by selecting the Address Book from the Toolbar, Tools menu, To button and other places.
- Address lists
- From the Address Book window, the Address Book pull down menu can be used to view a variety of different contact and address lists. These address lists provide a quick view of all rooms, equipment or vehicles available.
- Campus naming
- Long and (short) names used: Melbourne (B), Geelong (G), Waterfront (F), Warrnambool (W)
| Entry type | Naming | Searching | Usage |
| Staff | First and last name | Start by entering their first name in the Search box | |
| Room or equipment | *Campus organisation description | Start by entering * in the Search box | Scheduling a meeting or booking equipment or vehicles. |
| Distribution group |
_Organisation description _Descriptive name of special mailing lists _Org Description team Note: static lists are bolded font; dynamic lists are normal font |
Start by entering _ in the Search box |
Giving permission to access your Calendar, Contacts, etc to a group. Mailing to a group. Team or Staff: Usually used with a generic account or public folder to give permissions (share) to the team. Exchange Admins : Used to give ownership to groups, accounts and public folders. Some organisations may have IT help teams instead. |
| Generic accounts |
Organisation description Organisation temp Descriptive name of special generic accounts |
Start by entering their beginning of the name in the Search box |
Contacting a service group, such as IT Service Desk, JobShop, DSA enquiries. Temp: Accounts used for staff before getting their permanent accounts. email is usually orgtemp. |
Management positions naming
A select number of management positions are given generic names and email addresses.
The positions can be either generic accounts or distribution groups. If an account is used, the last name contains the division, faculty or school name which can be used for searching. If a group is used, no preceding _ is used in the name.
| Display name | Example | |
| Title | varies |
Chancellor, Vice - President, Chief Finance Officer, Deputy Vice - Chancellor or DVC cfo@deakin.edu.au; dvca@deakin.edu.au |
| Director - Division | director-Division |
Director - Human Resources Services Division director-hrsd@deakin.edu.au |
| Dean - Faculty | dean-Faculty |
Dean - ArtsEd dean-artsed@deakin.edu.au |
| Deputy Dean - Faculty | dd-Faculty |
Deputy Dean - HMNBS dd-hmnbs@deakin.edu.au |
|
Associate Dean - (Department) Faculty Department is optional |
ad-DeptFaculty |
Associate Dean - (Teaching & Learning) HMNBS ad-tlhmnbs@deakin.edu.au |
| Head of School - School | hos-School |
Head of School - Medicine hos-medicine@deakin.edu.au |
| Faculty General Manager - Faculty | fgm-Faculty |
Faculty General Manager - BL fgm-bl@deakin.edu.au |
| Faculty Director - (Department) Faculty
Department is optional |
fd-DeptFaculty |
Faculty Director - (International & Partnerships) BL fgm-bl@deakin.edu.au |
