Accepting and rejecting offers

It can be a relief to receive an offer of employment after the hard work of writing job applications and undergoing job interviews and other selection processes. However, there are a few more things you need to do!

Respond professionally

Regardless of whether you plan to accept or decline the job offer, contact the employer promptly and professionally. If you are offered a position before other organisations in which you are interested have made contact, find out the deadline to accept their offer. You might ask if it can be extended if you need more time.

Declining offers

There is always a chance that in the future you may have business contact or another opportunity with that organisation, so regardless of whether you accept or decline, it is important to leave a positive impression.

• Advise the employer in writing that you are declining their offer.
• If there is a chance you may re-apply in the future, you may want to include a brief, general explanation of why you are declining.
• Address your response to the person who offered you the position. Keep it polite and to the point
• Make sure you respond within the specified timelines.

It is unprofessional to accept multiple offers and reject some offers just before the start date.

Accepting an offer

When you receive an offer of employment, you still want to maintain a professional demeanour.
If you receive an offer that you want to accept:

• thank them for the opportunity
• let them know you are looking forward to receiving the offer in writing

Before you formally accept the role you should have an opportunity to read through all the appropriate documents and understand the employment conditions.

Check employment conditions

The employer should allow you time to review a written employment agreement which includes the details associated with the position. It should include information such as the start date, hours of work, leave entitlements, your starting salary. Don't be afraid to negotiate if you have reason to - but be informed and realistic. The Fair Work Ombudsman helps employees and the community understand employment agreements, minimum employment standards and rights and rules.

If the position was advertised with a salary range (e.g. $44,000- $52,000) find out what starting salary you are being offered and how salary increases are decided. If you are a new graduate with no work experience, it is likely you will be offered the entry level salary.

If it is a part-time role, make sure you are clear on whether you are being employed on a part-time (regular hours each week and same benefits of full-time workers) or casual basis (less likely to have guaranteed hours of work). If you are being employed on a casual basis confirm your rate of pay.