Are you ready to graduate?

• Are you in your final trimester?
• Do you have your final results?
• When do registrations open?
• Have you been deemed ineligible for your award?
• Encumbrances

Are you in your final trimester?

If you are in your final trimester, you will be sent a letter near the end of the trimester to advise you of the graduation process.  Once your final results are released and you have completed the requirements of your course, your Faculty will deem you eligible for your award.  You will be sent further information and an academic transcript showing your eligibility.

Do you have your final results?

Regardless of whether you have received your final results, you should register to graduate before the closing date.  Late registrations will not be accepted.

When do registrations open?

Completion time	Ceremony held	Registration to graduate opens	Registration to graduate closes
Trimester 1	October 2013	1 July 2013	31 July 2013
International and Medical School Students completing in Trimester/Semester 2	December 2013	1 October 2013	31 October 2013
Trimester 2 and 3	March/April 2014	2 December 2013	31 January 2014

Ensure you submit your registration before the closing date regardless of whether you have received your final results. Late registrations cannot be accepted.

If you believe you should have received an application invitation but have not please contact Customer Service immediately.

Have you been deemed ineligible for your award?

If you have applied to graduate and have been deemed ineligible for your award, you will be notified of this by mail. Please contact the Faculty staff member nominated in the advice letter to resolve any questions about your course completion.

If you have applied to graduate and are not eligible for your award you will be sent a new invitation to register to graduate for the following round of ceremonies. If your graduation fee has been paid and you are deemed ineligible to graduate a full refund can be requested by contacting the Graduations Office.

Encumbrances

Under the University's legislation, students with an encumbrance for outstanding fees or charges are not able to graduate until the encumbrance is lifted. Please contact the Graduations Office if you believe you have completed your degree and have recently cleared the encumbrance from your record.

Important
It is your responsibility to pay any outstanding debts you may have to Deakin University. If you still have a debt 6 weeks before the ceremony, you will not be eligible to graduate. This is non-negotiable and we will strictly apply this ruling without exception.

If you are still in debt at the date indicated above and have registered to graduate, please note the following:

• Your registration will be cancelled and you will not be able to graduate.
• The settlement of any outstanding debts within 6 weeks of the ceremony will resolve your debt, however, we will not be able to restore your place in the graduation ceremony and you will need to apply for the next appropriate graduation ceremony to be held.
• If family or friends wish to make payments to clear debts on your behalf please be aware that the university is not at liberty to discuss the matter with them due to the privacy act, this means that we can only discuss your debts with you and not a third party, even if that third party is a family member.

Please be aware that although you may be clear of debt at present it may still be possible to accrue debt between now and your graduation date eg: library fines.  If this occurs your graduation application will be cancelled.

If you have any queries about outstanding debts please contact Customer Service. Once your debt has been cleared you should advise the Graduations Office.