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Financial and Business Services Division
Deakin University
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Important Dates

Activity Due Date Person Responsible
Accounts Payable supplier invoices paid Wednesday of non-pay week Accounts Payable
Last day for receipt of supplier invoices Tuesday of non-pay week Accounts Payable
Overseas supplier invoices paid Daily Carmel Johnson
Staff expense reimbursements paid Wednesday of non-pay week Accounts Payable
Last day for receipt of expense reimbursement paperwork and online approval Tuesday of non-pay week Accounts Payable
Receipt date for income through the Cashier The day of receipt - Receipts cannot be backdated Cashier
All journals complete 4 working days after end of month Sathie Ponnambalam
General Ledger available for reporting 6 working days after end of month Sathie Ponnambalam
Last day for raising 2007 purchase orders Fri 21 Dec 2007 Accounting Systems
Last day for raising 2007 debtor invoices Fri 21 Dec 2007 Kerrie Wythe
Final acceptance and input of 2007 invoices Fri 4 Jan 2008 Accounts Payable
Final acceptance and input of 2007 overseas drafts Fri 4 Jan 2008 Carmel Johnson
Last date for internal charges for 2007 (printing, telephone, internet, stationery, vehicles, maintenance) Mon 8 Jan 2008 Peter Liakounakos
Reconcile asset register with general ledger Wed 10 Jan 2008 Jenny Hayes/Sathie Ponnambalam
DFMS Training on Geelong campus First Tuesday of the month Feb-Nov Financial Systems
DFMS Training on Burwood campus Second Wednesday of the month Feb-Nov Financial Systems
Report Due Date Person Responsible or
To Whom it is Submitted
Draft of Annual Report Mon 21 Jan 2008 Jenny Chan
Final consolidated accounts Fri 25 Jan 2008 Paul Healey
Auditor General's agent to commence audit Tue 29 Jan 2008 Paul Healey
Audit Committee meeting Tue 4 March 2008 Chief Financial Officer
Adoption of financial statements by Finance & Business Affairs Committee Tue 4 March 2008 Chief Financial Officer
Annual Report March of following year Victorian Minister for Tertiary Education and Training
Loan Council of Victoria July each year for period 1 July - 30 June Department of Treasury and Finance
Finance Collection - Annual Financial Report and spreadsheets 25 June (for previous year) DEST
Australian Postgraduate Awards Scholarships 1 March for previous calendar year DEST
Financial Assistance for Superannuation Expenses 31 March for previous calendar year DEST
Australian Securities and Investments Commission Return (ASIC) 31 January in year following reporting year ASIC
Fringe Benefits Tax Return 21 May ATO
Company Taxation Return 15 July in year following reporting year ATO
Business Activity Statement 21st day of the following month ATO