Supporting documentation

Access and equity scholarships
Due date for documents
Frequently asked questions about supporting documents
Where to send supporting documents?
Supporting documentation checklist
Contact us

Access and equity scholarships

As part of the scholarship application process you will be required to submit documentary evidence in support of your application. In most cases you should upload these documents as part of your on-line application.

The supporting documentation that you will need to supply will depend on the information you provide in your application. The supporting documentation must confirm the information you provide in your application. This documentation will be reviewed as part of your application and should be as specific as possible.

Remember it is the quality of documentation not the quantity that will be most useful in assessing your application. The documents supplied need to substantiate your personal statements as well as any impact on you.

Typical examples of supporting documentation include, but are not limited to:

Proof of financial hardship:
- A current certified copy of a Centrelink Income Statement* in your name.
  (*We do not accept Family Tax Benefit statements as this is based on estimated taxable income and not actual income)
- If you do not receive Centrelink and are experiencing financial hardship
  - if you are financially independent - a certified copy of your latest Tax Assessment Notice and a Statutory Declaration stating that you do not rely on others for your financial support, or
  - if you are financially dependent on others a certified copy of the latest Tax Assessment Notices for all those people who contribute to your support and a Statutory Declaration stating that you are dependent on others for your financial support.
Certified copies of medical certificates from doctors, health care professionals or counsellors (if applicable)
Statement of support written by a lawyer/solicitor, accountant, religious or community leader, school principal/teacher. Please do not provide a Statement of support written by a family member as these will not be considered.
If in your application you have experienced drought, bushfires, floods supporting details of this should also be provided if possible.

Please do not provide bank statements, group certificates, rental agreements unless otherwise requested.

If you need assistance with the types of documentation you should supply please contact the Scholarship Office.

Due date for documents

The Supporting Documentation Due Date is detailed on the individual scholarship pages and will vary depending on the scholarships applied for.

You should keep a list of the scholarships you are applying for and check their individual due dates for the date the supporting documents needs to be supplied.

If you are applying for more than one scholarship, you should provide the supporting documentation before the first due date. This will ensure that your application for all scholarships will be considered.

Frequently asked questions about supporting documents

What supporting documents should I supply?
The supporting documents you supply should substantiate the information you provide in your scholarship application. Where possible, the supporting documentation you provide should be specific and not general in natuire.

What does a certified copy mean?
The document is a true copy of the original and has been sighted by an acceptable person. To have a document certified, you should take the original and a copy to an authorised person. The person must then write on every page of copied document: "I have sighted the original document and certify this to be a true copy of the original." (sample statement)

The person should sign each statement and provide their designation, for example, "Pharmacist."

What type of Centrelink statement can I provide?
Please provide a current (no more than a month old) Centrelink Income Statement. The statement should show:

Your name and current address
Current date
the Centrelink benefit you are receiving
Amount and payment dates

On-line payment history reports printed directly from the Centrelink website are not acceptable documentation.

I download my Centrelink Income Statement directly from the Centrelink website. What should I send?
If you don't receive a hard-copy Centrelink Income Statement you can upload a copy of your current PDF statement provided by Centrelink directly via your on-line application. Alternatively you can email a copy to scholarships@deakin.edu.au. The PDF must be the original downloaded from the Centrelink website. Please don't print and scan the document.

Please ensure that the statement displays the required information detailed above.

I only have a Health Care Card, will this do?
Yes, a certified copy of your Health Care Card can also be used as supporting documentation.

I don't have/can't find my Centrelink Income Statement?
Please call your Centrelink adviser and ask for a new Centrelink Income Statement to be sent. Please ensure you allow sufficient time to provide the statement to the Scholarships Office before the specified deadline. Alternatively log into the Centrelink website and request a new Centrelink Income Statement.

I'm having trouble uploading my supporting documents?
Prior to the scholarship closing you will be able to re-enter your on-line scholarship application at any time. You can use the 'Upload Documents' option at the top on the application page. Prior the scholarship/s closing if you are experiencing difficulties with your documentation, please email scholarships@deakin.edu.au for assistance.

Late supporting documentation will not be accepted.

I've just completed my application and want to check I uploaded my supporting documents correctly?

To check whether your documents have been uploaded correctly, once you have completed the upload, go the next stage in the application process by clicking on the “Review and Submit” tab at the top of the screen. At the bottom of the screen you will see the section headed “Supporting documents uploaded” which will show a list of all the documents that have been successfully uploaded. To edit or remove your documents, hit the “edit” button.

To check your documents once you have submitted your application and exited the Applicant Portal, log into the Portal and go to the “upload documents” tab. Your previously uploaded documents are listed at the bottom of this screen.

Where to send supporting documents?

All supporting documentation should be uploaded as part of your on-line application.

If you are experiencing difficulties uploading your documentation, please email scholarships@deakin.edu.au for assistance.

Please do not email or post your documents if you have already uploaded them with your on-line application.