Deakin University - Handbooks 2006
Student contributions by Commonwealth supported students
Tuition fees for fee-paying domestic students in award courses, and retention
of fees
Tuition fees for fee-paying international students in award and non-award
courses, and retention of fees
Non-award tuition fees (domestic)
Encumbered or terminated enrolment
or voluntary discontinuation of studies (all students)
Other fees and charges
Under the Higher Education Support Act 2003, students who are Commonwealth
supported are required to make a contribution towards the cost of their education.
This amount is set by the higher education provider within a range set by
the Government and according to the band in which the unit of study is classified.
Final details of applicable rates for 2006 are not yet available.
Commonwealth-supported students will be given a Student Learning Entitlement
(SLE) which will normally allow access to seven years of equivalent full-time
study.
The Higher Education Information Management System (HEIMS) will be used to
record the SLE and its reducing balance. All Commonwealth-supported students
will require a Commonwealth Higher Education Student Support Number (CHESSN)
to record their SLE.
A Higher Education Loan Program (HELP) is available to eligible students including:
From 1 January 2005, only Australian citizens and holders of
permanent humanitarian visas in a Commonwealth-supported place are eligible
for HECS-HELP.
Students who are eligible for HECS-HELP assistance may pay their
student contribution in three different ways:
If a student takes out a HECS-HELP loan, the Commonwealth pays the
loan amount directly to Deakin on the student’s behalf
and a HECS-HELP debt is recorded for the student with the Australian
Tax Office (ATO).
Students are not charged any fees on HECS-HELP loans.
OS-HELP is a loan program that will provide financial assistance
to eligible Commonwealth-supported students wishing to undertake
part of their study
overseas. Eligible students may borrow up to $5000 per study period
for one or two study
periods of overseas study. Deakin will be allocated a number of
OS-HELP loans, and will select students who meet the eligibility and
selection
criteria.
A student will incur an OS-HELP debt when they receive their OS-HELP
loan amount. A 20% loan fee applies to OS-HELP loans, so the debt
reported to the ATO is
120% of the loan amount paid to the student.
From 2005, higher education providers will be responsible for remission
of HELP debts.
Commonwealth Learning Scholarships are also available for eligible
Commonwealth-supported students.See www.deakin.edu.au/scholarships (Note: link will open in new window).
Information booklets for Commonwealth Supported students about HECS-HELP
are available from Deakin Central or on the DEST
website (Note: link will open in new window).
All fees are assessed, and Statements of Account issued, on a
semester basis.
Continuing students enrolled prior to 2005
Students who were enrolled in 2004 as HECS students will be able
to study under the current (indexed) HECS student contribution levels
until
the
end
of 2008,
unless
they discontinue
their enrolment without formally deferring or completing their course
of study.
From 1 January 2005, only Australian citizens and holders of permanent
humanitarian visas in a Commonwealth-supported place will be eligible
for HECS-HELP. New
Zealand citizens and holders of other permanent visas who are already
in the system, however, will be able to continue under the current
HECS deferred payment
arrangements eligibility requirements until the end of their existing
course of study or the end of 2008, whichever occurs first.
From the start of 2009, all eligible students (including pre-1997
students) will come under the new arrangements for loan schemes
and student contribution
levels.
Student Learning Entitlement (SLE) limits will apply to all eligible
students, continuing and commencing, from 1 January 2005.
All tuition fees are assessed, and Statements of Account issued, on a semester
basis.
Students who withdraw from a fee-paying course or whose enrolment in the course
is terminated or lapses, will be liable to pay the tuition fees applicable
for the year that they apply for re-admission to the same course.
Domestic students who commence studies on an undergraduate full-fee paying
basis are guaranteed a transfer to a Commonwealth-Supported Place, provided
the student:
FEE-HELP
FEE-HELP is a loan program that assists eligible fee-paying students
to pay their tuition fees at higher education providers. Australian
citizens and holders
of a permanent humanitarian visa are eligible for FEE-HELP. Holders of other
permanent visas are also eligible for FEE-HELP if they are undertaking a
bridging course for overseas trained professionals.
The following courses are eligible for FEE-HELP:
Eligible students can borrow up to the limit of the tuition fee charge
by their higher education provider. Over their lifetime,
however, students will only
be able to borrow up to a maximum of $50 000.
A loan fee of 20% applies to FEE-HELP loans for undergraduate courses
of study only.
Information booklets for domestic tuition fee paying students about FEE-HELP
and available from Deakin Central or on the DEST
website (Note: link will open in new window).
Fees for continuing students enrolled prior to 2005
Students enrolled prior to 2005 were enrolled on fee contracts
which fixed the cost of the course at the time of initial
enrolment. These contracts will
be maintained (for the pre-2005 course only) unless the student
has exceeded the minimum period required for completion of
the
course on a full-time
basis.
From 2005 tuition fees are charged on a per unit basis.
If the fee contract has expired, or if there was a transfer
to a
new course, including a combined course, students will be
charged the current rate per unit of study.
Fees for students commencing after 1 January 2005
From 2005 tuition fees will be charged on a per unit basis. Rates
will be set annually.
Retained fees
Fees forfeited under the undergraduate and postgraduate award
course tuition fee retention conditions contribute
towards the administrative costs incurred at the time of withdrawal
from the applicable unit(s).
Standard fee retention conditions for domestic tuition fee-paying
students
Summer semester
Discontinuation/withdrawal from unit(s) or course of study after
1 January 2006: One hundred per cent (100%) fee retention of fees assessed for
the discontinued unit(s).
Semester 1
Discontinuation/withdrawal from unit(s) or course of study
after 31 March
2006: One hundred per cent (100%) fee retention of fees assessed for
the discontinued unit(s).
Semester 2
Discontinuation/withdrawal from unit(s) or course of study after
31 August
2006: One hundred per cent (100%) fee retention of fees assessed for
the discontinued unit(s).
Payment of tuition fees by instalments
Following the introduction of the Postgraduate Education Loans
Scheme (PELS) in 2002, and FEE-HELP in 2005, the University
discontinued the availability
of the payment by instalment option to domestic full fee-paying students.
Fees for international students apply to persons living in Australia with temporary
residence status, provided that there is no limitation on study, and persons
living abroad who are not Australian citizens and do not have permanent residency
in Australia.
These policies comply with the Australian Vice-Chancellors’ Committee’s
guidelines on fees for international students. They are subject to changes
when the guidelines are reviewed by the Australian education authorities.
New international students are not permitted to undertake summer semester studies
in their first year of study unless they are studying through one of the University’s
off-shore partners, approved TAFE, Study Abroad or Melbourne Institute of Business
and Technology programs.
On-campus international students must meet Commonwealth Government guidelines
for entry into Australia and enrolment at the University.
These policies apply to all international on-campus students, irrespective
of who pays the fees. They apply to commencing and continuing students and
to those persons who have been offered a place in a course of study at the
University.
Fees for continuing students enrolled prior to 2006
Students enrolled prior to 2006 were enrolled on fee contracts which
fixed the cost of the course at the time of initial enrolment. These
contracts will be maintained (for the pre-2006 course only) unless
the student has exceeded the minimum period required for completion
of the course on a full-time basis.
From 2006 tuition fees are charged on a per unit basis. If the fee contract
has expired, or if there was a transfer to a new course, including a
combined course, students will be charged the current rate per unit of
study.
Fees for students commencing after 1 January 2006
Fees are assessed and Statements of Account are issued on a semester
basis. From 2006 international tuition fees will be charged on
a per unit basis. Rates
will be set annually.
Fee liability
Students who withdraw from a fee-paying course or whose enrolment
in a fee-paying course is terminated or lapses, will be liable
to pay the tuition fees applicable
to the year that they enrol in the same course that
is being offered on a fee-paying basis subsequently. Similarly, if students
transfer
to a new course, including a combined course, the new tuition fees apply.
Retained fees
Fees forfeited under the undergraduate and postgraduate award course
tuition fee retention conditions (international students) have
been set at levels to
contribute towards the administrative costs incurred at the time of withdrawal
from the applicable unit(s). The retained fees are due and payable, notwithstanding
the fact that the fees may not have been paid at the time of withdrawal from
the applicable unit(s).
No fee retention will apply if:
Refunds will be made in Australian dollars only and by cheque.
Consistent with the Educational Services for Overseas Students
(ESOS) Act of 2000, the Deakin University Fee Retention
Conditions for international
students
does not remove the right of students to take further action
under Australia’s
consumer protection laws and other legal remedies.
Standard fee retention conditions for international tuition
fee-paying students
Summer semester
Discontinuation/withdrawal from unit(s) or course of study
after 1 January 2006: One hundred per cent (100%) fee retention of fees
assessed for the discontinued unit(s).
Semester 1
Discontinuation/withdrawal from unit(s) or course of study
after 13 March
2006 and up to and including 31 March 2006: Fifty per cent
(50%) fee retention of fees assessed for the discontinued
unit(s).
Discontinuation/withdrawal from unit(s) or course of study
after 31 March
2006: One hundred per cent (100%) fee retention of fees
assessed for the discontinued unit(s).
Semester 2
Discontinuation/withdrawal from unit(s) or course of study
after 31 July
2006 and up to and including 31 August 2006: Fifty per cent
(50%) fee retention of fees assessed for the
discontinued unit(s).
Discontinuation/withdrawal from unit(s) or course of study
after 31 August
2006: One hundred per cent (100%) fee retention of fees
assessed for the discontinued unit(s).
Additional Fees and Charges
Prospective students are required to pay an Application
Charge to meet the cost of processing applications
for admission
to on-campus courses of study
for fee-paying international students. This charge may be
waived in special circumstances at the discretion
of the
Executive Director, Deakin International.
On-campus international students will be liable
for the medical health
cover
and other
university
fees and charges applicable to
their study in addition to the tuition fees.
Off-campus international students will be liable for University fees and charges
applicable to their study in addition
to the tuition fees.
Transfer fees
Refunds in the form of a transfer of fees to another institution
will not be made directly to a student. A student
must provide evidence of acceptance into
the applicable institution before the approved refund will
be transferred. No transfers will be made to another English
language teaching
(ELICOS) centre.
Change of residency status
If an international student obtains Australian Permanent
Resident status before their initial enrolment
the fee-paying (international)
place will be withdrawn.
If the student wishes to continue to study at the University,
they must apply for admission into a Commonwealth Government-funded
or
fee-paying place in
competition with Australian citizens and other permanent
residents, and be subject to the same selection criteria
applicable
to these
applicants.
If an international student obtains Australian
Permanent Resident status during the first semester
of their
enrolment, the student
will still be classified
as an international student for the remainder of that semester.
If a student wishes to continue to study in subsequent
semester/s,
they must apply for admission
into a Commonwealth Government-funded or fee-paying place
in competition with Australian citizens and other
permanent
residents,
and be subject to the same
selection criteria applicable to these applicants.
Payment of international award course tuition fees by instalments
International students undertaking award courses, except
students in their first semester of study, are eligible to
pay the tuition fees by instalments.
Conditions
If the effective date of termination is after the census date for the applicable semester, all course tuition fees paid will be forfeited.
A non-award unit is a unit that does not lead to an award but:
Fees are assessed as for award students on a per unit basis,
and Statements of Account are issued each semester.
Retained fees
Fees forfeited under the non-award tuition fee retention conditions
contribute towards the administrative
costs incurred at the
time of withdrawal from the applicable unit(s).
Standard fee retention conditions-as for fee-paying domestic
students in Award courses
An encumbrance is a restriction placed on a student’s enrolment
for breaching specified due dates and conditions relating to matters
such as enrolment fees,
library loans, residential fees or student loans. Encumbrances remove students’ access
to services provided by the University including IT, Deakin Studies Online
(DSO) and Library access, the ability to vary enrolments in any way, despatch
of course
materials
(off-campus
students) and re-enrolment information, access to assessment results, examination
date/location advice (off-campus students) and approval to graduate.
Termination of enrolment—Students whose enrolments are terminated for
non-payment of fees may apply for reinstatement of their enrolment in the same
academic year provided that they pay all outstanding fees and charges and the
prescribed reinstatement charge. Students whose enrolments are terminated for
non-payment of an up-front HECS liability cannot have their enrolment reinstated
for that semester in accordance with federal legislation.
Voluntary withdrawal from enrolment—Students who voluntarily withdraw
from studies while owing fees may apply for reinstatement of their enrolment
in the same academic year provided that they pay all outstanding fees and charges.
Readmission in subsequent years—Students whose enrolments cease for any
reason (e.g. termination for non-payment of fees or withdrawal from studies
or allowing their enrolment to lapse) may apply for admission in subsequent
years provided that they pay all outstanding fees and charges applicable to
those prior studies.
Late re-enrolment charge
This charge is levied on all re-enrolling students who do not re-enrol by the
scheduled dates.
This charge has been set to encourage students to act responsibly in maintaining
their enrolment with the University. It is necessary to set penalty charges
at levels that ensure this outcome is achieved.
Executive discretion may be exercised to waive this charge in special circumstances
where it can be demonstrated that the causes that led to the levying of the
charge were beyond the student’s control.
2006 rate
Late re-enrolment charge—$200
Reinstatement charge
This charge applies to the reinstatement of an enrolment in the same academic
year in which the enrolment lapsed (e.g. termination for non-payment of fees
or a voluntary discontinuation from a course of study).
This charge has been set to encourage students to act responsibly in maintaining
their enrolment with the University. It is necessary to set penalty charges
at levels that ensure this outcome is achieved.
Executive discretion may be exercised to waive this charge in special circumstances
where it can be demonstrated that the causes that led to the levying of the
charge were beyond the student’s control.
2006 rate
One hundred per cent (100%) fee retention
Dishonoured cheque charge
This charge applies to all cheques for payment of student enrolment fees that
are dishonoured by the drawers’ banks for any reason.
2006 rate
$30.
Replacement of Deakin Card (student ID card) charge
This charge is levied to cover the cost of issuing a new Deakin Card, the
original of which may have been lost by the student or destroyed.
2006 rate
$20.
Late change of examination location charge
This charge applies to students undertaking award courses who require their
examination location to be changed between two to four weeks before the commencement
of the applicable scheduled examination period. No change of examination location
is possible within two weeks of the commencement of the applicable scheduled
examination period.
The charge applies to late changes made within any examination period. The
rates apply to each unit of study examined.
2006 rates
Late Change of Examination Location Charge for changes requested between two
and four weeks prior to the commencement of the relevant examination period
(per unit)
Change of examination location to an on-campus location (for an off-campus
unit) or to another on-campus location (for an on-campus unit)
$50
Change of examination location to an off-campus location in Australia
$150
Change of location to an off-campus location outside Australia (will be reduced
to $100 if location is already operating for other exams)
$200
Examination charges for Deakin Study Abroad students
This charge relates to students who have been enrolled as Exchange or Study
Abroad students at other universities and who wish to complete their host university
examinations at Deakin with the approval of the host institution.
All fees and charges for examinations due to the host university are to be
paid by the student to that university.
Deakin International will arrange an examination at a Deakin campus for the
student only through direct contact with, and a request by, the host institution.
Deakin International will liaise with Off-campus Assessments, DSA, who will
administer the examination for the student.
The rates apply to each unit of study examined.
2006 rates
Where the exam is to be conducted during a regular Deakin award examination
period, an administration fee of $50 will be levied.
Where the examination is to be conducted outside regular Deakin examination
periods, a supervisor will be required and the student will be liable for the
costs of the examination supervision at the standard hourly charge rate as
well as the administration fee. For example, a three hour examination would
cost approximately $120. This fee will apply to each examination.
Academic transcript charge
Each student will receive one original academic transcript free of charge when
deemed eligible to receive their award. This charge contributes toward the
cost of additional transcripts and, where applicable, a search fee for transcripts
issued prior to 1987 (Warrnambool), 1979 (Geelong) and 1985 (Melbourne) (i.e.
prior to computerisation of records). The search charge is in addition to that
set for the original transcript.
2006 rates
First original—$20
Additional originals produced in the same run as the first—$5
Search charge for transcripts issued prior to1979 (Geelong), 1985 (Melbourne),
1987 (Warrnambool)—$40
Testamur charges
This charge is to cover the cost for replacement and mailing of testamurs which
may have been lost by a student or destroyed.
This charge is to cover the cost for replacement and mailing of testamurs in
a name different from that on the original award.
Applications of this nature must be supported by original or certified documentation
deemed appropriate by the University.
2006 rates
Replacement due to loss or destruction—$60
Replacement due to name change—$100
Graduation and academic dress charge
The domestic graduation ceremony charge is an all-inclusive charge that includes,
among other things, the hire of academic dress, two guest tickets and the post-ceremony
reception.
The off-shore graduation ceremony charge represents actual costs to conduct
graduation ceremonies in the respective countries. They allow for local taxes
and charges and currency fluctuations.
The additional guest ticket charge is a charge for each ticket in addition to
the two tickets included in the graduation ceremony charge.
2006 rates
Hire of academic regalia for domestic graduation purposes: Graduands—$125
Hire of academic regalia for overseas graduation purposes: Graduands—$130
Additional guest ticket charge for domestic ceremonies - $18
Standard fee retention conditions
Graduation ceremony charge and additional guest tickets:
Domestic and off-shore ceremonies—Notice of withdrawal from attending
a ceremony received up to 4 weeks prior to the date of the applicable graduation
ceremony—No
fee retention.
Notice of withdrawal from attending a ceremony received between 2 weeks and
4 weeks prior to the date of the applicable Graduation Ceremony—$25 retained.
Notice of withdrawal from attending a ceremony less than 2 weeks prior to the
date of the applicable Graduation ceremony—100% fee retention.
Hire of academic dress for non-graduation purposes:
All deposits are refundable on return of academic dress in good order and condition.
2006 rates
Full regalia $70, plus returnable deposit of $125 (within Australia) or full
regalia $70 plus returnable deposit $225 (overseas).
International student application charge
This charge applies to prospective international on-campus and off-campus students
who are liable to pay tuition fees prescribed in Section 4 of this document
to meet the cost of processing applications for admission to the University.
2006 rate
$55.
Education Abroad program administration charge
This charge applies to Deakin University students who apply for an Education
Abroad place in an exchange program. The charge contributes towards the cost
of processing applications, liaising with overseas institutions and other administrative
costs associated with the program.
2006 rate
$110.
Assessment of credit (private providers) fee
This fee may be levied on private providers or registered training organisations
(RTOs) who seek assessments of credit for their courses.
The University may accept or decline a request for assessment of credit at
its discretion in accordance with associated university guidelines.
2006 Rate
$1000. Each subsequent hour (or part thereof) $100
