Research publications

There is a new publication system (Elements) being introduced after 20 October 2014 that will replace the current system of reporting publications in DRO. There will be new instructions available shortly. If you have any queries please contact Penny or Jane on 17174 or Steve 17175.

Please do not report any further research publications until the new system has been implemented.

Reporting your research publications

Peer reviewed journal articles, peer reviewed conference papers, research books, book chapters and research reports are entered to DRO and for the Higher Education Research Data Collection (HERDC) are processed and entered by administrative staff in the Office of the PVC Health.

Publications should be submitted for entry as soon as they appear in print.

The annual Higher Education Research Data Collection (HERDC), measures staff and student research output, in order to calculate part of the funding for research awarded to each institution. The Deakin Research Online (DRO) repository has been established in order to make Deakin's research highly visible and accessible through a global network of services such as OAIster, ARROW, Google Scholar and Internet search engines. All staff and student research publications are now being entered onto DRO, where open access to full text versions can be made possible in most instances. Data will be extracted electronically from DRO for the annual Higher Education Research Data Collection (HERDC) submission and to update reports on the University's Research website.

In order to ensure that all research publications are reported and that the HERDC submission (and resultant income) is optimised, the Faculty of Health publications data, the research publications submission process will be two-fold:

1. HERDC and DRO publications

Categories of output to be reported for the HERDC are research books (A1), book chapters (B1), peer-reviewed journal articles (C1) and peer reviewed conference papers (E1). For these categories the submission process is:

  • Staff and student authors submit the verification evidence required for HERDC to Administrative staff listed below, using the publications reporting proforma. (Word 357KB)
  • Administrative staff member verifies against HERDC Specifications and enters details on DRO.
  • Library staff 'publish' record on DRO.
  • Research publications data is uploaded automatically from DRO to the Research Services Division database; to update publication reports by individual, Faculty or School.

Links to the specifications for HERDC, the Register of Refereed Journals and Register of Commercial Publishers, the Field of Research (FOR) and Socio-Economic Objective (SEO) codes and the ISI Indicies and Ulrich's Periodicals Directory, are available on the Research Services Publications Collection Links website.

Submission process

To reduce the amount of paper being collected, the Faculty has a publications reporting proforma which allows the submitting author to provide a pdf copy of the publication or the URL for the online published version of their publication, instead of a hard copy (except for E1 conferences, for which online evidence is often transitory). Books may be provided as evidence and will be kept for inclusion in the Library collection, or if requested will be returned to the author once verified.

Research reports, report monographs, and other books (A2 - A7) are important evidence of applied research and can also be forwarded to the Faculty for entry.

HERDC reportable publications should be submitted electronically, using the publications reporting proforma with required evidence, to:

Penny Andrews and Jane Moschetti
Administrative Officers - Research and Ethics
Office of the PVC Health
Melbourne Burwood Campus
Telephone 925 17174

2. Other publications

Deakin University also collects publication data in many additional non-HERC categories. These can be entered directly to DRO by the researchers. The full list of research output categories and definitions for the Deakin collection is listed in the current Guide to Reporting Publications, available from the Research Services Publications Forms and Guidelines website.

For these categories the Faculty submission process is:

  • Staff and student authors may enter publications directly through DRO. The DRO website provides detailed 'Help' advice for authors.
  • Publications should be submitted under your 'School' or 'PHREP' cluster.


Staff, students and visitors can search the University's publication reports by individual researcher or by School or Faculty for a specific year or check their publication record at these links. Most publications submitted to the Faculty or entered directly to DRO will appear on the above reports within two weeks.

3. Publications from new staff for inclusion for ERA

New staff should contact Steven Sawyer (Manager, Collaborative Programs and Research) concerning the uploading of their publications from 2008 to 2013 for assessment in the next round of ERA (2015).


Please contact:

Steven Sawyer
Manager, Collaborative Program and Research
Office of the PVC Health
Melbourne, Burwood Campus
Phone 03 925 17175

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