Deakin staff or student project applications may be submitted to HEAG-H at any time.

New Applications: Please note that ALL applications MUST be signed and approved by the Head of School BEFORE submission to HEAG-H.

There have been some changes in the requirements for low-risk ethics applications.

For example:

• the NEAF has been replaced by a 'low risk application form'. However, at this stage HEAG-H will still accept applications that use the NEAF. Please note that if you are using the NEAF for a project to submit to HEAG-H, an expedited review checklist is still required. The NEAF is also required for all projects submitted to DUHREC.
• The 'Victorian Privacy Supplement' is now only required where the project involves a waiver of consent. Waiver projects should always go to DUHREC, so this supplement is no longer required for HEAG-H applications.
• There is now a shorter Plain Language Statement and consent form (PLSC) for use.

Applicants who wish to submit an application through HEAG-H should include a low risk application form, a copy of the PLS and consent form as well as any other relevant paperwork such as copies of surveys, interviews or approvals from external agencies.

• Low risk application form
• National Ethics Application Form (NEAF)
• Expedited Review Checklist (140KB DOC)
• Plain Language Statement and consent form - general template (174KB DOC)

Some guidelines and examples of applications and forms that you may need can be viewed here. It is strongly recommended that researchers read and use the suggestions in the examples, particularly for PLSCs.

Modification of HEAG-H approved projects:

Researchers must seek approval prior to modifying HEAG-H approved research projects. Please ensure this form is fully signed.

• Request for modification form (100KB DOC)

Annual/Final report:

Researchers must submit an annual review/final report at the end of each year, and on completion of the project.

• Annual/Final report form (93KB DOC)

Where do I submit my application?
A fully signed application with attachments should be submitted to:
Secretary HEAG-H
Pro Vice-Chancellor's office, Faculty of Health
Level 3, Building E
221 Burwood Hwy
Burwood VIC 3125                  
Telephone: (03) 9251 7174  
Or email an electronic copy complete with signatures to hbsethic@deakin.edu.au

* Please note, although researchers are likely to tick at least one or two of the boxes indicating a potential for high risk, this does not necessarily mean that the application is ineligible for expedited review - only that the researcher is required to complete the special case assessment section explaining how this potential will be managed or minimised to ensure that the project remains low risk.