Human Resources Division

OHS Management System

Deakin University has a commitment to providing a safe and healthy working environment for all staff, students, contractors and visitors. This commitment is enabled through the University's Occupational Health and Safety (OHS) Management System.

The OHS Management System refers to the structures, planning, procedures, activities and resources the University applies to the improvement and maintenance of occupational health and safety performance and standards across the University. This website and the OHS Manual are part of this system.

The objective of the system is to create a positive culture within the University in relation to health and safety issues, promoting them as standard components of the University's management systems.

Health, wellbeing and safety plans

A Health, Wellbeing and Safety Plan is prepared by the head of an organisational area for that area and is to be completed by 30 November each year.

The Health, Wellbeing and Safety Plan is a tool that enables organisational areas to manage their health and safety responsibilities effectively. The Plan will help the head of the organisational area meet in a systematic way their responsibility for the health and safety of staff.

By completing a Plan, managers will be able to judge how well their organisational area is meeting its responsibilities. It will also enable senior managers to effectively delegate authority to, and hold responsible local managers for the maintenance of health and safety standards within the area.

Without a Health, Wellbeing and Safety Plan or equivalent, senior managers will have difficulty in demonstrating due diligence on health and safety matters. This may expose the manager and the University unnecessarily to prosecution for failing to maintain a healthy and safe workplace.

Each organisational areas reports by the 28 February each year about the outcomes achieved against the plans for the previous year. The report should be succinct listing items completed from the previous year's plan, outstanding items and any new health, wellbeing and safety issues.

OHS compliance statement

The OHS compliance statement formalises the responsibility of the head of an organisational area to assess and control the risks in their area of accountability. It should be used as a prompt for the OHS Plan: any hazards or issues identified in the statement should be reflected in proposed actions or control measures in the OHS Plan.

OHS risk management

The University's OHS risk management system is aligned with the requirements of the OHS Act and the University's Risk Management Procedure

Safe working instructions

Safe Working Instructions are written instructions for a process or activity that outlines the recommended safe method of undertaking the process or activity. Written Safe Working Instructions are an essential part of a safe system of work and are an important part of an overall occupational health and safety program. The development of Safe Working Instructions are a local management responsibility. Safe Working Instructions should be an integral part of the organisational area’s induction and refresher training programs.

The following guidelines will assist in the development of Safe Working Instructions (Safe Working Procedures, Safe Work Method Statements and other related terms).

The following documents may also assist in the development of Safe Working Instructions:

Permit procedures

Permit procedures are used to control access to hazardous locations or manage particularly hazardous work. There are two types of permits: "Permits to Enter" (Entry Permit) and "Permits to Do" (Work Permit).

The Entry Permit gives access to a hazardous location and the ability to carry out low risk work such as checking the operation of plant. The Entry Permit only controls the requirements on the person(s) entering the hazardous location and the hazards associated with that location: for example, unguarded plant, unguarded drops, confined spaces, poor lighting, trip hazards etc.

The Work Permit is separately issued to cover hazardous work such as welding, hot work, electrical work and machine maintenance. The Work Permit also includes activities such as plant isolation.

The development of permit procedures are a local management responsibility. Their management and updating should be part of the organisational area's OHS Plan.

The Permit System Standard (44 KB) must be followed regarding Permit Procedures.

Safety in the design of buildings and structures

Designers of buildings and structures which are going to be workplaces are required to comply with section 28 of the OHS Act.  This duty is to make sure that the design does not pose risks to people when using the workplace for a purpose for which it was intended.  The aim is for the designer to eliminate at the source, any risks to health and safety or welfare of employees and other persons who work in buildings and structures. 

The Managing OHS risks in the design of buildings and structures standard (122 KB) describes how this is managed at Deakin.

The Design Safety Risk Assessment Template (314 KB) will assist.

Deakin University acknowledges the traditional land owners of present campus sites.

16th April 2014