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Supervisors must be aware of the procedures which must be followed in order to correctly prepare and return examination materials to the appropriate address.Upon receipt of examination packages, supervisors must ensure that the examination paper envelopes correspond with candidate rolls for each examination to be conducted.
Envelopes containing question papers should be opened immediately and the contents checked against the front of each envelope to ensure that the correct paper and number of copies have been enclosed.
Once this initial check has been conducted, envelopes must be re-sealed and kept in a secure location until required in the examination room immediately prior to the examination. If any discrepancies are detected please contact the Examination Coordinators at the Institute of Koorie Education. Ph:03 5227 2538.
All examination papers including surplus papers must be collected and returned with examination answer booklets, in the pre-paid satchel provided.
Photographic identification is required for candidates sitting examinations.Please ensure that a clock is clearly visible to all candidates. Candidates who arrive late are not to be given extra time. Candidates are not permitted to leave the examination room until 45 minutes after the commencement of reading time.
As soon as possible during the course of the examination, supervisors must verify the identity of each candidate by checking photograph and signature, collect attendance slips, and record attendance or absence on the ROLLS provided for that purpose. A = Absent, P = Present. (It is essential that the ROLLS be returned to the appropriate address so that examination papers and answer booklets may be recorded as having been received by the University).
Supervisors should make themselves familiar with the announcements, which must be made to candidates throughout the course of the examinations, provided on the University Supervisor Guidelines.
After each examination, the answer booklets, examination papers, attendance slips, and attendance rolls, must be sealed in the envelope provided. As a general rule, courier must mail the envelopes on the same day, if practicable, and no later then the following day. In most cases the University details of this procedure will be advised each semester.
NOTE: Supervisors are expected to maintain maximum security at all times with respect to examination papers and completed booklets.
Submission of Supervisors' Claim forms should be returned at the conclusion of the examination period.