Creating an eLive session

Step 1: Create a session
Step 2: Set session details
Step 3: Add Deakin participants
Step 4: Adjust advanced settings and submit
Step 5: Invite participants via email or the eLive session schedule
Step 6: Include a link to the session in a Blackboard unit
Edit session details

Step 1: Create a session

1. Go to http://elive.deakin.edu.au. You will see the eLive session schedule.

2. In the top right of the window, enter your Deakin username and password and click the Log In button.

3. In the top left of the window, click on the Sessions tab.

4. Click on the Create new session link to create a new session.

5. Type in a Session Name. Please include the year, trimester and unit code in the title, e.g. 2010 T2 AAM219. For sessions not based on a particular unit of study, include year, Faculty/Division, title, e.g. 2010 DSL Meeting Room.

Step 2: Set session details

1. Select a Start Date and Time and End Date and Time. (Note: dates are displayed in the American format i.e. MM/DD/YYYY.)

2. Repeat the session if necessary (for example, you might wish to hold an eLive session with this group at the same time each week).

3. Click on the + sign next to step 3 to expand the panel. Next to Display Session on Elluminate Live! Manager Public Page:

   • tick the check box if you want to allow access to all Deakin staff and students via the eLive public schedule

   • leave the check box unticked if you want to make the session available only to invitees.

4. Type in a Password if required.
   
   Note: You will only need to set a Password if you want to restrict the session to invitees only. If you are going to include a link to your session in a DSO unit only, it is not necessary to set a password because participants will authenticate through DSO and introducing a password will only complicate this process.

Step 3: Add Deakin participants

Note: You only need to manually add participants if:

• you want to explicitly invite other Deakin users so that the session appears on their private schedule (accessible by logging in to eLive).

• you want to set up a session at which no Deakin staff members are present - you will need to add students as moderators to allow them to make use of various eLive functions, including uploading PowerPoint presentations to the whiteboard, making other users moderators during the session and recording the session.

1. Click on the + sign next to step 4 to expand the panel to explicitly invite other Deakin users to join the session.

2. In the Search for field, type in the Deakin username of the person you wish to invite and click the Search button. The results will appear in the Available Invitees field.

3. Click on the username in the Available Invitees field and click on either the Add Moderator(s) or Add Participant(s) button to assign them a role for the session.

4. Repeat points 2 and 3 for all other relevant Deakin users.

Step 4: Adjust advanced settings and submit

1. If you want to record your eLive sessions, click on + sign next to step 9, change the Session Recording to Automatic. (Alternatively, you can record the session manually when the session commences).

2. Click the Create button at the bottom right of the window to schedule the session. You will be taken to the Session Details window.

Step 5: Invite participants via email or the eLive session schedule

Note: If all session participants are enrolled in a Blackboard unit it is easiest to provide access to the session via a link within the unit site (see Step 6).

Note: If you wish to invite participants who are not Deakin University staff or students to an eLive session you must provide them with the session URL or provide a link to the eLive Public Schedule. Remember to provide participants with both the password (if one has been set) and the exact URL for the session.

1. In the Session Details window, click on the Send email invitations link at the bottom of the window.

2. An email invitation template will appear, containing all of the session details including a link to the session. Amend the text of the email as required.

3. Click Submit to send the email. Confirmation that the email has been sent will appear.

Note: Non-Deakin people will be assigned the role of participants when they first login to a session, but can be promoted to the role of moderator during the session.

Step 6: Include a link to the session in a Blackboard unit

1. In the Session Details window, copy the URL of the session link (right-click on the link and select Copy Link Location).

2. Click on Session Schedule at the bottom of the window to return to today's schedule.

3. Login to your Blackboard unit.

4. Click on the Build tab.

5. Go to the folder or learning module where you wish to add the link to the eLive session.

6. Click on the Add Content Link button at the top of the window and select Web Link.

7. Click on Create Web Link.

8. Type in a Title.

9. Paste in the URL of the eLive session in the Web Address (URL) box.

10. Click on Open in a new browser window.

11. Click Save.

12. To check that the link has been made correctly, click on the Teach tab and then click on the link name. The session details will appear.

13. If the session is only for a specific group of students, use Selective Release to make sure the eLive session and the communications are only available to them.

14. Remember to advise students about the session.

Edit session details

1. Go to http://elive.deakin.edu.au . You will see the eLive session schedule.

2. In the top right of the window, enter your Deakin username and password and click the Log In button.

3. Use the calendar or the Search button to locate the session in the eLive schedule of sessions.

4. Click the pencil icon to edit the session details.

5. Once you've updated the details, click the Update button. You will be taken to the Session Details window where you can access the session URL to paste into a DSO unit or elect to send email invitations.

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