Mobile SupportedThe Resources tool enables you to create, edit, organise and delete modules and topics in your unit.

Why use the Resources tool?

The Resources tool enables you to create, edit, organise and delete modules and topics in your unit.


  • use Modules and Topics to structure your unit resources
  • have the choice of adding resources by:        
    • creating a new html file
    • using an existing file in the site
    • uploading a file from outside your site
    • building Quicklinks into your unit topics
  • reorder the sequence of your modules/topics as you build
  • give yourself a complete linear view of how students will progress through your unit site
  • use Reports to track student data regarding time spent in site and modules/topics visited
  • use Manage Files to store and organise your files
  • set Restrictions on your topic such as hiding modules/topics or setting release and close dates.


  • You can use the Instructional Design Wizard or the Site Builder as alternative means of building the structure of your unit.
Manage Content

Use Resources Tool

Access Resources tool

  1. Select your unit located under My Sites area on CloudDeakin page, you will be taken to the unit Home page.
  2. In order to get to the Resources section, click on Resources in the navigation bar.

View unit resources

  1. Once you are at the Resources page, you will find that it is divided into four main areas:
    • Overview provides you an overview of your unit.
    • Bookmarks display all the bookmarked documents.
    • Upcoming Events lists unit material due dates, start dates, end dates and any unit events for the next seven days.
    • List of Resources shows you all your unit material and it also provides an easy way to browse through the available files. All modules are also listed under the List of Resources.
  2. From the List of Resources, click on the title to view the topic.
  3. On the topic page, you can use:
    • Add Bookmark button to mark the document to be retrieved for future purpose.
    • View in new window button opens the topic in a new window.
    • Previous button to navigate to the previous topic.
    • Next button to navigate to the next topic.
    • Topic's context menu to see more options including:
      • Send to Binder
      • Submit Feedback for this topic
      • Reflect in Portfolio
      • Download
    • Breadcrumbs to navigate back to modules or List of Resources.
    • Expand side panel to display all the topics for the unit and you can also easily navigate to another topics.

Download and print topic

  1. Go to the topic that you wish to download.
  2. Click on Download from the topic's contextual menu.
  3. From the pop-up window, save the zip file and use appropriate software to open the topic.
  4. To print, click Print from the menu of the appropriate software.

Manage Resources

Access Manage Resources

Click the Resources link from the navigation bar.

Create a new module

You must create a module before you can add topics. You can create modules within existing modules to establish a deeper hierarchy, if needed.

  1. At the bottom of Resources page, type your module name in the Add a module field.
  2. When done, press Enter (on your keyboard). The newly created module should now list under the List of Resources.
  3. If you wish, at the Add a description field provides an overview of this module to your students. When done, click Update.
  4. Click on the dropdown list of Published and select Draft to hide this module from students temporarily while you are working on this. Please ensure that you change the status to Published when you are ready to release to students.

Create a new topic

Note: You must create at least one module before creating a topic. Once you have created a module, you can add topics to it.

To see the "student view" of the Resources, you will need to impersonate the Demo Student in the Classlist.

  1. Go to the Module you want to add this topic to.
  2. Click on the New button and select Create a File.
  3. Type a Title.
  4. Enter your content in the content area.
  5. When done, click Publish.

Use HTML editor (WYSIWYG)

The HTML Editor integrates with all the learning environment tools to enable you to create HTML content without the prior knowledge of HTML. For example, the HTML Editor is available when you create a discussion post, create custom instructions for Assignment folders, create Portfolio artefacts and create topics.

Enter your content and use the available controls to apply formatting to your text, for example, underlining, bullets, inserting images, hyperlinks, tables, spell checking, inserting videos and so on.

Common Features used in HTML Editor:

Insert stuff

This tool enables you to insert media (including audio and video) files from a variety of sources which is listed on the left hand side panel:

  • My computer – enables the user to upload any object from their computer.
  • Shared files  –  allows the user to  insert an object from the shared files area in the site
  • Site Offerings – allows the user to insert an object that is already saved course offering files
  • Portfolio – allows the user to insert content saved in their portfolio.
  • YouTube – helps the user search for an audio/video in YouTube and then insert it.
  • Enter a Url – enables the user to link to an object from web.
  • Enter Embedded Code – enables the user to use an embed code to insert an object from the web.
  • DeakinAir – enables the user to use an embed code to insert video from DeakinAir. 
  1. Click the Insert Stuff Insert Stuff icon.
  2. Select from the locations and browse a file from the options.
  3. Follow the prompts which might vary depending upon the location chosen.
  4. Click Insert.

Embed Code

You can use the above method to insert the embed code or use the following steps:

  1. Copy the embed code to your virtual ClipBoard.
  2. Select the Edit HTML Source Icon Source button (bottom right hand corner of the HTML editor) where you would like to put the code.
  3. The HTML Source Editor window will pop up, simply paste the embed code into the HTML editor between <body> </body>.
  4. Click Save.

Insert Image

This tool enables the user to inserts an image at the current location of your cursor on the HTML editor.

  1. Click the Insert Image Insert Image icon.
  2. Choose from locations: My Computer, Site Offering, shared files, URL or simply drag and drop the file to insert it into your content.
  3. Click Add.
  4. Enter alternative text to describe your image, or select the 'This image is decorative' check box.
  5. Click OK.

Insert Quicklinks

Quick links enables you to insert a Quicklink to a resource inside Learning Environment.

  1. Click Insert Quicklink Insert Quicklinks in the HTML Editor.
  2. Select the type of item you want to link to from the list in the Insert Quicklink window (eg a quiz, unit file, an external URL).
  3. Select the item from the list of options that display.

Insert Tables

Inserts a table at the current location of your cursor. Enables you to change table properties such as cell padding, cell spacing, alignment, height, width, etc.

  1. Click the Insert Table Insert Tables icon.
  2. Adjust the general properties, such as the number of columns and rows.
  3. Click Insert.

Note: You can modify the appearance of a single cell inside a table by accessing table cell properties. For this first click inside the cell that you want to modify and then choose from the properties available from the list of options.

Use spell checker

Spell Checker helps to check the spelling of the content entered in the HTML Editor.

  1. Click the Check Spelling Check Spelling icon.
  2. The Spell Checker identifies spelling errors in red font, highlighting the first misspelled word in yellow. Suggested replacement text displays in the Suggestions drop-down list.
  3. Select the correct word from the Suggestions drop-down list and click Replace Once or Replace All.
  4. The Spell Checker automatically prompts you with the next misspelled word.
  5. Once complete click OK.

Add Video Or Audio to Resources

  1. Please ensure that you have uploaded your video and audio to DeakinAir. Refer to DeakinAir guide for more information.
  2. Go to the Module you want to add the video or audio link.
  3. Click on the New button and select Video Or Audio.
  4. Go to your video or audio in DeakinAir to retrieve the URL or the embed code.
  5. Paste in the URL or the embed code.
  6. Enter a title.
  7. When done, click Save.

Drag and drop files from your computer

  1. Click on Settings.
  2. Tick the box Show a prompt to choose a folder in Manage Files and click Save.
  3. Drag the files from your computer into a module's upload target to add or update topics.
  4. A popup window will appear asking you where in Manage Files you want to save the new file.
  5. Select the folder and set the path to where you want to store the file.
  6. Click Save.

Add an existing file

If you've uploaded your unit's files to Manage File, use this method to add files to modules.

  1. Go to the Module you want to add the files to.
  2. Click on New and select Add Site Files.
  3. On the pop-up window, select the file(s).
  4. When done, click Add. The selected files are now added to your module.


To reorder Module

  1. Click on List of Resources.
  2. Drag the module and drop in the place you want.

To reorder Topics

  1. Go to the Module you want to reorder the topics.
  2. Drag the topic and drop in the place you want.

Add Quicklinks

You can also link to other tools such as Discussions, Assignment folders, Quizzes and so on within a module.

  1. Go to the Module.
  2. Click on Add Existing Activities and select the related tools.
  3. Depending on the tool you've selected, you'll be provided with a list to choose from. For example, if you've selected Discussions, you'll be able to pick a topic or forum.

Use Restrictions

Use the Restrictions function to limit access to the topic if needed. This can be done in several ways.

Option Procedure
Hide a topic from students' view Click on Edit Properties In-place and click on the dropdown list of Published and select Draft.
Set date/time restrictions Click on Edit Properties In-place and set the Start Date, Due Date and End Date. Then, click Update.
Set release conditions Click on Edit Properties In-place, use either Create or Browse to set the conditions. See Using Release Conditions

Use Site Builder

Site Builder enables you to interact with your unit materials and a variety of assessment tools in one consolidated interface so you can see and review your entire unit at once. The Site Builder interface is straightforward and efficient, transforming the process of unit design and set-up from multiple steps in different tools into simple one-step actions. Whether you're starting from scratch or updating existing units, Site Builder is an excellent tool for planning and organising unit materials.

As you build your unit, Site Builder interacts with the following learning environment tools; Resources, Manage Files, Discussions, Assignments, Quizzes, Grades and Competencies.

Site Builder also extends instructional design guidance provided by the Instructional Design Wizard by implementing and displaying the blueprint you create in the Wizard.

If you decide not to use the Instructional Design Wizard, Site Builder still enables you to incorporate instructional design best practices when planning your unit. As you build your unit outline with modules and placeholders, you can add notes to each module and Placeholder summarising your unit goals and learning objectives. When you are ready, you can populate your outline by creating appropriate lessons and activities within Site Builder.

Access Site Builder tool

  1. Click on Setup from the navigation bar.
  2. Under Site Resources, click on Site Builder.

Understand Site Builder

The Site Builder user interface contains three main sections:

  1. Toolbox
    You can add modules, placeholders and objects to the canvas from three areas within the toolbox: Build Structure, Create Objects, and Browse Objects.
    Build Structure provides you with module and placeholder elements that you can add to your canvas to create your unit outline or plan.
    Create Objects provides you with a selection of objects you can create and add to the Canvas or drag onto placeholders on the Canvas. Direct access to object types within Site Builder enables you to bypass the complexity of setting up objects in their individual tool areas. You can create and add the following objects to the Canvas; links, HTML files, discussion topics, assignment folders, quizzes, grade items and learning objectives.
    Browse Objects displays a library of pre-existing objects in your unit. From Browse Objects, you can locate and add these pre-existing objects to the canvas or drag them onto placeholders on the Canvas. If you want, click on pre-existing objects in Browse Objects to view their details and associated grade items or learning objectives before you decide to add them to your unit structure. This section of the toolbox features a drill-down menu with breadcrumb links that appear at the top of the toolbox as you navigate deeper into the menu. You can click on breadcrumb links to return to a previous section.
  2. Canvas
    The Canvas is a visual representation of your unit structure. It displays the hierarchy of your unit resources as a series of nested nodes.
    Each structure element on the canvas is called a Node. Node is a general term that can represent a module, placeholder or object.
    Each Node on the Canvas includes an icon indicating its type. This can help you to see what's in your unit at a glance.
    The Canvas simplifies the process of rearranging, copying and deleting your unit structure.
  3. Selected Node Panel
    When you select a node on the canvas, the selected node panel displays its details and enables you to perform actions on that node. From the selected node panel, you can:
    • view general properties for an object
    • edit placeholder properties to change the display name or add planning notes
    • edit object properties
    • launch an object's associated system tool
    • perform node-related actions.

Manage module and placeholder

Create a module and placeholder

Modules and placeholders are valuable during the initial stages of unit planning, helping you plan your unit before you create its resources. For example, if you haven't determined what your mid-term tests and assignments will be, you can drag quiz placeholders from the toolbox onto the canvas to plan where you might want to add them. You can add notes to module and placeholder descriptions about unit resources you intend to develop and learning objectives you want your students to achieve. You can also choose to add real content as you build your unit by creating and adding objects to the canvas.

  1. From the Build Structure section of the Toolbox, drag the Create a module icon onto the canvas in the location you want.
  2. Enter a Name and add Notes if you want.
  3. Set the Restrictions date, if applicable.
  4. Click Create.
  5. From the Builder Structure section of the Toolbox, drag one of the placeholder onto the module you've created. For example, you've a HTML file that you would like to use, drag the Create a file placeholder onto the module you've just created above.
  6. Enter Name and Notes for the placeholder.
  7. Click Create.
  8. Repeat step 5 to 7 for all your placeholder.

Note: A placeholder appears in dotted border box.

Edit a module or placeholder

  1. On the canvas, select the module or placeholder you want to edit.
  2. In the Selected Node Panel, click Edit Module or Edit Placeholder.
  3. From the pop-up window, make the changes you want to its Name or Notes.
  4. Click Save.

Manage objects

Create objects

  1. From the Create Objects section of the Toolbox, drag an object type onto a module in the Canvas. For example, you would like to create a Welcome page to introduce yourself and your unit, drag the icon of Create an HTML file onto a module.
    Note: You can also drag an object type onto a placeholder.
  2. Enter general details and content for the object. This step depending on the object you're creating.
  3. Click Create or Save.

Note: Create and associate a new grade item can only be used with Discussion, Assignments or Quiz object.

Add an existing object

Use the following steps if you've already uploaded your unit's files to the Manage File.

  1. In the Toolbox, use the Browse Objects section to locate an existing object in your unit. For example, you've a html file, click Site Files and navigate to the folder where you store the file.
  2. Do one of the following:
    • Drag the object you want to add to your unit onto a drop target on the canvas.
    • Select the check box beside the object you want to add to your unit structure and click Add to Site. From the Select a location pop-up window, click on the module or placeholder you want to add your object to.

Edit an object

  1. On the canvas, select the node of the object you want to edit.
  2. Under the selected node panel, you can:
    • click Edit Placeholder to edit the placeholder
    • click Edit to edit basic information and grade item associations.
  3. Make the changes you want and click Save.

Manage nodes on the canvas

The canvas is a drag-and-drop workspace where you can arrange and rearrange unit structure. The canvas represents unit resources as a hierarchy of nested nodes. The appearance of each node denotes its type, the object type it holds, and actions you can perform on it.

The first node on the canvas is the unit node. When selected, you can change your unit offering information in the selected node panel. You can also return to the Site Builder Welcome Page from the unit node's context menu.

Drop targets indicate where you can drag a particular module, placeholder, or object. If you drag an item over a node, that node appears orange to indicate whether you can drop it there.

A node turns orange when it is a drop target. If you drag an item above or below a node, a black line appears to indicate whether you can drop that item before or after the node. A black line indicates a drop target.

Dropping an item on a module node or the unit node automatically appends that item to the bottom of the parent node's hierarchy. This is helpful when adding many items after one another; instead of dragging each one to the bottom of a sizable hierarchy, you can simply drop items on the parent node.

Move a node

Use the move commands in a node's context menu as an alternative to dragging and dropping from one section in your unit to another.

  1. Select the node you want to move.
  2. In the node's context menu, click Move Up, Move Down or click Move To change the node's location entirely.
  3. In the Select a location pop-up window, click on the module you want to move your object to.

Cut and paste a node

You can also cut and paste a node as an alternative to dragging and dropping it from one section in your unit to another.

  1. Select the node with the placeholder or structure you want to cut.
  2. In the node's context menu, click Cut.
  3. In the context menu of the node or the closest node to the location you want to paste, click Paste After, Paste Before, or Paste As Child.
    Child - If an item is a child of something else, it will appear indented beneath the other item. For instance, topics can be children of a particular parent module. Discussion topics can be children of a particular parent forum.

Remove a node

  1. Select the node you want to delete.
  2. In the node's context menu, click Remove.

Note: When you remove a module node, its child modules and placeholders are also removed.

Manage broken objects

Deleting or moving files, links, discussions, assignments and quizzes within their tools can result in broken objects. If an object breaks, Site Builder displays a broken link status icon within its node.

The object becomes a placeholder retaining its name and notes, to repair a broken object, simply drag an object from the toolbox onto the placeholder.

Page custodian: Deakin Learning Futures
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