EchoSystem is a presentation capture and playback service that incorporates both visual and audio content of lectures and presentations.
EchoSystem offers the ability to capture and record lectures and allow playback in various formats including streamed files, downloads and podcasts. In addition, EchoSystem affords a more media-rich interface, with new functionality like scenes/chapters, search, context sensitive help and good feedback mechanisms.
The Echo interface affords students two alternate views:
Teaching staff will be able to manage their recordings via the EchoCentre; a playlist of lecture and supplemental recordings for each unit. Integrated with CloudDeakin EchoCenter makes it easy to navigate, identify and launch multimedia course content, track recording usage and preview online student discussions and questions.
Classroom Capture and Personal Capture
EchoSystem, and Deakin's decision to move to a site-wide license offers two new pieces of technology that allows us to expand the range of our lecture recording service - with EchoSystem Classroom Capture, any teaching spaces that are equipped with a PC have the potential to become a recording station, capturing audio from the lecturer, and screen feeds of MS PowerPoint slideshows or even DVD playback.
Similarly, with EchoSystem Personal Capture, staff workstations (PC and MAC) can become "lecture recording" solutions with lecturers being able to record lectures in the comfort of their office or home - an easy-to-use interface affords controls like pause, resume and minor editing to be done.
It gives you the ability to capture and record presentations in an Echo-recording venue, from your computer using Echo360 Personal Capture or to upload media recorded on another device or software to the EchoSystem and link these to your CloudDeakin site.
EchoSystem ensures that students can playback media in various formats suitable to their internet connection at home or outside of Deakin, including streaming or downloading audio or video files and subscribing to podcasts and vodcasts.
In addition, EchoSystem offers a media-rich interface, with functionality like scene detection, keyword search, bookmarks and the ability to track student usage.
Important: From T1 2014, any room that is booked through the Room Bookings page as a "Class" or "Seminar" will automatically be booked in EchoSystem and recorded. For other types of classes, or for rooms not booked through the Room Bookings page, please schedule a recording by using the Echo Booking Form indicated below. Please allow 24 hours for the automatic bookings to be created or any changes to be updated. For any urgent bookings or short notice changes, please contact CloudDeakin Support.
You can always verify/check that the recordings have been scheduled by looking-up your unit's section in EchoSystem itself. If you notice any errors or irregularities, please contact CloudDeakin Support.
If you wish to 'opt-out' of automatic echo recordings, please contact CloudDeakin Support.
Note: All standard 1 hour bookings are set to record for the official 50 minute lecture time.
- Find an Echo Equipped Venue (Click venue name for more information)
- Check with Facility Management Services for venue availability
- Book the room through Facility Management Services.
Complete the Echo Booking Form:
|B3.05 (LT04) Dual Capture Enabled (with video conferencing)||101|
|I2.07 (LT01a) Dual Capture Enabled||250|
|GA1.29 (Greenwood Park) *||28|
| * Recordings in these venues are not scheduled automatically.|
Please use the Echo Booking Form to schedule an Echo recording.
|IA1.006 (LT1 Peter Thwaites)||250|
|IB3.232 Dual Capture Enabled (with video conferencing)||130|
|KC2.208 Dual Capture Enabled||25|
| * Recordings in these venues are not scheduled automatically.|
Please use the Echo Booking Form to schedule an Echo recording.
|Lecture Theatre Dual Capture Enabled||174|
On the Day of the Lecture
To ensure successful capture of your Echo recording:
- The recording of the lecture begins automatically at the start time specified on your booking form and runs for the full duration you have designated.
- You need to use at least one of the lecture venue microphones which include either the lectern mic, lapel mic or roving mic. The microphone must remain 'on' for the entire presentation for a recording to be undertaken.
- Make sure the mute mic is turned OFF .
- If using the lapel or roving microphone - PLEASE CHECK THE BATTERY LEVEL - change the battery if it is flat/low.
- The Echo system records the LAST SOURCE that is selected via the lectern control panel.
Refer to the Quick Reference Guide on how to operate the AMX touch panel.
Note: Training in the use of lecture theatre presentation equipment is available through the Service Desk.
If you want to upload existing media, or record a video from your own home/workstation computer. You first need to create a section in Echo to hold this media by filling out the Echo Booking Form.
Note: If you have already made an 'Echo Venue' booking for this Trimester, a section has already been created and you do not need to create it again. You may however, create a 'Resources' section if you wish to create a space where the media is not immediately available to students.
You are able to upload external media to your Echo Section using the Media Import tool. These resources are supplementary to the captures in EchoSystem in venues. For example, you can:
- Upload a video that students should view for discussion at tutorials
- Upload materials that expand on a particular lecture
- Upload a guest lecture
You will need to seek further advice from the Deakin Copyright team if you would like to make available commercially-produced media.
- Login to the EchoSystem Server.
- Click on the Echoes tab, then on Media Import .
- Click on Browse .
Note: If the Browse button is missing, you will need to enable to java add-on in your browser. In Mozilla Firefox, go to Tools > Add-ons > Plugins > Click on the Java (TM) Platform plugin to select it > Click on the Enable button (if the button says Disable, Java is already enabled).
- Choose the file from your computer and click Open .
- Then click on Upload .
Note: It may take a while for your file to upload, especially if it is a large file and you are not on the Deakin network.
- Choose the term, course (unit code) and section from the dropdown menus.
- Enter the start date and time, title and description (optional)
- Choose the Media Type:
- Audio only
- Audio and Video (e.g.: DVD or video footage)
- Audio and Powerpoint or Low motion video (e.g.: Narrated powerpoints, web tour or document camera)
- Check that you have received all green ticks to indicate your uploaded file meets all the requirements and click Next .
- Choose a product group from the drop-down list.
- Click Start Processing .
- The recording will take up to two hours to process and publish to the EchoSystem. Once it is available, you can manage your Echo recordings in the EchoSystem or link to the Echo recording in CloudDeakin.
For more information about Personal Capture, see Personal Capture guide.
Teaching staff are able to manage their Echo recordings via the EchoSystem Server.
Login to the EchoSystem Server
There are several tasks you can perform in the Echoes > Echoes page:
Hovering over the desired Echo Recording will let you do one of the following useful actions:
- View: You can play/review the recording in the Echoplayer.
- play m4v/play mp3: You can Stream or Download the recording as either audio or video.
- Edit: Edit the Recording.
Edit title, add or remove additional presenters or add a description.
- Hover over the desired recording.
- Select edit.
- Scroll to the bottom of the page and select Edit Media.
Note: The RAW media (for editing) is only kept for 110 days (a single Trimester) once recorded. If the 'Edit Media' button does not appear, then this time-frame has elapsed. Please contact CloudDeakin Support if edits must be made.
- Drag the playhead in the scrubber bar below the Echo monitor (shown below) to the section you would like to cut.
- Drag the crop markers to the start and finish section that you would like to cut. The light blue portion of the scrubber bar (shown below) highlights the footage you have selected. Just below the Scissor button you will also be able to view the start time and finish time for the crop markers.
- Click the Scissor button to remove the selected footage.
- Click on the Preview tab.
- Click on the play icon to preview the trimmed recording.
- Click on the Save tab. Enter Version Description if you wish.
- Click on Process Edits. The system will replace your original recording with the edited recording.
Note: You can edit any part of the Echo recording by following this process. It need not be only the "Top and Tail" of the recording.
Note: Once you save your edits it can take up to 2 hours for the new version to become available. During this time the original recording is still available. You can make this recording unavailable until your edits have processed.
- Download: You can Download the Raw Media. (This is ONLY recommended for AudioVisual staff)
- Closed Caption You can download an Audio-Only MP3 for the purposes of creating closed captioning content.
Note: Please contact CloudDeakin Support for automated captioning services.
- Copy: You can copy echoes to other area's.
- Hover over the desired Echo in the list.
- Select Copy .
- Edit the Echo name if required.
- Select a new section that the Echo will be copied to.
- Click Copy .
- The Echo will copy to the new section but will be unavailable.
- Click on the Unavailable tab and place a tick in the box next to the relevant Echo.
- Scroll to the bottom of the page and choose Make Available from the drop-down menu. Please note it can take a few minutes for the change to take effect (i.e. move to the available tab).
- Once appearing under the available tab, edit the recording's title and date.
- Save changes.
- Delete: You can delete unwanted Echo Recordings.
Alternate Delete Method
- Place a tick in the box next to the Echo recording/s to be deleted.
- Scroll to the bottom of the page and select Delete selected from the Actions drop-down list.
Permanently Deleting a Recording
- Click on the Deleted tab.
- Place a tick in the check box next to the Echo recording/s to be deleted.
- Scroll to bottom of the screen and select Delete permanently from the Actions drop-down menu.
Note: Live Stream can be enabled in all Echo equipped venues except LB5.208 and B4.12 (LT6) at Burwood.
First, let me say that I love live streaming. It provides a great alternate, synchronistic learning opportunity for students, and has allowed them to participate in lecture activities and chat with other students, in the process feeling connected to the lecture. I am now into my second trimester of live streaming, and we have had a great attendance rate. In T1, we had around 30 on-and-off-campus students attend each week (there was only 44 off-campus students). In T2, we have live streamed twice a week (a repeat lecture) and have been receiving attendance of 80-150 each week. While the lecture is running, a member of the unit team sits remotely and moderates live chat. This has been fantastic because it means the staff member can sit in the office and do other work while also answering the student questions. This trial has been so successful that the School of Psychology has adopted it across all its undergraduate units in T2.
Dr Phillip Dare, School of Management and Marketing, Faculty of Business and Law
"Echo Live Streaming supports a blended distance-learning experience" - Echo360
Live Streaming enables students to login on their own computers or mobile devices*, and watch a presentation as it occurs. Students can contribute to the on-campus/in-theatre discussions via a chat feature. The live presentation is recorded, and all students & staff within your Unit (both on-campus, off-campus etc.) can later view the recording. In addition, the text chat log is kept and can be reviewed by teaching staff after the event.
Possible uses for LiveStream include the broadcast of events such as graduations, conferences, guest speaker sessions and resources for alumni. Users need a Deakin University login to view Live Streaming. If users do not have a Deakin University login, alternative access can be arranged.
Important Note: Live Streaming is a new technology, and successful participation in the LiveStream may not occur 100% of the time. Factors affecting Live Streaming include: equipment failures; Deakin computer network congestion; issues relating to the participant's Internet connection; and issues related to the participant's computer/laptop/mobile device type and browser/plug-in configuration. Best practice is to attempt to login to the LiveStream early (up to 15 minutes before) and contact IT support if you encounter issues.
With Live Streaming enabled, you will give your lecture as usual: using the lectern computer, laptop, document camera or other lecture theatre input devices; and answer student questions or lead discussions.
As an Echo Presenter, you are granted new capabilities within EchoSystem:
- You can monitor the LiveStream.
- The Student View of your presentation allows you to adjust things as needed during the LiveStream to improve the quality of the recording.
- The Presenter view can be used to control the capture of the LiveStream, including pause and resume the LiveStream to allow for breaks, and to stop or extend the time allowed for the LiveStream if necessary. You can also stop the LiveStream if the class or event has finished before the scheduled end time. These adjustments will be reflected in the recording.
- You can monitor or participate in text chat. In-theatre participants can use the chat feature for questioning or to provide feedback.
The Student view and Presenter view of a LiveStream are different.
The Student view includes video, audio, chat, and presence (list of participants).
The Presenter view does not include audio or a watchable version of the video, only a small thumbnail-sized window is viewable so you can see that the video-stream is working. It is designed for lecturers speaking at the lectern who wish to self-monitor the session chat.
Important Note: Do not enter the LiveStream in Student view at the lectern desktop computer. This could cause undesirable audio and video feedback loop. This will affect remote users and will in turn, ruin the session recording.
Figure 1: LiveStream presenter view
The Presenter view consists of these applications:
- Chat – Text chat with participants
- Presence – List of participants in the session
- Monitoring – Confirm that audio and video streams are being captured by recording devices
- Capture control – Pause, resume, stop and extend the LiveStream.
Figure 2: LiveStream presenter applications
Staff who require the Presenter view must be enrolled in your unit's Echo section as an Instructor. Check with the CloudDeakin support team. Please note that the system will only allow one person at a time to be logged in with the Presenter view.
Staff and Students will both access EchoCenter in the same way; although, as discussed, depending on roles within Echo, what they see will be different. When a Live Streaming request is received, it will be enabled by the CloudDeakin team. The appropriate Faculty or School team will then create a link to the EchoCenter within the CloudDeakin content area (see the three steps below).
Figure 3: CloudDeakin site with EchoCentre recordings circled
Step 1 – Access the EchoCenter:
- Login to CloudDeakin
- Enter your unit or course site
- Navigate to, and click on the appropriate EchoCenter link (Refer to the sample in the image above).
Step 2 – Determine the default view (Student or Presenter view):
- Login to CloudDeakin
- Enter your unit or course site and click on the appropriate EchoCenter link.
- At the top right you will see a settings icon that resembles a cog
If you do not see the cog (this can occur in Internet Explorer), you may need to try a different web browser such as Mozilla Firefox.
- If Presenter Tools option is selected in the section titled 'Live', you will enter the LiveStream in Presenter view. Uncheck this option to enter the LiveStream in Student view.
Figure 4: Accessing presenter view within the EchoCentre
Step 3 – Enter the LiveStream
- Return to EchoCenter (see image above)
- The Join Live Event Now button shown in the image below:
- Click the Play button to launch the EchoPlayer.
If in Presenter view you should see Monitoring and Capture Control buttons, along with the other Apps listed on the right side of the screen. If you are not seeing the Monitoring and Capture Control buttons on your screen,
you are not configured as or are not Instructor for this section or someone else has already logged in with Presenter view.
The image below shows the default Presenter view of a LiveStream. The chat window occupies the main portion of the window. Presenter tools appear to the right.
Figure 5: LiveStream presenter view
The Apps buttons shown will include:
- Presence, Monitoring, Capture Control – these appear only in LiveStreams.
- Info, Help – these appear for Echoes and LiveStreams.
At the bottom of the screen the Presenter Tools toolbar contains:
- A timer, showing how long you have been logged in to the webcast
- Buttons that allow you to show or hide the chat window or the Apps buttons
- A "screen reset" button that reverts the screen to the original configuration, showing both the chat window and the Apps buttons
Important Note: Never login to the LiveStream using the lectern desktop computer. If you have not been shown how to do this properly, you could cause an audio feedback loop. Students will stop being able to hear you, and in addition affect the recording. Audio feedback will also start to be heard in the lecture theatre.
iPad users: Currently, iPad users will need to install a Flash-enabled browser (such as Puffin) and login via a "Live Streaming URL". This URL is different to the EchoCentre. If you are unsure, check how to make this available on your site with your local CloudDeakin support team. The LiveStream URL/link changes with each session and needs to be updated manually before each session. Configuration changes by IT teams should enable iPads the ability to login via the EchoCenter soon.
Participants in the Live Stream have access to a text chat feature. The chat logs will be attached to the recording for viewing later by teaching staff through the EchoCenter. So, you may wish to view or moderate the chat during the session or review it shortly after the event.
With Live Streaming comes new communication opportunities. Teaching staff may like to take questions with minimal disruption to the flow of the lecture, off-campus and online students are able to participate, perhaps for the first time in an on-campus session and be as up-to-date with information as their on-campus counterparts. On-campus students who cannot make the lecture in-person for whatever reason, can login and still view or participate remotely.
Method 1: Self-monitor
We recommend that presenters bring a laptop to the session. Place the laptop next to you at the lectern. Reduce the screen resolution or increase text-size if required. Ensure the laptop is muted (all sound switched off). If possible in the room, you may wish to connect the laptop to the second projector so the chat window is visible. If you do this, remember to re-select the main presentation screen. Echo includes the last selected device at the lectern panel in the LiveStream and recording. Access the LiveStream via the EchoCenter in your unit site. Enter the session using the Presenter view.
Method 2: Staff-moderated – teaching staff, tutors, colleagues etc.
Have other teaching staff or colleagues available to login to the Live Streaming session. This can be done in-theatre or remotely. These staff can monitor the chat and respond to questions. The Moderator may also alert the lecturer to a specific question in the chat via an agreed to method (e.g. Skype, email, hand in the air). If accessing the session remotely, the moderator will need the Student view to hear audio and see a watchable version of the video.
Method 3: Student-moderated - nominated student(s) in the classroom
Have a student in the classroom login and monitor the Live Streaming session. The student can alert you to a specific question in the chat via an agreed to method (e.g. Skype, email, hand in the air).
Method 4: Unmonitored
There is no obligation to monitor the chat. However, if noone is going to be doing so it is worth making sure students know. You may want to set a few ground-rules on how they interact with each other. Teaching staff can request access to chat logs.
You can control the LiveStream of your lecture the same way you would control an Ad Hoc recording of a class.
In most cases, your primary use of the capture control feature of a LiveStream will be to pause and resume. However, you can also stop the LiveStream early or extend it if required (as long as no future recordings in the room will be affected).
Pausing a LiveStream may be useful for excluding short breaks in the class, or for taking time to set up an activity that may not need to be captured or streamed. However, the end time/duration of the scheduled class remains the same, so pausing for these is not necessary.
If you do decide to pause the LiveStream, keep the following in mind:
- While paused, anything that happens in the room is not streamed to remote students and is not captured in the Echo recording
- Remote students will see a dark screen with two vertical lines, resembling a Pause symbol. When resumed, remote students will again see the broadcast activity from the venue.
- As remote students will only see a pause symbol, as a courtesy you should:
- Explain that you are pausing the live stream and why. Use the chat feature, if available, to provide this information on the screen during the pause as well as verbally prior to pausing.
- State when the live stream will resume. Again, use the chat feature, if available, to provide this information on the screen during the pause.
- Ask remote students to keep their browsers open, remain logged in, and watch for the live stream to resume.
The pause/resume/extend functionality is accessed through the capture device's web interface, the same way Ad Hoc recordings are accessed and manipulated. Follow these steps (screen-shots of this process will appear below the instructions):
- Access the Presenter view of the live event using an Instructor login.
- From the Apps buttons located on the right side of the screen, click Capture Control.
- From the Capture Control panel, click Capture Device.
- A browser window appears, requesting a login. Log in as an Instructor. This opens the capture interface for the device, shown below.
- Use the Stop Capture, Pause Capture/Resume Capture, and Extend Capture buttons, described below, to manipulate the live stream as needed.
- Stop Capture – Stop the capture immediately, regardless of time remaining in the schedule.
- Pause Capture – Temporarily suspends the broadcast. Once paused, the button changes to Resume Capture.
- Resume Capture – Continues the broadcast. Once resumed, the button changes to Pause Capture.
- When finished, minimize or close the browser window to return to the Presenter view of the live stream.
Figure 6: Capture Control within LiveStream presenter view
Students need a link to the relevant EchoCenter to access the Live Streaming. If you are unsure what this is, or how to add one please contact your local CloudDeakin support team. As previously mentioned, a Live Stream URL is needed for iPad users to join the session (plus a Flash supported browser like Dolphin or Puffin). If you need this added to your site, please contact support teams. Again, the Live Stream URL is different for each session, so needs to be updated manually.
Students should know (you can remind them) to arrive early for the LiveStream. They can enter a pre-session chat area 15 minutes prior to the session and check their computer or mobile device will work correctly. A computer with a reliable broadband connection is a must. Remind students to limit other Internet activity whilst viewing the LiveStream.
How do I request Live Streaming be enabled for my lectures?
Send an email to email@example.com with your requirements or your local support team. Once enabled, the central team will confirm and alert your local support team, so they can assist in preparations.
Apart from online guides, and theatre/tutorial room AV-support, what other support exists for LiveStreaming?
It is strongly recommended that you discuss your Live Streaming plans with local support teams. There are many tricks and traps (largely discussed in this document) that support teams would like to go over with you before you move ahead.
Will the Live Stream affect how the lecture recording is accessed?
No, nothing changes in this respect. The standard links to the EchoCenter or individual lecture will be used. If you want a copy of the chat log to review, you can request it (soon to be available via the EchoCenter).
* Mobile device warning: Do not rely on access via your mobile device. In LiveStream tests, desktop computers and laptops are much more reliable. Your mobile device may require the LiveStream URL (a different method of entering the LiveStream to the EchoCenter) which may not always be available. Teaching staff should contact CloudDeakin support teams to discuss mobile device access for staff and students.