Learning Repository

Mobile Supported

The Learning Repository enables staff to store, classify, share and access teaching and learning materials from a secure and copyright controlled central location, and link these materials to CloudDeakin site.


Access learning repository directly

  1. Go to the Learning Repository home page - http://equella.deakin.edu.au/deakin/logon.do
  2. Login with your Deakin username and password.

Basic search directly from within the Learning Repository

  1. Enter keyword(s) in the search field in the left side menu.
  2. Click the search icon or press the Enter key to launch the search.
  3. The search results will open in the main/results area.

Power (advanced) search directly from within the Learning Repository

  1. Click on Advanced search in the left side menu. The search page will appear in the main area.
  2. Enter keyword(s) in the search field.
  3. Select the collection you wish to search from the Select a search drop-down menu.
  4. Fill in as many details as appropriate in the blue shaded area, in order to refine your search.
  5. Click on the Search button to launch your search.
  6. The search results will open in the main/results area.

Browse available items directly from within the Learning Repository

  1. Select the collection to browse by clicking on one of the Browse links.
  2. Select the required sub-topics to keep browsing.
  3. You can navigate back by using the breadcrumbs that appear at the top of the main area/page.

Customise the search results display

From the search results page, you are able to customise the order in which search results are displayed in the following ways:

  1. Select the number of items to be displayed per page from the drop-down list.
  2. Sort the search items by selecting from the drop-down list. The options are:
    • Sort by Rank based on the most relevant keywords entered
    • Sort by Date the items were contributed
    • Sort by Title the name of the items by alphabetical order
    • Sort by Rating based on user ratings.

Activate and link to an existing third party resource directly from within the Learning Repository

Note: It is recommended that you activate and link to third party resources from within CloudDeakin.

  1. Search for the third party resource (e.g. e-readings).
    Note: If the third party resources you are looking for does not yet exist in the Learning Repository, you will need to submit a request for the resource to be added. Refer to Contribute a resource directly from within the Learning Repository.
  2. Once you have located the resource you wish to activate and link to, click on View more details... for the appropriate third party resource.
  3. Click Activate.
  4. Select the relevant unit and trimester from the Course drop-down list.
  5. Check the activation dates are correct.
  6. Click Activate once more to complete the process.
  7. The resource has now been automatically added to your unit's e-reading list on the Library website.
  8. You will now need to manually link the third party resource to your CloudDeakin page. 

Contribute a resource directly from within the Learning Repository

Note: It is wise to search the Learning Repository to check for duplicate resources before contributing.

  1. Click on Contribute under My Resources on the left side of the page.
  2. Click on the relevant category (eg. Deakin owned resources or Third party resources).
    Note:
    You will only see collections to which you are able to contribute.
    • If contributing to Deakin owned resources, click on Resource Exchange.
    • If contributing to Third party resources, click on the name of the collection to which you wish to contribute.
  3. You will then go through the process of requesting, and if appropriate uploading, the resource. After reading the information under the Information tab, click Next.
  4. Complete the fields in each subsequent screen. You will need to click Next at the bottom of each screen to progress.
  5. The information will be summarised on the final page. When you are satisfied it is all correct, click Save to submit the document for moderation.
    Note: If you have not completed all relevant sections before clicking Save, you will notified and given the option to use the Complete Wizard or to Save as Draft.
  6. Select either Submit for Moderation or Save as Draft.
    Note: Saved drafts can only be accessed from the My items menu directly from within the Learning Repository interface.

Share or save a search result directly from within the Learning Repository with others

You can share your search with others or save it to use later yourself.
On the search results page:

  1. Click the Share button next to the Search button.
  2. You have four options:
    • Share search results as an RSS feed - click on the appropriate Share button
    • Share search results as an Atom feed - click on the appropriate Share button
    • Share search results via email - enter an email address, click on the box next to Share only results viewable by guests if relevant and then click on the appropriate Share button
    • Save the search for future use - enter a name for the saved search and click on Save.

Access a saved search from within the Learning Repository

Note: To access a saved search you will need to do this directly from within the learning repository. You cannot access a saved search from within CloudDeakin.

  1. Click on My Search in the left side menu under Search.
  2. Click on the title of the search you wish to access.

Edit a saved draft

  1. Click on My items in the left side menu under My resources.
  2. Click on In Draft.
  3. Click on View more details of the draft item you wish to edit.
  4. Click on the Administer tab.
  5. Click on Edit.
  6. Make the necessary changes as per contribute resources instructions (points 6-8).

Moderation - find out if an item has been accepted or rejected

  1. Click on My items in the left side menu below My resources.
  2. Check the status of your item in the following categories:
    • Requiring review
    • Live
    • Requiring moderation
    • Rejected
    • Activity Plans (live)
    • Activity Plans (draft)
    • In draft
    • Archived / Suspended
    • Items modified in the last 30 days.

Deleting an item you have contributed

To delete a Deakin-owned item that you have contributed, contact the IT Service Desk. To deactivate an e-reading list/activation, contact the Copyright Services.

Page custodian: Deakin Learning Futures
Last updated:

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