Managing Files

Mobile Supported

To save time, use this tool to upload a large number of files in bulk into the Manage Files area rather than importing them one at time into the Resources area.


The functions you can perform in Manage Files can be divided into two categories:

  • Organising and managing files and folders: perform basic tasks such as creating, editing, deleting, uploading, moving files and folders, and zipping and unzipping files.
  • Creating topics from your files: Create topics using files from your Resources structure.

Note: It is recommended that you organise your files into folders, creating a folder for each module. Before uploading into the managed files, zip all the required folders and files into one zip package.

Access Manage Files

  1. Click the Setup on your unit navigation bar.
  2. Under the Site Resources, click on Manage Files.

Upload and download files

Upload files

The Upload icon on the Manage Files page allows you to select and upload a file (typically a zip package) from your computer to the learning environment. You can upload most file types, but keep in mind that users must have corresponding software to view these files.

Though you can upload most file types to a content directory in Manage Files, only files with specific extensions can be used as topics, e.g. HTML, doc, xls, jpeg, SWF.

  1. In the Manage Files area, navigate to the folder into which you want to upload files.
  2. Click the Upload icon from the folder bar.
  3. Drag files over an upload target (contain the text "Drop files here, or click below").
    If this functionality is not available in your browser,
    • Click Upload to locate the file that you want to upload.
    • Click Open.
  4. Click the Save button.

Download files or folders

  1. In the Manage Files area, locate the files or folder from which you want to download files.
  2. Select the check boxes beside the files or folders you want to download.
  3. Click the Download icon from the action bar.
  4. From the pop-up window, click the name of the ZIP file that is created.
  5. Use your browser's save dialog to save the file to an appropriate location.
  6. When done, click Close.

Manage files and folders

View a file or folder

To view a file or to open a folder in Manage Files, click the name of the file or folder.

If a file requires specific software to open it, then you must have that software installed on your computer. For example: to open a PowerPoint file you must have Microsoft PowerPoint installed.


View properties of a file or folder

On the Manage Files page, you can view file and folder properties such as Size, Type, and Last Modified Date. The link icon beside a file name indicates that the file is in use as a topic.


Sort files and folders

Click on the corresponding column header to sort files and folders ascending or descending by name, size, type, and last modified date.


Edit an existing HTML or TXT file

  1. In the Manage Files area, locate the HTML or TXT file you want to edit.
  2. Hover your mouse to the title and click on the down arrow.
  3. Click the Edit File icon from the file's context menu.
  4. Edit your topic using the HTML Editor.
  5. Click Save.

Copy a file or folder

  1. In the Manage Files area, select the check box beside the folder or file you want to copy. You can copy multiple files or folders by selecting the check boxes beside those files or folders.
  2. Click the Copy icon in the action bar.
  3. Navigate to the folder where you want to place the copied content.
  4. From the action bar, click the Paste icon. The folders or files you selected are copied to this location.

Create a new folder

  1. In the Manage Files area, navigate to the folder where you want to add a new folder.
  2. Click New Folder on the action bar.
  3. Type a new folder name and press Enter or click Save.

Note: Avoid using multiple consecutive periods when naming folders. This can cause links to break.


Move a file or folder

  1. In the Manage Files area, select the check box beside the folder or file you want to copy. You can move multiple files or folders by selecting the check boxes beside those files or folders.
  2. Click the Cut icon in the action bar.
  3. Navigate to the folder where you want to place the content you want to move.
  4. From the action bar, click the Paste icon.

Note: Use caution when moving files and folders if they are referenced in the Resources area. Moving a file that is currently in use as a topic might result in a broken link.


Rename a file or folder

  1. In the Manage Files area, locate the files or folder from which you want to rename.
  2. Hover your mouse to the title and click on the down arrow.
  3. Click Rename icon from the context menu.
  4. Type in a new name for the file or folder and press Enter or click Save.

Note: If you rename a file in use as a topic in your course, it automatically updates the file reference in the Resources area.


Delete a file or folder

  1. In the Manage Files area, select the check box beside the file or folder that you want to delete. You can delete multiple files or folders all at once by selecting the check boxes beside those files or folders.
  2. Click the Delete icon in the action bar.
  3. In the confirmation message, click Yes.

Unzip a file in Manage Files

Note: This is a good way to upload multiple files and folder structures all at once.

  1. In the Manage Files area, go to the folder into which you want to extract files.
  2. Upload your ZIP file. See Upload and download files to learn about uploading files.
  3. Hover your mouse to the title and click on the down arrow.
  4. Click the Unzip icon from the context menu.
  5. The files are extracted into the current folder.

Zip a file in Manage Files

Note: This is useful for archiving files on the server.

  1. In the Manage Files area, select the check boxes beside the files or folders you want to compress.
  2. Click the Zip icon from action bar.
  3. The files are compressed into the current folder.
Page custodian: Deakin Learning Futures
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