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Guidelines for disposal or archiving of print journal back issues
Journal back issues will only be retained by the Library in accordance with the University’s Information Resources – Library – Operational Policy and Information Resources – Library Procedure, i.e. they must support the teaching, learning and research needs of staff and students, or relate to the University, its antecedent organisations, or Alfred Deakin.
The Library is required to review information resources in the collection, and dispose of them when necessary to maintain a relevant and high-quality collection (see Deselection Guideline).
The Library will review journal back issues, and remove them from the campus collections when the journal has either ceased, been cancelled or no longer supports the teaching, learning and research of the University or a decision has been made to remove the title because the Library provides access to an online, electronic version which is owned by the University.
If the title is available online, then it may be disposed of. If it is not available online the Library will check for holdings against other university or State Libraries that have strong archival collections. If the title is not held in those libraries then one set of print journals will be archived to the CARM centre to ensure continued access by the University community.
The CARM Centre is located at the CAVAL headquarters in Latrobe University grounds at Bundoora, Victoria. CAVAL (Cooperative Action by Victorian Academic Libraries) is owned jointly by the Vice-Chancellors of the Victorian universities (including Deakin) and the State Library of Victoria.
The CARM centre provides environmentally controlled archival and preservation storage for valuable archival and research material. Material located in the CARM centre is available for closed access use and interlibrary loans. The CARM centre allows universities throughout Victoria to collaborate on archiving activities and centralise access to a wide range of research materials.
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