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Library conditions of use
Authority and delegation
1. The University Librarian / Executive Director, Academic Support is responsible for administering the Library Conditions of Use and may delegate authority to administer them. (Library Operational Policy - available on The Guide: theguide.deakin.edu.au)
Conditions of entry to the Library
2. It is a condition of entry into the Library that Library staff may inspect all bags or other receptacles capable of containing Library materials and their contents.
3. If a person refuses such inspection of their bags or other receptacles, they may be refused entry or asked to leave the Library.
Conduct within the Library
4. Library clients must not engage in behaviour that is likely to interfere with the comfort or convenience of other people within the Library, or that is likely to damage or result in the unauthorised use of Library facilities or materials.
5. Library spaces support quiet study, group work and student interaction. Quiet study areas are designated by signage, indicating that others should not be disrupted.
6. Only notices approved by the Library, including from other Divisions and Faculties of the University, may be displayed in the Library.
7. Library and Security staff may request that a person using the Library comply with these conditions or leave the Library.
Use of Library material
8. Damage or defacement of Library materials is strictly forbidden and may incur a replacement charge. Cost of replacement is displayed on the Library website at: deakin.edu.au/library/access-borrow/problems.php
9. Library clients must observe special use restrictions which apply to any materials, including the Special Collection, items borrowed via Interlibrary Loan and through the BONUS+ network.
10. Library clients must comply with copyright requirements and must not copy, print, scan, download or record Library material in any manner which infringes the Copyright Act 1968 (Commonwealth).
Electronic Library materials
11. Many electronic library resources subscribed to by the Library are only available to Deakin University staff and students. In some instances the Library has negotiated access for other Library clients e.g. MIBT, alumni.
12. Library clients are required to comply with the terms of use for electronic library materials and be authorised users, as detailed in 'Licensing Resource Information' available on the Library catalogue record for each individual electronic resource.
13. All use of Deakin University Library electronic resources must be for educational, research or personal purposes. Information must not be used for commercial purposes or re-sold in any way. Copyright for electronic resources resides with the original author or publisher.
14. Systematic downloading of electronic library material is not permitted.
15. A breach of the licensing terms of use for an electronic information resource may result in penalties as described within these Conditions of Use.
Equipment
16. Equipment available for loan may only be borrowed in person by Deakin University staff and students for educational purposes.
17. Special conditions of loan for equipment are displayed on the Library website at: deakin.edu.au/library/campus-libraries/equipment.php
Client identification
18. When borrowing library materials, a current Deakin Card; Deakin University Library community borrower's card; or CAVAL card is required.
19. Alternatively a letter of offer from Deakin University or photo identification such as a driver’s license can be used.
20. For confidentiality or privacy reasons, Library clients may, at times, be asked to confirm their identity by providing information such as a student or staff number, address or other personal information. The University will treat personal information in accordance with the Information Privacy Act 2000 (Vic.). The University's privacy policy is available on The Guide at: theguide.deakin.edu.au
21. The loss of a borrower's card must be reported to the Library immediately. The cardholder may be responsible for any items borrowed up until the time the Library has been notified of the card loss.
Borrowing conditions
Please contact Library staff at: deakin.edu.au/library/about/contact-us.php if you are having difficulties returning items by the due date, if you have damaged or lost an item, or if due to circumstances beyond your control you will be unduly disadvantaged by any of the conditions outlined in this document.
22. Most Library print material is available for loan. Materials in the following collections are an exception and may only be used within the Library:
- Reference Collection
- Print Journal Collection
- items marked 'not for loan'
- Special Collection
In special circumstances, items in these collections may be borrowed by arrangement with Library staff.
23. Community borrowers may be restricted in the items that they may borrow, as some collections are only available for use by Deakin University staff and students. More information is available on the Library website at: deakin.edu.au/library/join/index.php
24. Material available for loan can be removed from the Library once the loan has been recorded.
25. The number of items that may be borrowed, and loan, renewal periods, and the location to which they may be returned varies for different categories of Library clients and type of Library materials. More information is available on the Library website at: deakin.edu.au/library/access-borrow/from-our-libraries.php
26. It is the responsibility of the borrower to return all items in good condition and on time.
27. Items requested by another Library client may be recalled. There is a minimum loan period if an item is requested by another client. More information is available on the Library website at: deakin.edu.au/library/access-borrow/request-an-item.php
28. An item requested by another Library client should be returned by the due date to avoid incurring overdue points.
29. The Library sends notices by email. If an email address is not supplied, notices are sent by post.
30. Special borrowing privileges may be available in certain circumstances, for example for students or staff with a disability. Contact Library staff at deakin.edu.au/library/study/students-with-a-disability.php to discuss opportunities.
Renewals
31. Most items can be renewed if not requested by another Library client. Information about renewing a loan is available on the Library website at: deakin.edu.au/library/access-borrow/renew-or-return.php
32. The number of renewals and the renewal period allowed is displayed on the Library website at: deakin.edu.au/library/access-borrow/renew-or-return.php
Please contact Library staff at: deakin.edu.au/library/about/contact-us.php if you are having difficulty renewing items.
Overdue points system, suspension and invoices
Please contact Library staff at: deakin.edu.au/library/about/contact-us.php if you are having difficulty returning items by the due date, if you have damaged or lost an item, or if due to circumstances beyond your control, you will be unduly disadvantaged by any of the conditions outlined in this document.
33. If an item is not returned by its due date you will accrue overdue points and will not be able to borrow other items unless the item is renewed or returned. More information about overdue points and how they accrue is available on the Library website at: deakin.edu.au/library/access-borrow/problems.php
34. A Library client who accumulates more than the prescribed number of overdue points will not be allowed to borrow further items from the collection for a specified period of time even when overdue items are returned. Check the Library website for details of the suspension period at: deakin.edu.au/library/access-borrow/problems.php
35. The Library will issue an invoice for the replacement of items which are deemed ‘long overdue’, damaged, lost. Overdue items can no longer be renewed once an invoice has been generated. Costs for replacement are displayed on the Library website at: deakin.edu.au/library/access-borrow/problems.php
36. Once an invoice has been issued it must be paid within the time stipulated or other penalties may apply. Deakin University students may have a University encumbrance placed on their student record, and other clients such as community borrowers may have other financial legal options imposed. More information about encumbrances may be found on the Library website at: deakin.edu.au/library/access-borrow/problems.php
Breach of Conditions of Use
37. Where a Library client has committed a breach of these Conditions of Use, Library staff may impose one or more of the following actions:
- immediate expulsion from the Library
- the denial of access to the Library or any of its material or other facilities through the use of sanctions or other means
38. If in the opinion of the University Librarian / Executive Director, Academic Support the alleged breach of the Conditions of Use amounts to an offence under Regulation 4.1 (1) Student Discipline, the provisions set out in that regulation may be applied.
Governing Legislation
The legislation governing the Library at Deakin University includes the following:
Statutes and Regulations of the University:
- Statute 6.1 University Property, Facilities, Fees and Charges
- Regulation 4.1 (1) Student Discipline
- Regulation 6.1 (2) University Property
- Regulation 6.1 (3) The Library
Policy and Procedure:
Approved by the University Librarian / Executive Director, Academic Support: 4 March 2011
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