Tools, resources and FAQs

Tools and resources


Research data

  • Research data management - guidance on managing your research data through your projects life cycle
  • Deakin Research Data Footprints - The researcher dashboard for accessing and creating a data management plan and describing research data (the self-submission tool).
  • MANTRA - an online course designed for those who are planning a research project using digital data.


DRO tips

Did you know you can....?

Create HTML code to allow dynamic linking to your website as it is published in DRO. Choose HTML code from the 'Display results' option in the drop down box on the horizontal bar (sort results) and copy this code to your web page.

Create RSS feeds in DRO for a Deakin researcher, subject keyword, or school or research centre etc. Simply perform a search for your chosen information, from the search results click on 'RSS feed for this search', on the Browse Results bar or click on the RSS symbol, then choose 'subscribe to this feed'.

Update your CV by performing a search on your name and from the search results screen use the drop down box 'Display Results' and select 'Citation only'.

Use UlrichsWeb which is a great resource to find information on publishers, place of publication, ISSNs etc.

Create digital files as PDF/As for preservation.PDF/A is the standard for archiving and guarantees long term reproducibility and independence from software and output devices.To save your file as a PDF/A, open the PDF, choose file and print, change the printer to Adobe PDF, click on properties and in the default settings choose; PDF/A1b:2005(CMYK), click ok to print. Open 'Save As' and browse to where you want to save the document, change the filename to include the 'A', for example, from chao-howgrowing-2013 to chao-howgrowing-2013A. This will then produce the new PDF/A.

Use the DRO document naming convention which is 'author's surname-first two words of title-year' for example, lamp-journalranking-2009.pdf

Access statistics which are provided in DRO based on abstract views, file downloads, citation counts and geographic location access, Top 50 downloads, Top 50 authors, Top 50 papers and more. From the search results in the individual record screen, click on the 'Detailed statistics' link at the bottom of the page.


Can I make changes to my record?

No. Contact DRO staff or your faculty research administrator for editing once published.

When I self-submit to DRO , can I save my record and edit it later?

Yes, but the system allows only one save before it has to be submitted.

Why can't I see my record in the research output pages?

Theses and inpress records do not appear. For other records - there may be a delay for quality checks prior to publication.

Which template should I use for a poster presentation?

For a conference proceeding that will be published as a journal article, use the <journal template>. 

If it is a poster and will not be published, use the <conference template>.

What is a FoR and SEO code?

The FoR  code is an ANZSRC

An  SEO code has 5 sectors, and categorises what your research is about. 

How do I search in DRO?

Use the search box on the DRO home page.

  • Use the 'advanced search' for more specific options.
  • Use the facets on the results screen to filter your results.

Does the repository only include research produced while an author was affiliated with Deakin?

No, research produced prior to an author joining Deakin is also included. 

 For ERA  authors affiliated with Deakin on the ERA census date:

  • Research that falls within the reference period must be reported, even if produced elsewhere.

Why should I deposit work in DRO when my papers are already published and archived by online journals?

Depositing in DRO will provide preservation and storage of your research that is not dependent on access through journal subscriptions. 

Why are there variations to author names in DRO ?  

Authors are assigned a unique author identifier which collects all the authors output in one search. You can use this identifier to obtain a complete list of works.

Can I include my research data in DRO ?

Yes, DRO describes, preserves and stores datasets and data collections which are harvested to Research Data Australia (RDA).

How do I edit my author details on Scopus?

Use the author feedback wizard to manage and edit your profile. Alternatively, you can email Scopus.

How do I obtain a Thomson Reuters (TR) ResearcherID?

Register on the TR website.

What is an 'article in press'?

An article that has been accepted for publication but has not been formally published. It may include errors and will not yet have the complete volume/issue/page information.

Are inpress articles eligible for HERDC reporting?


Will DRO staff monitor the status of inpress articles?

Yes, once published the status will be updated and the article will be displayed on your research output pages. 

What do I need to know about managing research data?

View FAQ's specific to managing research data.

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