Tools, resources and FAQs

Tools and resources

Tools and resources


  • DRO - access to the research repository
  • Elements help - access user guides, help videos and wiki guides
  • DRO deposit agreement - terms and conditions for using the repository
  • DRO news - latest repository, open access and research news
  • OPAL - the Library's open access and licensing website

Research data

  • Research data management - guidance on managing your research data through your projects life cycle
  • Deakin Research Data Footprints - The researcher dashboard for accessing and creating a data management plan and describing research data (the self-submission tool).
  • MANTRA - an online course designed for those who are planning a research project using digital data.


DRO tips

DRO tips

Did you know you can....?

Create HTML code to allow dynamic linking to your website as it is published in DRO. Choose HTML code from the 'Display results' option in the drop down box on the horizontal bar (sort results) and copy this code to your web page.

Create RSS feeds in DRO for a Deakin researcher, subject keyword, or school or research centre etc. Simply perform a search for your chosen information, from the search results click on 'RSS feed for this search', on the Browse Results bar or click on the RSS symbol, then choose 'subscribe to this feed'.

Update your CV by performing a search on your name and from the search results screen use the drop down box 'Display Results' and select 'Citation only'.

Use UlrichsWeb which is a great resource to find information on publishers, place of publication, ISSNs etc.

Create digital files as PDF/As for preservation.PDF/A is the standard for archiving and guarantees long term reproducibility and independence from software and output devices.To save your file as a PDF/A, open the PDF, choose file and print, change the printer to Adobe PDF, click on properties and in the default settings choose; PDF/A1b:2005(CMYK), click ok to print. Open 'Save As' and browse to where you want to save the document, change the filename to include the 'A', for example, from chao-howgrowing-2013 to chao-howgrowing-2013A. This will then produce the new PDF/A.

Use the DRO document naming convention which is 'author's surname-first two words of title-year' for example, lamp-journalranking-2009.pdf

Access statistics which are provided in DRO based on abstract views, file downloads, citation counts and geographic location access, Top 50 downloads, Top 50 authors, Top 50 papers and more. From the search results in the individual record screen, click on the 'Detailed statistics' link at the bottom of the page.



Can I place my honours thesis in DRO?
DRO describes doctoral and master thesis only. Please contact your faculty regarding the storage of honours thesis.

How do I make changes to my record?
When a record has been published you can no longer edit the record. Should additional editing be needed, please contact DRO staff or your faculty research administrator.

When I self-submit to DRO, can I save my record and edit it at a later time?
Yes the record can be saved and edited at a later time. However, the system allows one save only before it has to be submitted for approval.

Why can't I see my record in the research output pages?
There may be a delay from when you submit your record as DRO staff perform a quality check prior to publishing the record. There are records that do not appear on your research output pages such as theses and in press records.

Which template should I use for a poster presentation?
If the presentation is part of a conference proceeding that will be published as a journal article, use the journal template.If it is a poster and will not be published, use the conference template.

What is a FoR and SEO code in the DRO record?
The FoR (Field of Research) code is an Australian and New Zealand Standard Research Classification (ANZSRC). An SEO code is a Socio Economic Objective code and has 5 sectors. The codes are arranged in a hierarchical structure of divisions, groups and codes. The category chosen will generally answer the question, "what is your research about". An SEO code is a Socio Economic Objective code.

How do I search in DRO?
There are 3 options for searching in DRO:

  • Use the search box on the DRO home page
  • To narrow the search use the advanced search, limiting for example, by authors, FoR codes, or year
  • Refine your search by using the facets on the left hand side of the results screen.

Does the repository only include research produced while an author was affiliated with Deakin?
For ERA, all research output of an author affiliated with Deakin on the ERA census date, even if produced elsewhere, is to be reported if the research falls within the reference period. Research output produced prior to an author joining Deakin will be included in the repository and DRO staff will assist with this.

Why should I deposit work in DRO when my papers are already archived by the online journals in which they are published?
Many journal publishers are creating online archives of published articles, there is no guarantee that this material will be available and accessible long term, for example if the Library no longer holds a subscription to the journal. Depositing in DRO will provide preservation and storage of your research.

Why are there variations to author names in DRO? When creating descriptive records in DRO we are guided by what is on the published paper. Authors are assigned a unique author identifier which collects all the authors output in one search. You can use this identifier to obtain a complete list of works.

Can I include my research data (datasets and collections) in DRO?
Yes, DRO describes, preserves and stores datasets and data collections which are harvested to Research Data Australia (RDA).

How do I edit my author details on Scopus?
Scopus provide an author feedback wizard so you can manage your profile, name variations etc. You can also email Scopus at

How do I obtain a Thomson Reuters (TR) ResearcherID?
The Library encourages researchers to obtain identifiers when possible to reduce ambiguity and misidentification. You can register for a ResearcherID on the TR website.

What is an 'article in press'?
An article that have been accepted for publication but which have not been formally published, may include errors and will not yet have the complete volume/issue/page information.

How do I know if my article is in press?
An article that have been accepted for publication but which have not been formally published, may include errors and will not yet have the complete volume/issue/page information.

Are inpress articles eligible for HERDC reporting?
Inpress articles are not counted for HERDC.

Will DRO staff monitor the status of inpress articles?
Yes, when the article is fully published DRO staff will move it to the published status which will progress the article to be displayed on your research output pages. If you discover the article has been published before DRO staff, please contact DRO or your Faculty Administrator.

More FAQ's relating to research data.

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