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Getting started

Installing or upgrading EndNote

EndNote 10 (X)

EndNote v. 10.0 (X.0)is available for download from the Deakin Toolkit 2008 and for use on the ITS Computer Labs. EndNote 10.0 for Macs is available via the ITSD Software Library

EndNote 9 libraries are completely compatible with EndNote 10. EndNote 7 libraries can be converted to EndNote 10 but the same issues apply as for conversion from Endnote 7 to Endnote 9

EndNote 9.01 for Windows

EndNote v. 9.0.1 is available for download via the Phoenix Software catalogue, and the ITSD Software Library. It is also currently available on the 2007 Deakin Learning Toolkit.

If you are using EndNote 8 you will be able to upgrade to EndNote 9. This version is completely compatible with EndNote 9. Documents and libraries created with EndNote 8 can be used with EndNote 9 without conversion.

If you are using EndNote 7 (or earlier versions) you will be able to upgrade to EndNote 9. However, please note the following important points:

Before you decide whether to upgrade please read this additional important information. (PDF)

Before upgrading

After upgrading

EndNote 7.0 for Windows

EndNote 7.0 can be downloaded from the Deakin University ITSD Software Library and the Phoenix Software Catalogue. Iinstallation instructions and system requirements are provided.

If you're upgrading from an earlier version, EndNote will give you the option of saving or backing up existing files. Full instructions on upgrading to EndNote version 7 are available in the EndNote Manual (installed with EndNote as a PDF file) Upgrading EndNote will not delete any existing libraries (files) containing your previously saved references.

Creating libraries

When you open EndNote for the first time you will need to create an EndNote Library (a library is EndNote's name for the database or file you create to store your references / citations).

To create a library

Your library will save automatically with a .enl (EndNote library) extension.

EndNote automatically saves your library as you work with it. 'Save' and 'Save As' commands are not enabled. However, it's wise to back up your work regularly; do this by creating a copy of your library.

To create a copy of your library

Entering data

You can enter references into your EndNote library manually. You can also electronically transfer or import references directly from a library catalogue or database. This section deals specifically with the various ways in which references can be added into a library. It also provides guidelines for entering data manually.

Important Tips for Entering Data

Before you start entering any references into your library, it's important to familiarise yourself with these tips on entering data. Although EndNote can easily format data into any required bibliographic style, it will not be able to rectify mistakes and inconsistencies with the raw data.

Authors, Editors

Dates

Titles

Page numbers

Keywords

Notes and abstracts

Volume and issue numbers

EndNote record numbers

Entering data manually

You can enter references into your EndNote library manually. You can also electronically transfer or import references directly from a library catalogue or database into your library.

To manually enter references

To edit a reference, double click on any record within your opened library.

reference types

 

Entering data from databases and library catalogues

An important set of functions within EndNote enables you to transfer or import references directly from a library catalogue or database into your library. Hundreds of references can be transferred in a single step. Not only does this save time, it also helps to ensure the consistency and completeness of references. All, or as much as you require, of the information in the catalogue or database record can be copied into your library. This can include library Dewey numbers, subject headings and journal article abstracts.

There are three different ways of transferring or importing references into EndNote:

  1. Some databases offer a direct export feature to transfer references directly into an EndNote library.
  2. Import filters provide a way of importing previously saved text files of catalogue or database records.
  3. Connection files are used to search databases or library catalogues directly, transferring references over immediately.

Direct export

Some databases and information providers allow you to save references directly into an EndNote library. When saving records from within a database, you will generally see an option to save in direct export format. Once this has been selected, EndNote will automatically open, prompting you to nominate a library to drop the references into. You should be able to indicate whether to add the references to a new or existing library.

The databases and information providers which currently offer Direct Export are:

(Mozilla Firefox instructions given at the end of the table)

abc clio

America : History & Life
Historical Abstracts

 

 

 

 
  1. Search for references you want
  2. Add selected items to Personal list
  3. Click on Display Personal List (link is under each of the results)
  4. Click on Export Options (top of results page)
  5. Select Full Entry
  6. Select EndNote ProCite Reference Manager
  7. Click on Export Records
  8. Click on Export to Citation Manager
  9. Internet Explorer users click on Open
  10. Firefox users click on OK to Open with...(Endnote or Web Export) - if this doesn't work go to further instructions
  11. Mozilla users with EndNote 9 click on Open it with default application (EndNote Plus)
  12. Choose an EndNote Library and click on Open

bmc

 

 

 

 
  1. Search for the references you want
  2. Select references and / or choose one of the Send options of all results or this page or selected items (if you are selecting specific reference click on Save checked items and go to next page )
  3. At the top of the result list select EndNote + Abstract
  4. Click on Send
  5. Internet Explorer users click on Open
  6. Firefox users click on OK to Open with...(Endnote or Web Export) - if this doesn't work go to further instructions
  7. Mozilla users with EndNote 9 click on Open it with default application (EndNote Plus)
  8. Choose an EndNote Library and click on Open

synergy

 

 

 
  1. Search for the references you want
  2. Select the references
  3. Click on Export Citations (top of result list)
  4. Select Citation and abstract for this article
  5. Select EndNote
  6. Click on Download references
  7. Internet Explorer users click on Open
  8. Firefox users click on OK to Open with...(Endnote or Web Export) - if this doesn't work go to further instructions
  9. Mozilla users with EndNote 9 click on Open it with default application (EndNote Plus)
  10. Choose an EndNote Library and click on Open
cambridge journals
  1. Search for the references you want
  2. Select the references
  3. Click on Export Citations (top of result list)
  4. Select Yes to include the abstract with the citations.
  5. Select EndNote under Choose file format:
  6. Click on Download
  7. Internet Explorer users click on Open
  8. Firefox users click on OK to Open with...(Endnote or Web Export) - if this doesn't work go to further instructions
  9. Mozilla users with EndNote 9 click on Open it with default application (EndNote Plus)
  10. Choose an EndNote Library and click on Open

ebsco
including CINAHL and pre-CINAHL, MEDLINE, MLA International Bibliography and PsycINFO.

 

 

 
  1. Search for references you want.
  2. Use the Add icon on each reference to add selected records to Folder.
  3. Select Folder has items Folder has Items image
  4. Click on Select All
  5. Select Export
  6. Select Direct Export to EndNote, ProCite or, Reference Manager
  7. Click on Save.
  8. The EndNote progaram will open automatically.
  9. Choose an EndNote Library and click on Open
Gale Cengage Infotrac
  1. Search for the references you want
  2. Mark the records you require - click on the square next to the record number
  3. Click on Marked Items (top left of results)
  4. Click on Citation Tools (under Tools menu - left side of screen)
  5. Next to Export to third party software select EndNote
  6. Click on Export
  7. Internet Explorer users click on Open
  8. Firefox users click on OK to Open with...(Endnote or Web Export) - if this doesn't work go to further instructions
  9. Mozilla users click on Open it with the default application (risfile)
  10. Choose an EndNote Library and click on Open

google scholar

 

 

 

 
  1. Click on Scholar Preferences and scroll to bottom of page. Under Bibliography Manager select Show links to import citations into and select EndNote
  2. Click on Save Preferences (bottom right hand corner)
  3. Search for the references you want.
  4. Click on Import into EndNote
  5. Internet Explorer users click on Open
  6. Firefox users click on OK to Open with...(Endnote or Web Export) - if this doesn't work go to further instructions
  7. Mozilla users with EndNote 9 click on Open it with default application (EndNote Plus)
  8. Choose an EndNote Library and click on Open

Highwire

 

 

 

 

 
  1. Search for the references you want
  2. Select the references
  3. For items checked below: Select download to citation manager
  4. Click on GO
  5. Click on the link download citations to Citation Manager (citations and abstracts (if available) will appear in EndNote)
  6. Click on EndNote
  7. Internet Explorer users click on Open
  8. Firefox users click on OK to Open with...(Endnote or Web Export) - if this doesn't work go to further instructions
  9. Mozilla users with EndNote 9 click on Open it with default application (EndNote Plus)
  10. Choose an EndNote Library and click on Open

ieee

 

 

 

 
  1. Search for references you want.
  2. Select individual records or click on Select All (top of result list)
  3. Click on view selected items
  4. From the Download Citations menu (left side of screen) select Citation & Abstract. From the ASCII Text drop down menu select EndNote,ProCite,Refman and click on go
  5. The EndNote progaram will open automatically.
  6. Choose an EndNote Library and click on Open
informaworld
  1. Search for the references you want
  2. Select the references
  3. From the 'Selected: Choose an action' drop down menu select Download citation and click on Go
  4. Select EndNote Direct Export from the 'Choose a format' drop down menu .
  5. Select Citation and Abstract
  6. Select Download file
  7. Click on Go
  8. Internet Explorer users click on Open
  9. Firefox users click on OK to Open with...(Endnote or Web Export) - if this doesn't work go to further instructions
  10. Mozilla users with EndNote 9 click on Open it with default application (EndNote Plus)
  11. Choose an EndNote Library and click on Open

informit

 

 

 

 

 
  1. Search for references you want
  2. Mark the records you require - click on the square next to the record number
  3. Click on Save (middle right of screen)
  4. Keep Short Labels
  5. Select Complete Record from the Fields to Save drop down menu
  6. Untick Save Search History
  7. Select EndNote Direct from the Output Format drop down menu
  8. Click on Save Records
  9. The EndNote progaram will open automatically.
  10. Choose an EndNote Library and click on Open

ingenta

 

 

 

 
  1. Search for the references you want
  2. Mark the records you require - click on the square next to the record number
  3. Click on update marked list (top or bottom of results
  4. Click on Bookmarking options (right side of screen) and select Marked List
  5. Click on Export options (right side of screen) and select EndNote
  6. Internet Explorer users click on Open
  7. Firefox users click on OK to Open with...(Endnote or Web Export) - if this doesn't work go to further instructions
  8. Mozilla users click on Open it with the default application (risfile)
  9. Choose an EndNote Library and click on Open

jstor

 

 
  1. Search for references you want
  2. Click on Save Citation to save selected citations from the search results.
  3. Click on View Saved Citations (top of search results)
  4. Click on Directly export citations into EndNote, ProCite, or Reference Manager
  5. Internet Explorer users click on Open
  6. Firefox users click on OK to Open with...(Endnote or Web Export) - if this doesn't work go to further instructions
  7. Mozilla users click on Open it with the default application (risfile)
  8. Choose an EndNote Library and click on Open

proquest

 

 

 
  1. Search for the references you want
  2. Mark the records
  3. Click on Export - top of result list
  4. Click on Export Directly to ProCite, EndNote or Reference Manager
  5. Internet Explorer users click on Open
  6. Mozilla users with EndNote 9 click on Open it with default application (EndNote Plus)
  7. Choose an EndNote Library and click on Open

science direct

 

 

 

 
  1. Search for references you want.
  2. Mark selected records from the search results.
  3. Scroll towards the top of the screen and select Export Citations.
  4. Select either Citations, or Citations and Abstracts.
  5. Keep the file format as RIS (for  reference manager, Procite, EndNote).
  6. Select Export.
  7. The EndNote progaram will open automatically.
  8. Choose an EndNote Library and click on Open

web of knowledge
includes Web of Science and Current Contents

 

 

 

  1. Search for references you want.
  2. Use checkboxes to select and mark individual references.
  3. Click ADD TO MARKED LIST
  4. Click on Marked list
  5. At the bottom of the Marked List screen, select EXPORT TO REFERENCE SOFTWARE
  6. The EndNote program will open automatically.
  7. Choose an EndNote Library and click on Open

wiley

 

 

 

 
  1. Search for the references you want
  2. Select the references
  3. Click on Download Selected Citations (bottom of result screen)
  4. Select Format : EndNote
  5. Select Export Type : Abstract and citation
  6. Click on GO
  7. Internet Explorer users click on Open
  8. Firefox users click on OK to Open with...(Endnote or Web Export) - if this doesn't work go to further instructions
  9. Mozilla users with EndNote 9 click on Open it with default application (risfile)
  10. Choose an EndNote Library and click on Open

Mozilla Firefox users will need to follow the instructions below to export references into EndNote if the Open with Web Export Helper (default) does not work :

firefox

Import filters

Where direct export is not available within a database to enable the transfer of references directly into an EndNote library, import records using a filter. EndNote uses filters to read downloaded files of references from database searches, and imports the contents directly into an EndNote library. Filters translate the references into a format that EndNote can recognise.


NOTE: Not all required filters are available from within EndNote. If the filter you require isn't listed, it may be available from an additional list provided by Deakin University Library. Click here for information on saving records and to download and install filters. Accompanying instructions on saving records from the database prior to import have also been provided.

 

The Filter Manager lists the names of all the import filters available. Each filter is unique. It is important to know the name of the database you are searching and the name of the information provider (or supplier of the database so that you can select the specific filter you require. Look for these details when searching the database.

In the example below, you can see the database selected for searching was ERIC and the information provider is CSA Internet database Service.

accessing ERIC via CSA

To view available filters:

filters

To import records using a filter


import

 

Connection files

This feature of EndNote makes it possible to connect to selected library catalogues and databases, and import references directly into a library.

Connection files are best used to access and search the Deakin University Library catalogue and other Australian and international library catalogues. The connection file for the Deakin University Library catalogue is part of the EndNote program.

The only connection file that will work in EndNote 9 on campus through the Deakin network is the Deakin University Catalog but the connection files should work OK from outside the Deakin network e.g home

To connect to the Deakin University Library catalogue

This brings up a window with the heading Search "Library Catalog at Deakin University Library".

connect file

To search the Library catalogue

Select Copy all references to …or Copy xx references to


copy refs

To copy references into a new library

To copy references into an existing library

To connect to other library catalogues

As every library catalogue or online database is different you need a unique connect file for each one. Deakin University Library has created specific connection files for the Library catalogue and many of the Deakin subscription databases. These do not come as part of the EndNote software and must be downloaded and installed separately.

These connection files will not work on campus through the Deakin network with Endnote 9 but should work outside the Deakin network e.g home.

Click here to download and install connection files

Bibliographic Styles

Bibliographic styles control the appearance of references in a bibliography. Although EndNote includes hundreds of styles, different Faculties/Schools of Deakin University will have a preference for only one or two specific styles.

It's important to confirm with your lecturer which style your School uses. However, as a general rule the following styles are preferred:

Which ever style is used, the most important thing is to be consistent and accurate when citing references.

Deakin EndNote styles have been created for APA, Harvard, Oxford and Vancouver. The styles have been modified from University of Queensland styles created by John East.
These styles can only be used with EndNote 9.
Click on the links and save the styles in C:\Program Files\EndNote 9\Styles
deakinu-APA-2007
deakinu-harvard-2007
deakinu-Oxford-2007
deakinu-vancouver-2007
When you have saved the styles go to EndNote and select the style from the Style Manager (see below)

To see available styles

Or

styles

To preview the style of your reference

Modifying styles

Although EndNote provides a wide range of styles, it's likely that at some point you will need to modify a style, or even create a new one. It's easier to modify an existing style than to start from scratch and create one yourself. The version of Harvard (author–date) that's provided with EndNote will require some minor modifications.

To modify a style

Look for the bibliography template panel where the basic layout for references formatted by the style is located. You can edit these reference types, or create the basic layout for a new reference type.

edit style

To edit a reference type by changing or inserting fields into the template

To insert a field into the reference template

To insert punctuation or other text into the template

To modify formatting, including use of italics or bold

To modify a style to use the abbreviations in a Journals term list:

To specify the number of names that appear in a formatted citation

To differentiate between multiple publications published in the same year by an author

Modifying reference types

The Reference Types table displays all available reference types and the fields that each reference type contains. You can add, remove, or rename fields, or add a completely new reference type. You may need to modify an existing reference type to accommodate new sources of information, such as Internet based material, or journal articles taken from online journal databases.

To modify a reference type

To add a new field to a reference type

Choose the reference type to edit. Scroll down the page. There are 7 fields in each reference type (Custom 1 through 7) that are provided specifically for customisation. Additional fields cannot be added to the table, but you may modify existing fields that you do not intend to use. In the following example you will see that the Journal Article reference type has been modified to include the additional field of Quotes to add quotes from the specific article.

modify ref

NOTE: To ensure that the additional customised fields appear in your bibliography, you will need to modify the bibliography template. Please see the section on Bibliographic Styles for detailed instructions on how to modify the bibliography template.

To add a new reference type

Two reference types ("Unused 2", and "Unused 3") are provided specifically for customisation.These can be used at any stage to set up a completely new reference type.

Managing your library

Searching for references

An important feature of EndNote is its ability to search for specific references, including keywords or personal reminders, that you have previously entered.

To search your library

  1. From the References menu, select Search References
  2. Select the field to search by from the drop down list
  3. If required, select the conditional statement, Contains, Is, Greater than etc;
  4. Enter your search term
  5. Click on Search to find a list of references containing your search terms.

search library

From the References menu, select Show All to display all references again.

Sorting references


EndNote automatically sorts the references listed in the library window by the

However, the Sort Library command enables you to sort all references showing in the library window for exporting, printing, copying, or just browsing.

To sort your library

  1. Select author or title or year from the open library toolbar to change the order of references.

Or

  1. From the References menu, select Sort References
  2. From the Sort Options window, select the field names you wish to sort by

sort library

 

Term lists

Use term lists to store keywords, authors or journal titles. These are created automatically as you enter data. You can also create lists manually prior to entering the data. This helps to ensure consistency and accuracy of references. Term lists are useful for project work in order to speed up the input of data.

To manually add a term to the list

  1. From the Tools menu, select Open Term Lists
  2. Select the list required.
  3. From the Term Lists window, select New Term
  4. Enter your term
  5. Select Save Term if entering more than term.
  6. Select OK after entering one term, or when all terms have been entered.

Term Lists

Journal term lists are very important for users of any style eg. Vancouver that requires abbreviated journal titles. This is especially important for health sciences and science generally. ,Journal term lists provide the full title of a journal and up to 3 different abbreviations eg. American Journal of Law and Medicine has the abbreviations Am. J. Law Med, Am J Law Med, American Journal of Law & Medicine

Medical, Chemistry and Humanities journal term lists come as part of EndNote.

If you have more than one Library you will need to activate the lists for each separate Library.

To activate journal term lists

1. From the Tools menu, select Open Term Lists
3. Click on Journals Term Lists
4. Click on the Lists tab
5. Click on Import List..

importing term lists


6. Click on the folder Term Lists and click Open
7. Choose a list eg. click on Humanities click on Open and all the journals will automatically be saved into your EndNote.

opening term lists folder

 

Medical, Bioscience, Chemistry and Ancient History and Classics journal term lists can be downloaded from University of Queensland. These will need to be saved into the Term Lists folder in EndNote and then activated as above. If a journal is not included in any of the journal term lists it can be added manually.

To manually add a journal to the list


1. From the Tools menu, select Open Term Lists
2. Click on Journal Term List
3. Click on New Term..
4. Enter the full journal title then up to 3 abbreviations
5. Click on OK

adding a new journal name to the term listsnew journal term

Merging libraries


At times you may want to merge copies of a single library, or merge two libraries into one. The easiest way to do this is to import one of the libraries into the other, discarding duplicates in the process. This will create a merged library.

To merge libraries

Printing

You can create a separate bibliography or reference list by moving the references from your library to a Word document (see the section on Using EndNote With Microsoft Word), or by selecting references within the library and printing.

To print from a library

EndNote and Microsoft Word


Cite While You Write

References can be inserted into a Word document and bibliographies created using EndNote. "Cite while you Write" commands for inserting references and formatting bibliographies are automatically included within Microsoft Word after EndNote has been installed.

The "Cite while you Write" commands (displayed as icons) and their actions are listed below

EndNote General Toolbar image Find citation(s) – type in criteria to find an existing citation from current library
Go To EndNote – opens/switches to the EndNote program
Format bibliography – select from previously selected bibliography output styles
Insert Selected Citation(s) – inserts citation(s) that are currently selected in your EndNote library
Edit Citation(s) – enables selected citations to be added, removed, or edited
Insert Note – a note can be added as a citation (only with numbered citation output styles)
Edit Library References – opens up the EndNote library reference ready for editing
Un format Citations – removes Bibliography
Remove Field Codes – creates a new copy of your document with field codes unmarked
Export traveling library -  copy all of the references used in your document to a library.
Find figures - insert a graphic or file from the Image field of a reference into your document
Generate a figures list -  creates a list of inserted figures.
Cite While You Write Preferences – opens up the preferences dialogue box
Help – displays EndNote help window

You also have the option of placing EndNote icons into your Microsoft Word toolbar to perform the actions listed above instead of using the drop down menus.

To display these icons in the toolbar

or

If the EndNote icons are still not appearing check under Tools, Templates and Add-ins and select the 2 EndNote files (if they appear)

If the EndNote icons do not appear anywhere in Word you will need to download the 2 add in files from EndNote - instructions are given on the following web page - http://www.endnote.com/support/faqs/CWYW/faq1.asp

Inserting references into Word documents

Enter references either as you go, or after you have finished typing your document.

To enter a reference

OR

EndNote instantly formats your citations and creates a bibliography as you go, according to the selected style.

There may be situations where you would prefer to format the bibliography when the document has been completed (e.g. with a long document created as multiple files). In these circumstances you can turn off, or disable, the instant formatting feature of EndNote.

To disable instant formatting


Disable Instant Formatting

 

To re-enable this function follow the above instructions and click on Enable and OK

Enable Instant Formatting

 

 

NOTE: When Instant Formatting is enabled or turned on, each time you insert a citation it is automatically formatted and the bibliography is updated.

When Instant Formatting is disabled or turned off, a temporary citation displays. It generally includes the first author’s last name, the year of publication, and the record number for that reference: {Brown, 2004#7}. The curly brackets indicate a temporary citation.

 

Editing citations

Once inserted citations can be edited at any time e.g. add page numbers, remove the year, remove the author. To ensure that your changes are retained in Word, always use the Edit Citations Edit Citations imagefunction.

To include page numbers in a formatted citation

including page numbers

To include page numbers in an unformatted or temporary citation

Changing bibliographic styles

EndNote instantly formats your citations and creates a bibliography as you go, according to the selected style. Styles can be changed, either prior to inserting citations or during the process.

See bibliographic styles for more information about working with styles.

To change styles when inserting citations

Training, support and useful links

Ask for help Via email or via an online form
In Person  Speak to the liaison librarian for your School or Faculty. 
Phone    Melbourne (03) 9244 6200
Geelong (03) 5227 1200
Warrnambool (03) 5563 3200 


Training in EndNote for Windows

EndNote is suitable for postgraduates and researchers. On campus group training courses for the Windows version of EndNote are offered at each campus library on a regular basis. Online training using eLive real-time conferencing software is also available. Specific dates and times are set in response to researcher demand. Individual training is also available upon request. For further information, or to register your interest, please contact your liaison librarian. The training program covers entering data, bibliographic styles, managing libraries, EndNote and MS Word.

Please note that the Library is unable to provide support or training in EndNote for Macintosh. EndNote Interest E-mail List can assist by providing a forum to ask questions, make suggestions, and get advice on any EndNote related topic.

The University's Human Resources and Services Division (HRSD) also offers EndNote training in conjunction with the Library. These sessions are available for staff and higher degree students. A list of instructor led courses are available from the HR website.


Support material

EndNote manuals are available for loan from the Library. There is no printed EndNote 9 Manual held in the Library collection but it does come as part of the program when it is installed on your computer. Further information about EndNote, and links to helpful tutorials and guides can be found at the following sites:

Connect files and import filters

General guides

Tutorials

FAQs

Deakin FAQs

When I open EndNote, I’m prompted for a “Sock Cap Username Password/Authentication”. What does this mean, and what username and password should I input?

Some internet applications are designed to connect directly to servers outside the Deakin network. If you're on campus and using a networked computer, to allow EndNote to reach the internet to connect to library catalogues and journal databases, you may require SOCKS client software for your computer. The SOCKS client provides a "bridge". While SOCKS is running your application can reach the internet, when SOCKS is not running, the "bridge" is down and your application is confined within the Deakin network. If you're connecting from outside the Deakin network via an ISP, you probably don't require a SOCKS client.

Software can be downloaded from the ITSD software library

After opening EndNote, input your Deakin username and password in the Socks Cap authentication window. NOTE: If the authentication window doesn't’t display automatically when EndNote opens make sure the Socks configuration is correct.

I have a problem with output styles in EndNote. How do I modify the style to show the URL or date viewed for an electronic source?

The best way to tackle this is by adjusting or modifying the reference type. It’s possible to add, remove, or rename fields in any reference type. If required, you can also add a completely new reference type. Instructions on Modifying Reference Types are included in this guide.

I can't remember how to add page numbers into EndNote citations within my Word document. Can I just type the page number directly?

Although you can edit citations once inserted in your Word document by simply typing in page numbers, this isn't the recommended method. If you do this you run the risk of Word forgetting these changes when the document is re-opened at a later date. Follow the instructions in Editing Citations for the recommended method.

Can you tell me what the difference is between the 'general' and the 'Deakin only' connect files?

In line with publishers' licences which restrict access to journal databases to Deakin staff and students only, we have created Deakin specific connect files. These are replicas of the general files but with additional database password information included. Download and use the “Deakin Only” files by preference.

One of my references includes an author with a German surname. Can EndNote cope with special characters?

Yes, EndNote references can include special characters, including characters with diacritics.Full details of how to enter special characters can be found in the EndNote Help files. Look for the entry on diacritical marks.

Can I insert my whole Library into Word in one go to create a bibliography?

The answer to this depends on how many references you have in your library. Inserting group references is limited to 50. If your library includes more than that number, you will need to select smaller batches of no more than 50 each time.  In EndNote, hold down the Shift key and drag the mouse down your library to select a continuous range of references (no more than 50). From within Word, insert those selected references and repeat the process un till the entire library has been inserted.

Can I merge or synchronise two copies of a library?

Yes. The EndNote Interest E-mail List provides information on a variety of methods to achieve this. One way is to import one of the libraries into the other, and discard duplicates. This will create a merged library. From the File menu, select Import. Choose your file and select to Discard Duplicates. Click on Import.

I have already created a bibliography using Word. Can I convert this into an EndNote library?

It can be done, but not easily. The fastest way to do it is manually, using a cut and paste method. The Open University Library website provides information from another source, which outlines another way to tackle this. They do warn that it could be time consuming.

 How do I get the EndNote commands to appear in Word ?

EndNote commands appear under the Tools menu in Word. To display the EndNote commands in Word, from the View menu, select Toolbars. Make sure EndNote is ticked. If EndNote doesn't appear as an option, you will need to re run the EndNote set up program. Instructions on how to do this can be found in the EndNote Manual (EndNote.pdf) that accompanies the software. For instructions on how to download the 2 pieces of software required by Word to use EndNote go to the EndNote FAQ web site.

I've inserted a reference into my Word document, but it looks strange. What do the funny brackets and # symbol mean?

When Instant Formatting is turned off, a temporary citation displays. It generally includes the first author’s last name, the year of publication, and the record number for that reference: {Brown, 2004#7}. The curly brackets indicate a temporary citation. To find out more, check the section on formatting a bibliography.

Other FAQs

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