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•  
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  • On-line Stationery Ordering User Guide (185 kb)
  • Online Stationery Ordering Application Form (33 kb)
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Motor vehicle fleet management

Motor vehicle policies and procedures

The University’s motor vehicle fleet is managed by the Supply Group and must be operated in accordance with the University’s Motor Vehicles Operational Policy and procedure.  

All staff using, administering and/or responsible for a University vehicle should make themselves familiar with the responsibilities and conditions incorporated in the motor vehicle policy document.

• Motor Vehicles - Operational Policy (Opens in another window)
• Motor Vehicles - Procedure (Opens in another window)
• Motor Vehicles - Accident Procedure (under development)
• Motor vehicles - Central Pool booking and use procedure (under development)
• Conditions of Use - Assigned Vehicles (under development)
• Conditions of Use - Non-Assigned Vehicles (under development)

Motor Vehicle categories

The University's fleet of vehicles are separated into the following categories:-

• Assigned Vehicles
  University vehicles that are assigned to an individual staff member as part of their terms of employment.   Assigned vehicles must be operated in accordance with the Conditions of Use for Assigned Vehicles.
• Non-Assigned Vehicles
  The University maintains a central pool of vehicles for staff members to use on University business.   Some budget centres maintain departmental vehicles for staff to use on University business.   These vehicles must be opeated in accordance with the Conditions of Use for Non-Assigned Vehicles.
• Commercial Vehicles
  These vehicles are University non-passenger vehicles used soley for commercial purposes.   They are classified as non-assigned vehicles.
• Other Vehicles
  Vehicles that are registered in the name of Deakin University but do not fall into one of the above categories e.g. boats, trailers

Fuel card

Every University vehicle is provided with a fuel card.   The University currently has a contract with Shell Company of Australia for the provision of fuel cards.   Vehicles must be refuelled at a Shell service centres.   The cost of the fuel/oil is automatically debited to Deakin University and charged to the relevant budget centre by journal download.   Odometer readings must be given when presenting the fuel card for payment.

eTags

Most University vehicles are provided with eTags.   When using a toll road, the eTag will beep each time the vehicle passes a sensor.   Charges are automatically recorded and debited to the University’s Citylink account.   Individual vehicle charges are journalled to budget centres on a monthly basis.   If the eTag does not beep when the vehicle passes a sensor, please contact the Fleet Management area immediately.