Event and visit management manual
The Event and Visit Management Manual is a resource designed to assist Faculties, Divisions and other University entities to self manage and effectively deliver events.
You can download the full Event and Visit Management Manual (2 MB) or make a selection from the bulleted lists below based on your areas of interest.
All files are in PDF. You can download a copy of Acrobat Reader to view these files.
Event and Visit Management Manual by section
- Table of contents (39 KB)
- Section 1 - Introduction (910 KB)
- Section 2 - Liaising with the Vice-Chancellor's office in relation to a visit or event (893 KB)
- Section 3 - Liaising with the Chancellor's office in relation to a visit or event (891 KB)
- Section 4 - Managing high-level visitors
(922 KB) - Section 5 - Managing events at Deakin (897 KB)
- Section 6 - Planning an event (927 KB)
- Section 7 - Inviting speakers (925 KB)
- Section 8 - Developing an order of proceedings (901 KB)
- Section 9 - Developing an event risk assessment and management plan (904 KB)
- Section 10 - The invitation process (2 MB)
- Section 11 - Event logistics (964 KB)
- Section 12 - Event promotion, advertising and media (935 KB)
- Section 13 - Managing the event on the day (908 KB)
- Section 14 - Post-event follow up (913 KB)
- Section 15 - Event evaluation (909 KB)
- Section 16 - (See appendices below)
- Section 17 - Consolidated list of contacts (143 KB)
Appendices
- Event and visitor protocol (The Guide)
- High-level visitor notification and invitation protocol requirements (61 KB)
- High-level visitor/major event notification form (68 KB)
- Speaker request form (66 KB)
- Sample of order of proceedings (67 KB)
- Event management checklist (62 KB)
- Event management risk and control assessment form (66 KB)
- Sample event sign (52 KB)
- Project development form (60 KB)
- Checklist to support web-based promotion of an event/visit (67 KB)
Find Deakin on:
27th July 2010