Deakin Research Grants will contact you in December regarding carry forward of funds for ARC projects.
Please ensure the NHMRC allocation in your NHMRC (53) account is fully expended where possible.
If your grant is not due to finish this year, you can automatically carry forward unspent funds not exceeding 25% of the year’s allocation.
If your grant is not due to finish this year and unspent funds exceed 25% of the year’s allocation, approval must be sought from the NHMRC to carry forward this amount. A written justification and carry forward request form must be completed and provided to Deakin Research - Grants by 1 March in the year following the calendar year in which the unspent funds occurred. The NHMRC has absolute discretion as to whether they approve carry forwards. For large carry forwards, the NHMRC may seek further clarification especially if there is any doubt as to the viability of the research project.
Please send your justification letter to Deakin Research - Grants and we will forward this to the NHMRC. Please note your letter should be addressed to:
National Health and Medical Research Council
Post Award Management
GPO Box 1421
CANBERRA ACT 2601
If your grant is due to finish this year and you require an extension to carry forward funds into an additional year, you must submit a carry forward request on RGMS (CIA must Create New Variation Request) by 4 December. Please notify firstname.lastname@example.org once you have submitted your extension request on RGMS.
The University has policies which determine when unspent funds can be moved from one year to the next. Generally this practice is prohibited but there are some exceptions, refer to the Financial Guidelines. To enquire whether the carry forward of funds is possible for your specific project, contact your Senior Grants Officer who will check whether the funding body will allow a carry forward. If a carry forward is possible you should contact your School Finance Manager or Faculty Business Infrastructure Manager to help you complete and lodge the relevant form.