Deakin CHARGE Card (available for staff only)

The Deakin CHARGE Card allows authorised staff to enjoy business lunches and refreshments at any food outlet on any campus that utilises the Deakin Card payment facility. In addition, you can choose to use your Deakin CHARGE Card at convenience stores on campus to purchase your minor requirements such as tea, coffee and newspapers, thus removing much of the time and effort involved in account keeping. Your Deakin CHARGE Card can also be your payment method for library photocopying.

In other words, instead of completing forms, orders and processing invoices, all you are now required to do is pass over your Deakin CHARGE Card and your payment is complete!!

At the end of each month the nominated officer responsible in your department will receive a detailed statement of charges for that month (including date and time) for reconciliation purposes. What could be simpler?

To obtain your Deakin CHARGE Card, simply fill in an application form and return duly authorised to the Deakin Card Office, B Level, Union Admin Building, Geelong Campus at Waurn Ponds.

Catering CHARGE Card accounts

Payment of function catering or for on campus meals may only be made using one of the following forms of payment:

• Deakin CHARGE Card
• University Corporate Credit Card

A Deakin CHARGE Card or University Corporate Credit Card number must be quoted on the catering booking sheet when catering is requested.

Your Deakin CHARGE Card will be automatically debited to your default ledger account at the end of each month.

If you wish to set up a CHARGE Card account to be used for catering purposes only and do not need a card to swipe at a terminal (ie. you only need to quote the number when making the booking), please let us know on the application form. Your CHARGE Card account will be processed, and you will be issued with a charge card number, but no card.  If no card is issued then the $20 administration fee will be waived.

NB:Charge Cards must only be used for expenses related to University business only
Charge Cards must NOT be used for personal expenses.

Holders of Charge Cards are responsible to inform themselves of the relevant University Policies and Procedures.  Relevant documents include

PROCUREMENT - ENABLING POLICY AND PROCEDURE
Purchasing Operational Policy
Travel Operational Policy
Travel - Procedure
Salaries and Allowances - Operational Policy
Allowances Procedure