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What happens next?

 

Do I automatically receive a room when I apply?

As the demand for accommodation outweighs the rooms available, submitting an application form simply means you will be included in the selection process. It does not guarantee that you will be successful in securing a room.

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How am I selected?


Once you have been offered an academic place at Deakin, we will then consider your application for on-campus accommodation using the following selection criteria:

1) Confidential reference form – please note this is a vital piece of information which enhances your application
2) Geographic location - distance that you live from campus
3) Previous community/leadership involvement
4) Faculty/gender/cultural balance
5) Willingness to participate in residential life
6) Academic success

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When will I be notified?


Please note the ‘offers sent from residences office’ in the key dates section. 

Status of applications will not be discussed over the phone.

If your application is successful, you must confirm your place by completing and returning the Licence Agreement and paying the appropriate fees by the date specified in the key dates section.

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How will I be notified?


If you are successful in obtaining an on-campus accommodation place you will receive:

1) An email notifying you of your offer
2) An offer pack will arrive by mail with your acceptance documents and other information including



If you are unsuccessful in obtaining a place, you will receive:

1) An email notifying you that you have been unsuccessful
2) A letter notifying you that you have been unsuccessful

Please note that if you have applied to the Warrnambool campus, you will only receive hard copies of your acceptance/rejection letter.

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How do I accept my offer?


Once you have received and read your letter of offer and associated documentation you need to:

1) Return the Licence Agreement, signed, dated and witnessed
2) Return the Declaration of Code of Conduct, signed and dated
3) Pay the appropriate 1st instalment, as outlined in your letter of offer (payment can be made on-line or by returning a cheque with your paperwork)
4) Attach two colour passport size photographs, with your name clearly written on the back of the photo

Please return all documents to the address noted on your letter of offer.

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What is the timeframe for accepting my offer?

Completed paperwork from the offer package and payment of Instalment 1 must be received by the residences office by the date listed under ‘confirmation of offer required from student’ section in key dates.

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Can I stay temporarily?

Once you have signed your Licence Agreement, you are legally obligated to honour the agreement until the date specified. 

Most students are offered a Licence Agreement for the full academic year, however agreements for exchange students are usually for six months.

Please be aware that if you vacate before the specified date on your agreement, financial penalties apply.  Further information about revocation of Licence Agreements can be found in the Residences Handbook.

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When can I shift in Semester 1?

  Geelong Campus at Waurn Ponds     Melbourne Campus at Burwood        Warrnambool Campus     
New international students
Friday 20 February, 2009 Friday 20 February , 2009 Friday 20 February, 2009
New exchange/ISEP students
Friday 20 February, 2009 Friday 20 February , 2009 Friday 20 February , 2009
New domestic students
Saturday 28 February , 2009 Sunday 1 March , 2009 Saturday 28 February , 2009
Returning students
Wednesday 4 March , 2009 Wednesday 4 March, 2009 Wednesday 4 March , 2009

If you are arriving outside normal office hours (Monday to Friday) you must contact Deakin International prior to arrival or make alternative arrangements until the next working day.

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Can I defer my accommodation place?


If you defer your course, you also forfeit your accommodation place and will need to reapply for accommodation the following year.

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What if my application is unsuccessful?


Should you be unsuccessful in obtaining a place on residence, all is not lost! Successful applicants are given a deadline date for accepting their offer, 2009. If their acceptance form and payment is not received by this date, the room is returned to the selection pool and reofferred.

You are encouraged to keep in contact with Residences during this time. Vacancies do occur up until the official shift in date (and beyond!) due to applicants accepting offers from other institutions or deferring from their course of study.

It is not unusual for vacancies to exist leading into the intra-semester break at Easter in April so please, let us know if your preference is to live on-campus and we may well be able to accommodate you.

The semester 2 intake occurs in July, 2009. Applications for semester 2 are encouraged by mid May.  If you have already applied at the start of the year, there is no need to reapply, but you will need to contact us and request that your application be "reactivated" for semester 2.

It is also wise to contact the Deakin University Student Association (DUSA) who manage off-campus accommodation. They will be able to assist in securing appropriate accommodation for you off-campus. It is advisable to register your interest with them as soon as you find out you have been unsuccessful in securing on-campus accommodation.

If you would like any additional information about off-campus housing, please contact DUSA

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Licence Agreement


If offered a place in residence you will be required to sign a Licence Agreement.

Please read your Licence Agreement carefully and be aware that you are signing for the full academic year, as the charges have been set on that expectation.

You should note that if you leave prior to the end of your agreed term of residency, you must give a minimum of four weeks notice. As the year-long discount will then no longer apply, you will revert to a casual accommodation rate for the weeks you have been in residence.

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