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General exam information

What to bring to an exam?

  • Deakin Student ID Card. Students must present their Deakin Card (student ID card) at every examination that they sit. In exceptional circumstances, other forms of photographic identification, such as a driver's license, passport or official national identity card may be accepted.
  • Pens, pencils and an eraser (in a clear plastic bag)
  • Hardcopy written reference materials are only allowed in open book exams, check unit guides for confirmation.
  • Calculators are only allowed if approved for use in the exam by the Unit Chair, students must check with their Unit Chair.
  • Purses/Wallets and keys are allowed however all bags must be stored in the assigned bag room if bag rooms have been provided.
  • Limited items of food or drink will be allowed into the examination venue at the discretion of the Chief Supervisor. Items of food or drink that may reasonably be expected to cause disruption or inconvenience to other students are not permitted in the examination room.

For full details of exam conditions please refer to the Instructions to Exam Candidates.

Materials which can be brought into an exam

  • In open book examinations, students may bring in any hardcopy written reference material, including hardcopy dictionaries and textbooks with any annotations. Annotations can include the use of post-it notes or other adhesive markers. Such materials are not permitted in closed book examinations.
  • Students should bring their own writing equipment in a clear non-coloured plastic bag to examinations, e.g. pens, pencils (2B pencils are recommended) and erasers. These items will not be supplied at the examination.
  • Mobile phones, purses and wallets may be brought into an examination room but must be placed under the student's examination desk throughout the examination. Mobile phones must be switched off. Phone and watch alarms must be de-activated.
  • Calculators and other electronic devices may only be brought into examinations where their use has been specifically authorised by the Unit Chairs. If calculators are permitted, students will be informed of this and it will be indicated and on the cover sheet of the examination paper. Where calculators are authorised, any type of calculator may be used, except devices which are not primarily calculators but which have a calculator function. Calculators will not be supplied at the examination.
  • Where specific materials are required for a particular examination, such as a legal document or a table of data, they will be provided as part of the examination paper.
  • It is a student's responsibility to ascertain whether an examination is an open book or closed book examination. This information will be published in the Unit Guide and will be specified on the examination paper.

Materials which must not be brought into an exam

Materials prohibited from being brought into examinations include:

  • bags (these may be left in designated area, however students should note that there will not be any security monitoring provided in these areas)
  • pencil cases
  • notes of any kind including those written on rulers, calculators, calculator covers or anywhere else
  • blank paper, note pads, writing paper/pad
  • computers or any other electronic devices, including electronic dictionaries, electronic translators,  watches with a calculator function, laptop computers, electronic scanners, electronic dictionaries, electronic organisers and diaries, pagers, digital pen cameras, digital pens, iPods or iPads, Google Glass, text retrievable devices of any kind.

What happens during the exam?

  • There will be 15 minutes of reading time at the start of all examinations. Students must not commence writing until advised by the supervisor at the conclusion of reading time.
  • At the conclusion of reading time, students must enter their personal details on the Examination Attendance Slip, which will be collected by the supervisor either during or at the end of the examination.
  • During the time allowed for writing, students must number their questions and complete the cover pages of all examination answer books used, the examination question paper as well as multiple choice answer sheets and other examination materials as appropriate.
  • Students may not leave the examination room any earlier than 45 minutes after the beginning of reading time.
  • Supervisors will give a time warning 10 minutes before the end of the examination.
  • Students may not leave the examination room during the final 10 minutes of an examination.
  • At the end of the examination students must remain seated until all examination papers have been collected.
  • The supervisor will then give permission to leave.
  • Students will not be permitted to borrow, lend or exchange any equipment or material during an examination, including via an examination supervisor.
  • Students leaving an examination at any point, must do so quickly and quietly without creating disturbance to any examinations that may still be in progress.
  • Examination question papers and answer booklets must not be removed from the examination room.
  • All examination materials, used and unused materials, scrap papers (blank or annotated) must be left on the examination desk.

Academic Misconduct

  • Under Regulation 04.1(2) - Academic Misconduct it is considered an act of academic misconduct to have, possess, access or use any material or item not allowed under the instructions for that examination, whether or not it is with the intention of using it to gain an advantage.
  • Any unauthorised material detected will be confiscated by the supervisor. Cases of alleged academic misconduct will be referred by the Chief Supervisor to the Chair of the Faculty Committee (FC) and the Manager of Assessments, Division of Student Administration for further action.
  • Where a student is in possession of unauthorised material in the examination room, this may lead to failure in the examination or unit or other more severe penalties as determined by the FC in accordance with Regulation 04.1(2) - Academic Misconduct.
  • Students in examination venues must not communicate with each other in any way.

Exam start times

Morning Afternoon Late Afternoon
9.00 am (9.00*) 1.00 pm (13.00*) 4.30 pm (16.30*)
  • *Times will be displayed in 24 hour clock format on your personal exam timetable in StudentConnect.
  • The times listed on the examination timetable denote commencement of reading time.
  • Misreading your timetable is not grounds for Special Consideration.

Inability to attend examination

Students are advised to contact their Unit Chair or apply for Special Consideration no later than 3 University working days after the completion of their exam. Please note that Special Consideration applications are subject to approval. Holiday, or other non-urgent travel, or misreading the exam timetable are not acceptable in the Special Consideration process.

Arriving late for an examination

Students who arrive late for an exam should report to the supervisor upon arrival.

  • If you arrive within 45 minutes of the start of reading time, you will be allowed to enter the exam room and commence your exam. Extra time is not allowed and you will finish your exam at the scheduled time.
  • If you arrive more than 45 minutes after the start of reading time, you will not be permitted to sit the exam.

Exam seating information

Exam seat numbers are generally only available at your exam venue on the day of your exam.  Students should arrive at the examination venue with sufficient time to check their seat allocation.

Exam seating lists are normally located outside the exam venue close to the venue entrance. All students scheduled for an exam will be assigned a specific seat number and will appear on the seating list.

When arriving at an on-campus exam venue students must locate the exam seating list, look for their unit code and then identify their name and seat number. Each seating list is ordered by unit and all names are listed alphabetically within each unit.  If there are multiple rooms in a venue, instructions on where your seat is located will be positioned next to the seating list.

If your name does not appear on the seating list you should identify yourself to an exam supervisor when entering the exam venue.

Students must sit in the place they have been allocated.

Special assistance required to complete exam

If you have any special needs required to sit your exam (an ongoing health issue or for example a broken arm), contact should be made with the Disability Resource Centre.  They can assist you in identifying any issue and making appropriate arrangements at the start of trimester, or in special/exceptional circumstances by two weeks prior to exams. Students who have been granted an Alternative Assessment Arrangement will be notified in writing of their examination arrangements.

Breastfeeding and pregnancy

New mothers who are breast feeding are asked to make appropriate arrangements for the care of their children while exams are in progress. No special arrangements for breast feeding during exams are normally made, but in some circumstances breaks may be allowed. Queries should be directed to aaa-exam@deakin.edu.au.

Pregnancy is not usually considered grounds for special arrangements during exams. However, in some circumstances it may be possible to accommodate needs. Queries should be directed to aaa-exam@deakin.edu.au. Should a medical condition exist as a result of pregnancy, assistance may be available by registering with the Disability Resource Centre (DRC).

Exam clash - two or more units timetabled at the same time

An examination clash occurs if you have two or more exams scheduled to commence on the same day and with the same start time. Two exams scheduled on the same date but with different start times is not a clash.

If your personal exam timetable on StudentConnect is showing an examination clash please contact assess-on@deakin.edu.au for on-campus students, or ext-exam@deakin.edu.au for off-campus students.

Anonymous marking in examinations

Deakin University operates a procedure of anonymous marking for all centrally organised examinations wherever reasonably practicable. Student names are hidden from the markers in order to ensure that marking is fair and is not influenced by factors other than the standard of work.

Information regarding this can be found within Sections 26-29 of the Assessment Higher Education Courses Procedure.

Car pooling

Car pooling is available on all campuses and may meet your transport needs to and from your exams. See the TravelSmart website for more information.


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