Faculty Human Research Ethics

All research with human participants, or their data require ethical clearance.

Research involving humans includes, but is not limited to:

  • surveys
  • interviews
  • exercises
  • experiments (both psychological and physical)
  • close observation
  • depiction (including photographs and videos)
  • use of identifiable personal records


It is compulsory for all Deakin researchers to demonstrate an understanding of human research ethics by passing the online quiz prior to submitting their first human ethics application to either DUHREC or a Faculty HEAG.

Note if you have already been listed as a researcher on a successful application submitted prior to 2 April 2012, you are exempt from this requirement. External researchers listed on Deakin applications are also exempt from this requirement.

Online training

To get access to online training:

  1. Log into CloudDeakin (if you are not logged in already).
  2. Click on ‘Self-register’.
  3. Select the Office of Research Integrity.
    The site will then appear within the My Sites area of your CloudDeakin homepage.

In person training

Deakin Research Integrity (RI) provides ongoing training sessions regarding the ethics process.

Deakin Research run pre-submission clinics for

  • staff and students new to ethics
  • research supervisors wishing to refresh their knowledge of guidelines and procedures.

You can enroll for these events by registering.

The University Human Ethics website is updated regularly to reflect changes in policy and procedure.

The website includes the one-stop  Human Research Ethics Manual and should be your principal reference.

Low Risk Research Applications

The Faculty HEAG will assess and review applications deemed Low Risk research throughout the year. The Faculty HEAG has no set meeting dates or deadlines.

Low Risk research applications comprise of the following documents:

  • Low Risk Application Form (ensure current version used)
  • Plain Language Statement and Consent Form (use templates provided)
  • Email confirmation for completion of the compulsory online Human Ethics quiz
  • Other documents related to your project including
    • advertisements
    • questionnaires
    • interview questions/schedules
    • flyers.

You must submit applications (signed by all parties) and attachments via email to artsed-ethics@deakin.edu.au.

Notification of Outcomes

  1. You will typically receive the Faculty HEAG recommendations and details of the review by email, within 15 working days after their acknowledgement of your submission.
    Make any necessary amendments to the satisfaction of the Faculty HEAG Committee.
  2. You will receive a formal letter of approval.
    This letter will outline
  • the conditions of approval
  • any further requirements to be completed before the project can commence.

Notification of referral to DUHREC

If you apply for Faculty HEAG review but they assess it as higher than Low Risk you will be notified and requested to submit a completed HREA with supporting documentation to DUHREC for full review.

Higher than Low Risk

If you consider your project is Higher than Low Risk you should:

  1. prepare the online Human Research Ethics Application (HREA) and supplementary documents.
  2. submit directly to DUHREC in time for the next scheduled meeting (NB.all meeting deadlines are strictly 9.00 am)

Deakin Research will notify you the outcome of the full review via email within 3 - 4 weeks of the meeting.

DUHREC meetings and submission details are available at the RI Human Research Ethics website. Links to the HREA and Higher than Low Risk templates are also available via the RI Ethics forms website.

Please note: the National Ethics Application Form (NEAF) has been replaced by the Human Research Ethics Application (HREA). Examples of high-quality HREAs will be provided as they become available. In the meantime the NEAF examples provided may continue to assist first-time applicants understand the type of responses and language expected in a successful ethics application.

Annual/Final Reports and Modifications

Information regarding annual/final reports and modification requests of previously approved projects is available via the RI Ethics forms website.

Deakin Human Ethics Index by subject

Deakin Human Ethics Index by subject

December Deadline

Low Risk Ethics application submissions for the Faculty HEAG to review in December are due by Friday 1st December 2017.

Note that we cannot guarantee approval in 2017.

We will hold any applications we receive after the 1st December for processing until we re-open on the 3rd January 2018.

Faculty Ethics contact

If you have any questions regarding human research ethics, including Low Risk review, submission and reporting, please contact:

Ethics Secretariat
Faculty of Arts and Education

Page custodian: Faculty of Arts & Education
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