Reporting your Research Publications

Elements – Deakin’s system for capturing your research publications.


Automatic collection

Elements harvests researchers’ publications on a weekly basis.

Harvesting involves searching appropriate search terms on external databases.

These databases include:

  • Web of Science
  • Scopus
  • PubMed
  • Repec

Elements then notifies you of any new publications matching your name.

You can then claim your publications – and reject those that are not yours.

If not already attached to the found record, you must attach

  • the full-text document (published Version)
  • and/or supporting evidence

The first author to claim the publication will usually do this.

You will also need to add the following for each claimed publication:

  • FOR (Field of Research) codes
  • SEO (Socio-Economic Objective) code
  • Department or School.

ORCID and Deakin

Configuring your ORCID ID will enhance the ability of Elements to find and match your publications. If your ORCID profile is set up to automatically claim matched records from Scopus, CrossRef or PubMed, or if you included your ORCID ID with your publication manuscript, the publications will be automatically claimed in Elements.

Follow these instructions to connect your ORCID ID and Deakin Elements profile.

Manual deposit

You can manually enter any publications that Elements does not automatically find by

  1. depositing publications to DRO using Elements
  2. publications in a BibTex or Reference Manager format.

Further information

Frequent asked questions

What is the difference between Elements, DRO and Find a Researcher?

All research publications originate in Elements by automatic collection or manual deposit.

Regular data feeds circulate publication information through to the University's institutional repository, DRO.

This circulation follows various administrative and quality checks. Publications are then circulated onto Find a Researcher – the site used to promote and showcase Deakin research.

This graphic outlines the relationship between these three services.

Infograph - difference between Elements, DRO and Find a Researcher

What happens once I have submitted my publication?

  1. The Faculty Research administration and the Deakin Library team will review all publications submitted.
  2. They will publish the record live in DRO once they are satisfied the submission data is accurate.
  3. You will receive a notification email.
  4. Your publication will be discoverable in DRO.
  5. Publications in the HERDC categories will also appear in your Find A Researcher profile.

How do I view my live publications, once submitted?

You are able to view your publications,

Need help?

The Faculty of Arts and Education, and the Research Services team, help with claiming or reporting publications.

We provide this assistance

  • Elements
  • person at your desk
  • email
  • phone.

Email Deakin Research if you have any issues logging into Elements.

Page custodian: Faculty of Arts & Education
Last updated: