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Graduation FAQ

Registering to graduate

What happens once I have registered online to attend a graduation ceremony?

If you select to attend the ceremony you will receive ceremony information approximately 4-6 weeks prior to your ceremony date.

You will not receive an email confirming that you have registered to attend a graduation ceremony, however, you can view your graduation status at any time via StudentConnect. Click the 'view your application status' on the left hand side menu.

Can I defer my graduation to a later round of ceremonies?

Yes, students are welcome to defer their graduation to a later round of ceremonies if this is more suitable. You can defer your graduation by selecting the 'DEFER' option through StudentConnect. You will then receive a new invitation prior to the next round of ceremonies.

Your status will remain as "Eligible to Graduate" until you register to either attend a ceremony or graduate in absentia.

What do I do if I miss the deadline to register to attend a ceremony?

You will not be able to access the registration portal on StudentConnect once the deadline has passed. You will need to contact the Graduations Office to discuss your situation.

How can I change my graduation name?

If you need to change your graduation name you should email a certified copy of your name change documentation to the Graduations Office, together with your student number and date of birth.
Important: Name change documents must be submitted 5 weeks prior to your ceremony date to ensure the correct name is printed on your graduation documents.

What should I do if I require special assistance?

You can indicate your requirements through StudentConnect when you submit your online application to graduate. Alternatively you can advise us of any special requirements by email enquire@deakin.edu.au or call 03 9244 6333.

Transcripts, testamurs and results

Will my specialisation/major be printed on my testamur and academic transcript?

All majors and specialisations will be printed on your academic transcript. Please check this document carefully when it arrives to ensure it is correct. Majors are printed on testamurs however specialisations are not.

When will I receive my testamur (certificate)?

If you choose to attend the ceremony you will receive your testamur on stage. If you are unable to attend the ceremony and choose to graduate inabsentia your testamur will be posted to you 6 weeks after the ceremony. If you defer your ceremony your award will not be conferred and you will be unable to receive your testamur.

Will I still get a copy of my results if I don't graduate?

Yes, students deemed eligible to graduate by their Faculty, who do not graduate will still receive an Academic Transcript posted to their current StudentConnect postal address. Upon receipt of your Academic Transcript please check the details to ensure accuracy including any majors.

How can I correct an error on my academic transcript?

Please notify the Graduations Office if you believe there is an error on your academic transcript. We will liaise with your faculty to amend this for you. If a change is required a new academic transcript will be posted to you.

What happens if I am deemed ineligible to graduate after I have applied to attend a ceremony?

You will be notified by mail if you have applied to graduate but have been deemed not yet eligible by your Faculty. Please contact your Faculty adviser if you have any questions about your graduation status.

Honours

Will my honours level be printed on my academic transcript and testamur?

Your specific honours level (e.g.: First Class, Second Class, Third Class) will be printed on your academic transcript. Your testamur will show that you have completed your award with honours but it will not specify your honours level.

If I am doing Honours next year should I still apply to graduate?

If your honours course is a separate course then you still need to apply to graduate from your current course. It is up to you if you would like to attend the ceremony for both awards.

If you would like to only attend a ceremony then we recommend graduating inabsentia from your current course and then apply to attend the ceremony for your Honours course. This will mean that you will be able to receive your testamur in the mail for your current course.

If your honours is part of your current course then you do not need to apply to graduate. You will be sent a new invitation towards the end of your honours year.

Graduation fees

How much does it cost to graduate?

If you choose to attend the graduation ceremony the graduation charge is $170 (for ceremonies in 2014). This charge includes the hire of your regalia, two guest tickets, ceremony program and light refreshments for you and your guests after the ceremony.

If you choose to graduate in absentia there is no charge and your testamur will be sent to your registered postal address after the ceremony.

Can I receive a refund of my graduation fee if I am unable to attend after I have paid?

A Full refund of the graduation fee will be given if at least 4 weeks notice is given of your inability to attend from date of your graduation ceremony.

A $25.00 administrative fee is payable if notice is given between 2 - 4 weeks from the date of your graduation ceremony.

No refund is available if less than 2 weeks' notice is given from the date of your graduation.

What to wear and academic regalia

What should I wear to a graduation ceremony?

Please wear smart, neat or professional attire as a minimum dress standard. Shorts, jeans, t-shirts, thongs, bare feet or runners are not considered appropriate.

The gown is very heavy so we do recommend that men remove their suit jacket prior to being robed.

Do I need to organise my own regalia?

We will organise regalia for you on the day of your ceremony. We ask you to arrive at the ceremony at the time advised to you by the Graduations office so you can be robed. Staff will be on hand to fit your regalia for you.

Can I purchase my own regalia?

If you wish to purchase your own regalia, this can be ordered through Deakin Merchandise shop. Please allow at least six weeks for delivery. Your graduation fee will be reduced if you purchase your own regalia. If you have purchased your own regalia, please forward a copy of your receipt to the Graduations Office for so you graduation fee can be amended.

Guests, children and tickets

How many guests can I bring?

The $170 graduation fee includes 2 guest tickets. Subject to availability additional guest tickets (in addition to the two included in the graduation charge) may be purchased from clicktix. Additional guest tickets will then be emailed to your nominated email address. You will need to print all guest tickets and bring them to the ceremony. Only guests with a valid ticket will be allowed entry to the graduation ceremony.

Can I bring children to the ceremony?

Yes, the ceremonies are a family friendly event so children are welcome. If children are attending a ceremony, parents are encouraged to bring along quiet activities to keep them entertained as the ceremonies can be a little long and formal. Children over the age of 3 will require their own seat and will require a ticket. Children under the age of 3 do not require a ticket if they will be seated on a parent's lap for the duration of the ceremony.

Ceremony times

How long does the ceremony go for?

This will depend on the number of graduands attending. Generally ceremonies are of approximately 1.5 hours in duration. Graduates are expected to remain for the duration of the ceremony as a courtesy to other graduates and guests.

What time should I arrive for the graduation ceremony?

Graduands need to arrive around 2 hours prior to the start time for registration, gowning and the graduate briefing. Graduands arriving late will not be admitted to the ceremony. Information detailing arrival time will be sent approximately 4-6 weeks prior to your ceremony.

What do I do if I am running late for my ceremony?

Where possible please phone 03 9244 6333 to inform us if you believe you may not be at the venue 30 minutes before your ceremony start time. If you arrive after this time you will not be permitted to take part in the ceremony. However you will be permitted to be robed for photography purposes only.


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