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Enrol for the first time

Congratulations on your offer! This page will step you through the process of enrolling at Deakin for the first time.

Enrolling for the first time can be a very exciting time – but can also be completely nerve-racking!  

We have broken the task into three parts for you.  It is important that you read each part and complete them in order.  They are:

  1. Prepare to enrol
  2. Plan your studies
  3. Enrol online

You must complete all three parts of the enrolment process. If you do not enrol in the time given on your offer email your offer may lapse.

After you enrol you need to complete some tasks to make your time at Deakin flow smoothly.  You will find them on the fourth tab.

If you need help to enrol we have Frequently Asked Questions, videos and guides plus staff to support you through the process.

Deakin Sync Logo

After you have enrolled, log in to DeakinSync, your personalised Deakin portal

1. Prepare to enrol

Computer requirements

Check out the Standards in computing, connectivity and student capability before enrolling.  Not having these may have an effect on your ability to enrol and later study. 

Pop-ups

Ensure your browser has pop-ups enabled.  StudentConnect uses pop-ups to let you know important messages about completing a page. 

Follow the instructions to turn on pop-ups for:

For other browsers you will need to search for instructions online.


Username and Password

Your Deakin username and password are used in lots of Deakin's systems including email, DeakinSync and StudentConnect.  You will need your offer email from Deakin to complete this step.

  • If you've already know your Deakin username and password you can skip this part. 
  • If you haven't activated your Deakin username and password go to www.deakin.edu.au/password/activate to find out how. 

Deferring your offer

If you are thinking of deferring, don't enrol. Have a read about how to defer or discuss your situation with your enrolment officer.  You will need your Deakin username and password to defer.


Get your Tax File Number

If you are an eligible student and you want to request HECS-HELP, FEE-HELP or SA-HELP you need a Tax File Number (TFN). You have one get it ready so you can complete the step when you enrol online.

If you don't have one, now is the time to apply. You can still enrol but you need to remember to go back into StudentConnect to complete the step by census date.  If you don't add your TFN by census date Deakin is obligated to discontinue your enrolment.

2. Plan your studies

Understand Deakin's terminology

Each University has its own terminology.  Some Deakin terms which will help you to enrol:

  • Unit - is a component of study.  In school you may have called these subjects.  
  • Course - is the overall degree, Bachelor of...
  • Credit point - a credit point is the way that Deakin divides up to amount of time dedicated to a unit. Deakin says a full time student studies 3-4 credit points per trimester. Most students will study 4 credit points per trimester if they want to use only trimester 1 and 2 to complete their degree in a timely manner.   
  • Cloud (online) - this refers to a type of study contact where you do not come to face to face classes and but learn with computer/internet based material.
  • Class - this refers to a type of study contact where you do come to face to face learning in a large group.  Traditionally classes have been referred to as lectures.  Generally you do not need to timetable yourself into classes.
  • Seminar - this refers to a type of study mode where you do come to face to face learning in a small group.  You need to timetable yourself into seminars after you have enrolled.

Check the Handbook for unit and course information

The Handbook is the official source of information about studying at Deakin and the best place to search for information about courses and units.

Enter your course code or name and read the record for your course. Click the unit code links to read more about each unit.

Note down your desired units for all trimesters of your first year (trimester 3 is only compulsory for Optometry students):


Consider your course requirements

All courses at Deakin require you to complete a fixed number of credit points. You'll also need to check if there are compulsory core units for your course, or if you need to choose a major sequence (made up of unit sets).

Consider prerequisite units, which must be completed before enrolment in a subsequent unit will be accepted.

If you don't follow the course or unit rules, you risk a rule breach or even having invalid units. 


Seek advice from a faculty course adviser

Whether you are studying at a campus or through the Cloud (online) mode make sure you talk to a faculty course adviser (by phone, email or in person) when planning your enrolment. They will be able to explain rules and requirements to help you plan your course.


Credit for Prior Learning

If you have prior learning and/or experience you wish to have credited to your Deakin degree you need to apply for Credit for Prior Learning.  This will impact on what units you can study in so it is important to do this early.

3. Enrol online

Make sure you enrol online before the date given in your offer email or you may lose your place.  You also need to ensure you finalise your class selection before the last day to add units or you will not able to add the unit.

1. Log in to StudentConnect, you will need the username and password you created at Part 1.

2. Check the details are correct on your personal details summary.

3. If you applied for Credit for Prior Learning, check if this has been processed in the left hand menu.


Make sure you are enrolling in the right course

4. Click 'Enrol in unit/course' in the left hand menu. Click on your course to continue.

  • Two or more courses?  You have been offered or enrolled in more than one course. Enrol in the course you wish to study only.  You may need to discontinue the other course after you enrol in this one (unless you are waiting to graduate from that course).
  • Two years showing? You are enrolling in the Trimester 3 period so you get the option to enrol in this year and next year.  Enrol in this year first, then next year.

5. Check your course and year that you will be enrolling in is correct.  Read the steps you need to complete to enrol.  To continue click on the hyperlink "Click here" at the bottom of the list.

6. Read through the Terms and Conditions of enrolment at Deakin University. If you need more information read through Rights and Responsibilities.  When you are ready click Accept. 

7. Check your details on the next page, including the campus and mode.

  • Tick the "New Students must tick this and press submit" box. 
  • If you are a cloud (online) student, tick the box. 
  • Press submit. 

8. The page will then display again, but your status will have changed from unconfirm. Press confirm.

  • Enrolled means that Deakin is officially active in your first trimester of enrolment and you have enrolled in units. 
  • Inactive means that Deakin is not officially active in your first trimester of enrolment and/or you have not enrolled in units. You need to enrol in units and wait for the set date to pass for your status to change to enrolled.

Update your details

9. Change or add to your details by clicking Update/Add. You then make the change on another screen, submit it and then return to the address page.  When each section is complete click Continue.

  • Update your preferred name – here you are ensure only your first name (not full name) or preferred name appears in DeakinSync,CloudDeakin and other environments
  • Your postal address – where we send mail
  • Your home address – where you live
  • Personal (non-Deakin) email address
  • Primary Emergency Contact – someone Deakin should contact if an emergency happens, this should be someone within Australia
  • Secondary Emergency Contact 

Statistics about you

10. Complete the Government Statistics.  Read each question carefully.  You need to complete each question except:

  • Question 8 only applies to domestic students. International students skip this question and go on to Question 9.
  • Question 10 only applies to those who are studying a postgraduate degree.  A postgraduate degree is a Graduate Certificate, Graduate Diploma, Master or Doctorate.  Undergraduate students skip this question and go to Question 11.

Commonwealth Assistance Form (eCAF) (Domestic students only)

11. Complete this form by following the arrows and steps to accept a Commonwealth Supported Place regardless of how you wish to pay your fees.  For government information is available about HECS-HELP and FEE-HELP.

  • If you don't have a Tax File Number you can still complete this form, but you will need to go back later to add it.  Failure to provide a TFN by the census date will result in your enrolment being terminated.
  • You can only complete this form once a day.  

SA-HELP (Domestic course students only)

12.  Complete this form by following the arrows and steps to defer your Student Services and Amenities Fee form (SA-HELP).  This is a compulsory fee for domestic students except those studying a higher degree by research.

  • If you don't have a Tax File Number you can still complete this form, but you will need to go back later to add it.  Failure to provide a TFN by the census date will result in you having to pay upfront.
  • You can only complete this form once a day.  

Unit sets (majors/specialisations)

Complete this step if you need a Unit Set. Unit sets are applicable to only some courses.  For some courses you need to select one to enrol in particular units but your Faculty will have advised this.  For most courses when you first enrol you do not need to select a unit set until later in your degree once you have had time to explore. 

13. To select a unit set you:

a) Click search for a list of unit searches to appear

b) Tick the add box next to the unit set(s) you wish to complete

c) Click add at the bottom of the screen.

d) Confirm you wish to add the unit set(s) by pressing Confirm.  This will then be added to your student record.

14. Continue to the next enrolment step.


Add units

15. Note any units that automatically appear on your record on your enrolment checklist (PDF, 147.6 KB)  as you don't need to add them. Review which units you have left to add manually for each trimester of your first year.  

16. To add units manually:

a) Search for units by adding the unit code in the search box in the lower right hand side of the unit selection table.

b) Identify the right trimester, campus and mode for your unit.  

c) Tick add to the unit you wanted added to your record.

d) Click Add at the bottom of the table.

Repeat for each unit you need to add manually.

17. Check the units in the Unit Selection table against your enrolment checklist (PDF, 147.6 KB) .  Ensure each unconfirmed unit has been ticked.

18. Submit your unit selection by clicking on the submit button on the lower left hand side of the table.

  • If you may get a unit breach you need to read the pop up that appears to know why and how to fix it.  You may need to discuss this pop up with your Faculty Course Adviser.

19. Confirm to verify you wish to enrol in these units.


Proof you are enrolled

20. Note your receipt number. If you don't receive a receipt number:

  • Check you don't still have to confirm or submit your units.
  • Check your Evidence of Enrolment in the left hand menu.  The .pdf file will show you what units you are enrolled in.  If the units are not enrolled then you need to revisit your unit selection.

Your enrolment status may be inactive.  This is because you are not enrolled in the current trimester but a future trimester.  As long as your units are enrolled you are enrolled.  Your enrolment status will become enrolled once we transition to the next trimester.

After you enrol

There's more to studying at Deakin than enrolment! Make sure you've sorted out the other aspects of student life at Deakin.


Get yourself started

To make a successful start at uni, you need to. Visit the Get started website to find out all you need to know about starting at Deakin.


Collect your Student ID card

After you have enrolled, you can collect your Student ID Card.

  • Studying at a Campus: Go to Deakin Central  to have your photo taken and collect your ID
  • Studying through Cloud (online) you can either:
    • if you are close to a campus you are welcome to come to Deakin Central
    • send a photo along with a copy of a form of photo ID (eg. Passport or Drivers Licence) to enquire@deakin.edu.au. Photos should be in Jpeg format, similar to passport with maximum pixel height and width: 1024 x 1024 and maximum file size of 256kb).

Visit the Deakin Card website to find out more about how you can use your ID Card.


Set up your timetable

If you are studying at a campus, set up your timetable for lectures and tutorials through STARon StudentConnect.   You can enter your Trimester 2 preferences from 9am Monday 23 June to 9am Wednesday 2 July 2014.  From 9am Thursday 3 July 2014 you can view your personalised timetable and change any allocations, if available.


If you're studying in a Cloud (online) mode, check your exam locations - as early as you can

If you are a Cloud (online) student, you need to check that you're allocated to an off-campus exam location early in the study period.


Take note of important dates

Note down any important dates relevant for you or your course, including the last day to vary your units, census dates, fee due dates and exam dates for the end of trimester.


Arrange transport and parking

Once you have enrolled, you can access your 2014 Travel Concession form through StudentConnect. If you're eligible, the pre-populated form will be sent to your Deakin email address. It must be printed in colour when lodging your application.

For information on where you can lodge your application and how the concession card can be used please visit the Public Transport Victoria website.

Parking permit

Buy a parking permitif you need one. You can purchase a general triple trimester or trimester parking permit, student resident permit and orange reserved permit from Deakin Central.


Find somewhere to live

If you need to find accommodation, Deakin has housing officers wanting to assist you. Register for off-campus housing or find out about living on campus.


Check or redirect your Deakin email

You need to check your Deakin email regularly – it's one of the main ways we contact you with important information about your course.

Your username, which you set up when you enrolled, is also your Deakin email address.  You must check this email address a few times a week. 

Redirect your email

If you have another email account you prefer to use, you can redirect your Deakin email to another account.


Pay or defer tuition fees

To see what fees you owe, generate an invoice in StudentConnect(see the link under the Fees and Payment heading).  Take note of the due date for any tuition fees and the Student Services and Amenities Fee (if applicable). If you haven't paid your fees by the due date, you may lose your place.

If you are eligible to defer your tuition fees to a HELP loan and if you have completed the Commonwealth Assistance Form indicating that you wish to defer their fees, will have the following status displayed on their invoice.

  • Student status 201 - You are in a Commonwealth Supported Place - you have chosen to defer your fees to HECS HELP.
  • Student status 230 - You are in a Domestic Fee Paying Place - you have chosen to defer your fees to FEE HELP.

Commonwealth Assistance Notice (CAN)

Access your Commonwealth Assistance Notice (CAN) selecting the Commonwealth Assistance Notice (eCAN) link on StudentConnect. CANs at Deakin are only available online.

Your CAN contains information about your enrolment such as:

  • student contribution amounts you have been charged for the units you are enrolled in
  • any upfront payments you have made
  • any HELP assistance you have used for the trimester study period.

An electronic CAN (eCAN) will be made available to you within 28 days of census date for the relevant teaching period.


Check your computer specs and connection

To study with Deakin you need to have access to a computer and the internet. Check the minimum recommended computer standards for effective study.

You will also need to comply with Information Technology Use policies and procedures


Buy books and equipment for your course

Buy any books and equipment you need for your course. The Deakin University Student Association (DUSA) runs bookshops on each campus. You can check the textbook requirements for each unit on the bookshop's Student Booklist. Your faculty may also have given you a list of items you'll need (e.g. uniforms for nursing, lab coats).

Help

We are here to help:

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