| January |
| Committee | Activity | Responsible Officer |
| |
Preparation of Annual Report and Annual Accounts |
Vice-Chancellor and Chief Financial Officer |
| Preparation of the University's Report against Operational Plan for previous year |
Vice-Chancellor |
| Vice-Chancellor receives Performance Review, Evaluation and Planning (PREP) reports from Faculties and Other Areas |
Members of the Senior Executive and Deans |
| Senior Executive Planning Conference |
Preliminary discussion of University, Faculty and Other Area PREP reports and Strategic Plan Report, and final report against the AUQA Implementation Strategy.
Identification of high-level issues to be addressed in the current year.
|
Senior Executive |
| February |
| Committee | Activity | Responsible Officer |
| |
Visits by Vice-Chancellor to Faculties, Institutes and Other Areas to discuss Performance Review, Evaluation and Planning reports and identified areas for improvement. |
Vice-Chancellor, Senior Executive and Deans |
| Senior Executive and Deans Performance, Planning and Review (PPR) meetings. |
Vice-Chancellor, Senior Executive and Deans |
| Academic Board |
Consider the report of the review by the Academic Board of its own performance. |
Chair, Academic Board |
| Receive reports on activities of MIBT, TA FE alliances and agreements. |
Deputy Vice-Chancellor (Academic) |
| Receive reports on exchange partnerships and offshore teaching partnerships. |
Pro Vice-Chancellor (International) |
| Senior Managers' Planning Conference and Planning and Resources Committee Meeting |
Consider planning and resources implications from the:
- Report on University performance against Operational Plan (University PREP report)
- Strategic Plan Report
- Final report against the AUQA Implementation Strategy.
Consider plans for addressing the high-level issues identified for the current year.
Contribute to the development of the University's Strategic Plan, 2008-2012.
|
Vice-Chancellor |
| Consider the Report on Enrolment Plan outcomes from previous year and preliminary indication of current year enrolment and revenue outcomes. |
Pro Vice-Chancellor (Development) |
| Consider possible amendments to current year's Operational Plan and commence planning for next year's Operational Plan. |
Vice-Chancellor |
| Receive reports on activities of MIBT. |
Deputy Vice- Chancellor (Academic) |
| Receive reports on activities of DUELI. |
Pro Vice-Chancellor (International) |
| Finance and Business Affairs Committee |
Approve international student (on and off-campus) tuition fees for next year. |
Vice-Chancellor |
| Council Meeting and Council Planning Conference |
Receive the:
- Report on University performance against Operational Plan (University PREP report)
- Strategic Plan Report
- Final report against the AUQA Implementation Strategy
- Report on Enrolment Plan outcomes from previous year and preliminary indication of current year enrolment and revenue outcomes
- Report on budget outcomes from previous year.
Receive report on high-level issues identified as needing to be addressed in the current year. |
Vice-Chancellor |
| Consider possible amendments to Operational Plan for current year, issued as an Addendum to the Plan. |
Vice-Chancellor |
| Consider and contribute to the development of the University's Strategic Plan, 2008-2012. |
Vice-Chancellor |
| March |
| Committee | Activity | Responsible Officer |
| Audit and Risk Committee |
Consider the University's annual audited financial statements from previous year for accuracy and compliance with appropriate standards, and, if appropriate, recommend to Council that they be signed for inclusion in the University's Annual Report. |
Chief Financial Officer |
| Consider a management report from the office of the Victorian Auditor- General in relation to the University's annual financial statements from previous year. |
Chief Financial Officer |
| Academic Board |
Consider recommendations regarding the approval of all new undergraduate courses proposed for introduction in the next year for inclusion in the VTAC Guide. |
Chair, Academic Board |
| Planning and Resources Committee |
Consider the enrolment planning parameters for the Enrolment Plan for the next three years. |
Pro Vice-Chancellor (Development) |
| |
Receive report on student evaluation of teaching and units from trimester 2, previous year. |
Pro Vice-Chancellor (Development) |
| Consider the Report on Budget outcomes from previous year |
Chief Financial Officer |
| Council |
Approve the University's Annual Report for the previous year. |
Vice-Chancellor |
| April |
| Committee | Activity | Responsible Officer |
| |
Call for capital bids and bids for strategic initiative funding |
Chief Financial Officer |
| Meetings with Deans to provide input on load to the planning and budgeting processes. |
Pro Vice-Chancellor (Development) |
| Development of the Enrolment Plan for the next triennium commences. |
Pro Vice-Chancellor (Development) |
| Council |
Receive internal financial statement for previous year and reports of performance against business plans from University controlled commercial entities. |
Vice-Chancellor |
| Receive the annual report from the Institute of Koorie Education from the previous year. |
Vice-Chancellor |
| Planning and Resources Committee |
Consider any necessary funding adjustments in light of performance against Enrolment Plan targets. |
Pro Vice-Chancellor (Development) and Chief Financial Officer |
| Consideration of budget parameters for the next year including those for the operating budget and for capital expenditure. |
Chief Financial Officer |
| Consider the University's internal financial statements for the first quarter, including review of Faculty, Institute and Other Area performance against budget. |
Chief Financial Officer |
| End April | Activity | Responsible Officer |
| |
Annual Reports from all Centres/Institutes due. |
Deans and relevant members of the Senior Executive |
| May |
| Committee | Activity | Responsible Officer |
| |
Preparation of Deakin's Institution Assessment Framework submission to the Department of Education, Employment and Workplace Relations (depending on DEEWR deadline). |
Vice-Chancellor |
| Development of Budget for next year and Business Plan for the triennium commences. |
Chief Financial Officer |
| Submission of capital bids due. |
Senior Executive and Deans |
| Academic Board |
Consider the outcomes of the review of Faculty annual course review reports. |
Chair, Academic Board |
| |
Consider recommendations for changes to Faculty domestic student selection rules and changes to middle band statements for inclusion in the relevant VTAC publications. |
Chair, Academic Board |
| Consider an annual compliance report from Faculties hosting VET courses. |
Chair, Academic Board |
| Finance and Business Affairs Committee |
Consider the budget parameters including those for the operating budget and for capital expenditure for next year. Recommend allocations for operating budget and capital expenditure for next year. |
Chief Financial Officer |
| Approve domestic fee-paying student tuition fees for next year. |
Vice-Chancellor |
| Receive the DUSA financial statements for previous year. |
Deputy Vice- Chancellor (Academic) |
| Planning and Resources Committee |
Consider draft of University Operational Plan for next year. |
Vice-Chancellor |
| Recommend Commonwealth Supported student contribution rates. |
Pro Vice-Chancellor (Development) |
| Receive report on student evaluation of teaching and units from trimester 3. |
Pro Vice-Chancellor (Development) |
| Consider the Indigenous Education Statement prepared as part of Deakin's Institution Assessment Framework submission (depending on DEEWR deadline). |
Director, Institute of Koorie Education |
| End May | Activity | Responsible Officer |
| |
Finalise annual iteration of the Functional Areas Plans. |
Relevant members of the Senior Executive |
| June |
| Committee | Activity | Responsible Officer |
| Academic Board |
Consider Faculties' responses to the outcome of the student evaluation of teaching and units for trimester 2, previous year. |
Chair, Academic Board |
Consider reports on the:
- annual review of research training from each Faculty
- annual survey of higher degree by research students
- outcomes of the most recent PREQ
|
Chair, Academic Board |
| Receive a report regarding the administration of Faculty admission and selection rules in the selection of international fee-paying students for trimester 1. |
Chair, Academic Board |
| Consider annual reports from each Faculty Centre. |
Chair, Academic Board |
| Council |
Determine the budget parameters for next year including those for the operating budget and for capital expenditure. |
Vice-Chancellor |
| Consider draft University Operational Plan for next year. |
Vice-Chancellor |
| Receive the University's internal financial statements for the most recent period and reports of performance against business plans from University controlled commercial entities. |
Vice-Chancellor |
| Receive a report on University compliance. |
Vice-Chancellor |
| Receive a summary of the University's fees and charges policy for next year. |
Vice-Chancellor |
| Planning and Resources Committee |
Consider Deakin's Institution Assessment Framework submission to the Department of Education, Employment and Workplace Relations (depending on DEEWR deadline). |
Vice-Chancellor |
| Consider a report on the status of risk registers including consideration of the University Risk Register. |
Chief Financial Officer |
| End June | Activity | Responsible Officer |
| |
Submission of reports on mid-year performance against current year's operational plans from Faculties, Institutes and Other Areas due. |
Senior Executive and Deans |
| Submission of bids for strategic initiative funding due. |
Senior Executive and Deans |
| July |
| Committee | Activity | Responsible Officer |
| Academic Board |
Consider Faculties' responses to the outcome of the student evaluation of teaching and units for the most recent trimester 3 period. |
Chair, Academic Board |
| Consider recommendations regarding the approval of courses proposed for introduction in the next year for inclusion in the VTAC Bulletin. |
Chair, Academic Board |
| Planning and Resources Committee Performance Review and Planning Conference and meeting |
Consider the University's internal financial statements for the period ended 30 June, including review of Faculty, Institute and Other Area performance against budget. |
Chief Financial Officer |
| Report on mid-year performance of Faculties, Institutes and Other Areas against Operational Plans for current year. |
Senior Executive, Deans |
| Consider the Faculty Staff Plan for next year. |
Deputy Vice- Chancellor (Academic) |
| Consider a mid-year report on performance against the Enrolment Plan and implications for the next Enrolment and Business Plan. |
Pro Vice-Chancellor (Development) |
| Consider a report on the performance against the budget for the Scholarship Fund and a proposal for the following year's Fund. |
Pro Vice-Chancellor (Development) |
| Consider plans and resource implications (operating and capital allocations) for new targets proposed for inclusion in next year's University Operational Plan. |
Vice-Chancellor |
| Determine outcome of bids for strategic initiative funding. |
Vice-Chancellor |
| Audit and Risk Committee |
Consider a report on the status of risk registers, including the University risk register. |
Chief Financial Officer |
| August |
| Committee | Activity | Responsible Officer |
| |
Visits by Vice-Chancellor to Faculties, Institutes and Other Areas to discuss mid-year performance reviews. |
Vice-Chancellor |
| Senior Executive and Deans mid-year PPR reviews. |
Vice-Chancellor |
| Academic Board |
Consider the report on student academic progress from the previous year. |
Chair, Academic Board |
| Receive reports on activities of MIBT. |
Deputy Vice- Chancellor (Academic) |
| Receive reports on activities of DUELI. |
Pro Vice-Chancellor (International) |
| Council |
Consider mid-year report on the University's performance against current year. |
Vice-Chancellor |
| Receive the University's internal financial statements for the most recent period and reports of performance against business plans from University controlled commercial entities. |
Vice-Chancellor |
| Receive a report on performance against the Enrolment Plan targets for the year. |
Vice-Chancellor |
| Consider advice regarding the University's compliance with National Governance Protocols. |
Vice-Chancellor |
| Consider a report of risk assessment associated with commercial ventures. |
Vice-Chancellor |
| Consider a report on the status of risk registers, including the University risk register. |
Vice-Chancellor |
| Planning and Resources Committee |
Receive mid-year reports on activities of MIBT. |
Deputy Vice-Chancellor (Academic) |
| Receive mid-year reports on activities of DUELI. |
Pro Vice-Chancellor (International) |
| Receive reports on the GDS and CEQ outcomes for the most recent year. |
Pro Vice-Chancellor (Development) |
| End August | Activity | Responsible Officer |
| |
Draft Operational Plans from Faculties, Institutes and Other Areas for next year due. |
Senior Executive and Deans |
| September |
| Committee | Activity | Responsible Officer |
| Academic Board |
Consider a report on oversight and management of academic standards in teaching, assessment and research and of the way in which the University facilitates upholding the academic freedom of staff. |
Chair, Academic Board |
| Receive Operational Plan for next year for comment. |
Vice-Chancellor |
| Consider reports on Faculties' compliance in student selection for trimester 2. |
Chair, Academic Board |
| Consider Faculty domestic student admission and selection rules for the next year and international student admission and selection rules for the year x + 2. |
Chair, Academic Board |
| Receive a report regarding the administration of Faculty admission and selection rules in the selection of international fee-paying students for trimester 2. |
Chair, Academic Board |
| Receive report on Exit Surveys of departing Higher Degree by Research candidates. |
Chair, Academic Board |
| Consider recommendations regarding any course revisions or course approvals for trimester 1 next year required to be reported under the Higher Education Support Act. |
Chair, Academic Board |
| Planning and Resources Committee Budget Conference and meeting |
Make final adjustments to Enrolment Plan and Budget for next year and to the Financial Plan for the triennium. |
Pro Vice-Chancellor (Development) and Chief Financial Officer |
| Alignment of approved plans and resource allocations for next year's University, Faculty, Institute and Other Area Operational Plans. |
Senior Executive and Deans |
| Recommend Operational Plan for next year and Budget and Capital Expenditure Program for next year. |
Vice-Chancellor |
| October |
| Committee | Activity | Responsible Officer |
| Academic Board |
Receive Budget and Capital Expenditure Program for next year for comment. |
Vice-Chancellor |
| Council |
Consider report on steps taken to ensure consistency of the University's culture with its mission and core commitments. |
Vice-Chancellor |
| Consider report on steps taken by the University regarding the fulfilment of its obligations to students both as regards academic programs and the general University experience. |
Vice-Chancellor |
| Consider report on implementation of strategies to strengthen links with the wider community. |
Vice-Chancellor |
| Consider report on steps taken to enhance and protect the University's reputation. |
Vice-Chancellor |
| Consider report on oversight and management of academic standards from the Academic Board. |
Chair, Academic Board |
| Receive the University's internal financial statements for the most recent period. |
Vice-Chancellor |
| Finance and Business Affairs Committee |
Recommend Budget and Capital Expenditure Program for next year and Business Plan for the triennium. |
Chief Financial Officer |
| Planning and Resources Committee |
Receive report on student evaluation of teaching and units from trimester 1. |
Pro Vice-Chancellor (Development) |
| Consider a report on the management of the University's assets during the year, including the management of key assets in the event of a disaster. |
Chief Financial Officer |
| Consider the Internal Audit Plan for the next year. |
Vice-Chancellor |
| November |
| Committee | Activity | Responsible Officer |
| Academic Board |
Consider Faculties' responses to the outcome of the student evaluation of teaching and units for trimester 1. |
Chair, Academic Board |
| Audit and Risk Committee |
Approve the Internal Audit Plan for next year. |
Vice-Chancellor |
| Consider a report on the management of the University's assets during the year, including the management of key assets in the event of a disaster. |
Chief Financial Officer |
| Consider a report on the handling of student complaints within the University during the year. |
Pro Vice-Chancellor (Development) |
| Council |
Approve Operational Plan, Budget and Capital Expenditure Program for next year and receive and approve the Business Plan for the triennium. |
Vice-Chancellor, Chief Financial Officer and Chief Operating Officer |
| Planning and Resources Committee |
Receive a report on outcomes against Enrolment Plan targets. |
Pro Vice-Chancellor (Development) |
| Consider the University's internal financial statements for the most recent period including review of Faculty and Other Area performance against budget. |
Chief Financial Officer |
| Recommend international (on and off-campus) tuition fees for the year after next. |
Deputy Vice- Chancellor (Academic) |
| December |
| Committee | Activity | Responsible Officer |
| |
Faculty, Institute and Other Area Operational Plans for next year approved. |
Vice-Chancellor |
| Council |
Consider report on steps taken by the University regarding the fulfilment of its obligations to staff both as regards employment practices and their general development. |
Vice-Chancellor |
| Receive a report on management of University assets for current year. |
Vice-Chancellor |
| Receive the Internal Audit Plan for next year. |
Vice-Chancellor |
| Receive the University's internal financial statements for the most recent period and consider reports of performance against business plans from the University controlled commercial entities. |
Vice-Chancellor |
| Receive a report on the handling of student complaints within the University during the current year. |
Vice-Chancellor |
| Planning and Resources Committee |
Receive report on asset management and utilisation. |
Chief Financial Officer |
| Receive a report setting out the schedule of major capital projects and minor works for the next year. |
Chief Operating Officer |
| Recommend international (on and off-campus) tuition fees and domestic fee-paying tuition fees for 2010. |
Pro Vice-Chancellor (International) and Pro Vice-Chancellor (Development) |
