Living on campus through COVID-19
We are currently accepting applications for Trimester 3 from students who will be required to attend campus during the trimester, as well as from students who feel that they would benefit from living on campus while completing their online learning. While we anticipate a COVIDSafe return to campus by Trimester 1, 2021, if this does not eventuate and/or you have no on-campus learning to attend at Deakin, we will release you from your residential agreement and refund any money paid without penalty.
|Term date||Applications open|
|Trimester 3, 2020||Applications are now open|
|Trimester 1, 2021||Applications are now open|
Who can live on campus?
The way you learn at Deakin has changed, but your need to connect with peers remains constant. So from July 2020 all Deakin students, regardless of study mode (full time, part time and cloud) will be eligible to apply to live on campus.
Completing your online application will take 10 minutes and you’ll need to have your personal and contact details handy. Some of our rooms fall under the National Rental Affordability Scheme (NRAS) so you may be asked to complete an online income declaration as part of your application.
If you're already living on campus and change your enrolment status from full to part time, you must notify the General Manager within two working days of submitting the enrolment variation form to your faculty. In some circumstances, continued residency for students with a part time study load may be approved.
Deakin Residential Services provides independent living environments for young adults studying at Deakin. We do not provide guardianship or specialised services for minors and as such recommend that students under the age of 18 years of age should seek alternate accommodation with suitable providers such as Homestay. In exceptional circumstances, and at the discretion of the General Manager, an application may be accepted for a 17 year old domestic student with additional terms and conditions applied.
The Resident's Handbook contains everything you need to know about living on campus at Deakin.
How application works: 5 easy steps
Choose your campus
Review the room types available at your chosen campus
Choose your lease length
Review the Licence Agreement and Handbook
Click on the ‘Apply Now’ button to register and complete your application
Application hints and tips
The earlier the better! Mark the key dates in your calendar to ensure you don’t miss out.
Apply for multiple campuses
If you're unsure which Deakin campus you'll be studying at, submit a separate application for each campus. Once course offers are made, we’ll match up the correct campus application with your course offer.
Enter your room preferences
All campuses except Warrnambool have multiple room types so enter as many preferences as possible. We can’t offer you a room if you haven’t entered a preference for it!
Review your application carefully
Before completing your application, make sure you review the different room types and rates, and term sessions.
Complete your application in full
Incomplete applications may not be considered so make sure you follow the process all the way to the end. You'll receive an email when your application has been successfully completed.
Use a personal email address
Make sure you register an email address that you'll still be using when offers come out. Avoid using school email addresses, as these typically expire before offers are sent so you could miss out on important information regarding your application.
Keep us in the loop
If you apply and then your circumstances change (it happens!) please log back into the portal and cancel your application.
Accepting your offer
If your application is successful, you'll receive a formal accommodation offer via email. The email will contain instructions on how to accept your offer and will also include your first accommodation invoice. You are required to pay this as part of your acceptance.
Applications are assessed on many factors, including date of application, your enrolment status and home address. For returning students, academic progress and tenancy history may also be considered.
How to pay
Payment options are listed on the bottom of each invoice and include BPAY, web payment, and credit card payments. The preferred payment method is credit card. Please note that we do not accept cash payments.
Residence fees are invoiced by calendar month and are sent one month in advance. After you've moved in, you'll receive an invoice at the beginning of each month. Payment is always due at the end of the month. For example, an invoice sent on 1 March will show fees for the period 1-30 April and payment will be due by 31 March.
Legal responsibilities and DRS policies
Deakin Residential Services Pty Ltd (DRS) is a controlled entity of Deakin University. DRS collects your personal and health information for the primary purpose of assessing your application to live in a residence on Deakin University campus. If your application is successful, your information will be collected and used to administer your residency, for purposes related to your health and welfare and to the security and safety of you and other residents. DRS shares your information with and collects information from Deakin University for these same purposes.
If you are a Deakin College student, DRS will also share information with and collect information from Deakin College. DRS manages the personal and health information it holds, including requests from individuals for access to their personal information, in accordance with the Privacy Act 1988 (Cth). You have a right to request access to and correction of personal information held by DRS by contacting the DRS Privacy Officer at email@example.com.
It's important to understand that when accepting an offer from Deakin Residential Services, you are entering into a legal contract. By accepting the offer you are agreeing to and bound by the terms of the Licence Agreement (PDF, 126.9KB), Residential Tenancy Agreement, Resident’s Handbook (PDF, 2.8MB) and Community Values for the length of your lease.
If you wish to depart prior to the end date on your Agreement, you will need to complete and submit a Notice to Vacate/Notice to Landlord of Rented Premises to the Residences Office (forms are available at the DRS Reception desk). You must pay all residential fees for the balance of the Term until DRS can find a suitable replacement tenant.
Domestic residents that are under 18 will require their parents / legal guardian to be the signatory of the Lease Agreement/Residential Tenancy Agreement and may also be asked to complete a Student Management Agreement.
Deakin Residential Services (DRS) is committed to providing an inclusive, safe and healthy environment for all residents. DRS recognises the importance of assistance animals in supporting persons with a disability in their everyday life and acknowledges that a person with a disability is entitled to be accompanied by a trained assistance animal in places where animals would ordinarily be excluded, including residential accommodation. For more information please refer to our Assistance Animals Policy.
National Rental Affordability Scheme (NRAS)
The NRAS is an Australian Government initiative that offers affordable housing for low income earners. Studio apartments at the Geelong Waurn Ponds, Geelong Waterfront and Warrnambool campuses are managed under the NRAS and will only be leased to residents that meet the mandatory NRAS regulations.
This includes supplying full proof of income to the Deakin Residential Services team. You must provide details of your total gross income earned in the 12 months prior to your lease commencement date. Your income must be between $12,500 and $50,498 and cannot exceed $50,498. Any income generated overseas must also be declared. Sources of income can include:
- scholarships, bursaries or trusts
- savings or regular payments from family or guardians.
All income stated must be yours alone. It cannot include the income of parents or partners. However, if you receive financial assistance from parents, guardians or family members (i.e. for food, rent, clothing, entertainment, living expenses, etc) you must declare this as income received. This includes any contributions or full payment of rent on your behalf.
Under NRAS regulations priority must also be given to Australian citizens. This means international students may not be eligible at some campuses where demand is high.
It is a legal requirement under NRAS regulations that Deakin Residential Services are able to verify gross income of all tenants. Should you receive an offer of accommodation, you will be required to provide evidence of your income. Deakin Residential Services will also collect further demographic information on your arrival.
For more information on NRAS please refer to the Victorian government housing website.
Deakin offers a wide range of scholarships and awards to assist students from many different backgrounds pay for their university experience – including accommodation.
Deferring Your Accommodation Offer
Students continue to have the ability to defer their accommodation offer without penalty.
Change in Circumstances
Whilst everything is more than a little out of the ordinary at the moment, we absolutely anticipate a return to a “new normal” mode of life on campus by T1 2021 for both DRS, and Deakin more broadly. Of course, should this not eventuate and severe Covid-19 restrictions remain, and/or you have no on-campus learning activities to attend at Deakin, we will release you from your residential agreement and refund any money prepaid without penalty.