HDR Financial Assistance and Travel Information

In conjunction with the Graduate Research Academy, the Faculty of Arts and Education is able to support HDR candidates throughout the entire candidature lifecycle.

Travel advice and latest updates

Restrictions on travel continue to change in response to the latest COVID developments across our states. Prior to making any arrangement please review the latest updates here.

It is a candidates responsibility to make sure they are aware of the guidelines relevant to funding being applied for and the current form has been completed.

* Conference and Fieldwork applications MUST be approved by the Faculty prior to funds being committed

* Faculty funding is only available until the date you submit your thesis

* The Faculty reimburse expenses, we do not pay invoices

* Applications for reimbursement MUST be submitted into DeakinUniFi no later than 30 November 2022

Claiming Process and Information

  • Reimbursements are claimed through the University finance system (DeakinUniFi)
  • Access the system using your student login unless you are also a staff member, in which case login with your staff details
  • Claims can only be made in the year the expense is incurred
  • Applications for reimbursement MUST be submitted no later than 30 November 2022.
  • Faculty HDR Financial Reimbursement Procedure
FACULTY APPLICATION FORMS
  • Faculty forms (below) are required for each reimbursement submitted and must be uploaded directly into DeakinUniFi along with tax invoice or receipts. If you cannot provide a tax invoice or receipt you will require a Statutory Declarations. EFTPOS receipts, booking/order confirmations will not be accepted as proof of purchase under any circumstances.
  • Account codes to be used for all reimbursements are on the relevant Faculty form below.
CLAIMABLE ITEMS
  • Funding is available for research related expenses as outlined in the list of claimable items. If items are not listed they are not claimable.
FACULTY FUNDED TRAVEL
  • The Faculty require a minimum 2 weeks to approve all conference and fieldwork application. 
  • All airfares must be booked through the Faculty Research Office. Any travel that is arranged outside of the official University Travel providers will not be reimbursed. For conference attendance travel, a return flight to and from the conference location will be booked by the Faculty.
  • NB: Please ensure bookings are thoroughly checked as once travel and/or accommodation has been booked and ticketed it will be the candidate's responsibility to cover additional costs incurred due to any changes.
SELF FUNDED TRAVEL
  • Only candidates travelling on Deakin related business who are fully self funded (i.e. no Faculty or University funding towards the travel) are allowed to choose their own travel providers. Deakin will still provide free travel insurance that has been specifically tailored to Deakin students and staff. Please complete the online Student Overseas Travel Insurance Request.

General Research Assistance

Eligibility

  • Full-time, off campus HDR candidates are eligible to receive up to $1,200 per calendar year
  • Part-time, off campus HDR candidates are eligible to receive up to $600 per calendar year
  • On campus HDR candidates are not eligible for general assistance

Conditions

General Research Assistance:

  • is only available after successful completion of confirmation
  • will only be accepted up to the point of thesis submission
  • is not available during periods of intermission
  • is only available for the calendar year January to December.  Expenses must be claimed in the year the expenses were incurred and balances do not carry over into the following year.
  • Laptops/computer claims can only be made after successful completion of confirmation and up to 2.5 years of candidature.
General Assistance Application.pdf
Download and save as a new file prior to completing form,
then upload into DeakinUniFi

Conference Assistance

  • Approval by your principal supervisor and Faculty to attend and present at any conference MUST be sought before committing to the conference and requesting reimbursement.
  • Once approved, the Faculty will provide further guidance around travel bookings and seeking reimbursement of the balance of the approved funding.
  • Travel expenses will be deducted from the approved amount and will take priority over any other associated claims. The balance will be reimbursed on production of receipts via Deakin UniFi, post conference.

Please ensure you read the Faculty 2022 Conference Grant Application Information prior to submitting your application for approval.

Faculty Conference Grant Application Information

Domestic Conference Application.pdf
Download and save as a new file prior to completing form,
then forward for approval
International Conference Application.pdf
Download and save as a new file prior to completing form, 
then forward for approval
Virtual Conference Application.pdf
Download and save as a new file prior to completing form, 
then forward for approval

HDR Off Campus Activities COVIDSafe Checklist

Constructing Your Abstract

Fieldwork Assistance

  • Applications MUST be approved by the Faculty prior to any travel being undertaken. You must provide all required documentation listed on the application form. Incomplete applications will not be considered. You should allow up to two weeks for approval.
  • Once approved, the Faculty will provide further guidance around travel bookings and seeking reimbursement of the balance of the approved funding.
  • Travel expenses will be deducted from the approved amount and will take priority over any other associated claims. The balance will be reimbursed on production of receipts via Deakin UniFi, post fieldwork.

Please ensure you read the Faculty 2021 Fieldwork Grant Application Information prior to submitting your application for approval.

Faculty Fieldwork Grant Application Information

Fieldwork Grant Application.pdf 
Download and save as a new file prior to completing form,
then forward for approval
International Fieldwork Grant Application.pdf 
Download and save as a new file prior to completing form,
then forward for approval

Completion Assistance

Completion assistance of up to $1200 is available to cover the cost of editing and proofreading. A list of potential proof readers and copy editors is available online however you can choose your own. Please ensure you discuss the cost with the editor before you commit as the Faculty will reimburse up to $1200 only.

Funding is only available until submission of your thesis and after your NOIS has been lodged.

Completion Assistance Application.pdf
Download and save as a new file prior to completing form,
then upload into DeakinUniFi

Creative Examination Assistance

Deakin Research, the Faculty of Arts and Education and the School of Communication and Creative Arts will reimburse some of the necessary expenses incurred in setting up for your performance/exhibition. This may include, purchase of props, hiring of dancers or musicians and digitisation of the work, when required for assessment. Costs will be reimbursed by Deakin Research, through Deakin UniFi, up to a maximum of $3000, after approval of original paid receipts, by the Faculty and School.


Creative Examination Assistance.pdf
Download and save as a new file prior to completing form,
then forward for approval

If you experience issues using Deakin UniFi please contact deakinunifi@deakin.edu.au

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