Claiming or reporting your research publications

Elements is Deakin's system for capturing research publications and outputs.

Elements harvests your publications from online data sources, including arXiv.org, CrossRef, dblp, ORCiD, PubMed, RePeC, Scopus, SSRN, and Web of Science.

Elements' default search finds works published since 2008, matching any Researcher IDs you have defined in your searching settings, as well as your name and your current affiliation (Deakin).

Elements is designed to reduce the amount of time and effort spent on managing publications across the University. There are a number of actions you can take to automate the processing of your publications, to ensure they are processed as efficiently as possible.

Automatic collection

Researchers are required to:

  • Claim or reject publications in a timely manner
  • Ensure reportable metadata is accurate
  • Upload a published version of their work (if the publication is not findable in SCOPUS, Web of Science)
  • Deposit the Accepted manuscript (also known as the postprint version) for traditional research output.
  • You must also include the relevant FOR (Field of Research) codes/s for each publication under the 'labels' section.

Manual deposit

In addition to finding your publications online, Elements allows new publications to be created manually. This should only be required if:

  • Your publication isn’t being found by Elements’ online search
  • You have recently published and wish to add the publication to your Elements profile straight away (fully published outputs only)
  • You have a Non Traditional Research Output that is not being captured by the main online databases.

Further information available here.

What happens once I have submitted my publication?

  • Faculty administrative staff, in consultation with senior academics in the Faculty as required, will verify whether publications are ERA reportable (A1, B1, C1 & E1) and assign a publication classification (formerly known as a HERDC classification). Your publication will then be accepted, and published to your Deakin staff profile. Please be patient as this is a manual process and may take some time to complete.
  • Library staff will make sure your research is preserved and discoverable via DRO (Deakin Research Online), the University's institutional repository. They will also make your work open access when copyright and licensing agreements allow.

ORCID and Deakin

Configuring your ORCID ID will enhance the ability of Elements to find and match your publications. If your ORCID profile is set up to automatically claim matched records from Scopus, CrossRef or PubMed, or if you included your ORCID ID with your publication manuscript, the publications will be automatically claimed in Elements.

Follow these instructions to connect your ORCID ID and Deakin Elements profile.

Elements resources for users

For more information on how to report your research outputs or how to use Elements please refer to the University Library Publications wiki.

Need help?

Publication related queries email, Faculty Publications Administrator.

Please visit the Faculty Hub Research portfolio – Publications page.

Log in issues email, Deakin Research.

Last updated:
Page custodian: Faculty of Business & Law