HDR Support and Conference Grants

The HDR Support Grant scheme provides assistance to HDR students with expenses relating to the conduct of their HDR research and completion of the thesis for examination.


The HDR Conference Grant scheme provides assistance to HDR students to present their thesis-related research at a recognized conference of national or international significance.

(NOTE: Primary carers are also eligible to apply for the separate Vice Chancellor’s Conference Care Fund for up to $2,000 to cover additional care responsibilities associated with attending a conference. Applications should be submitted at least 4 weeks prior to travel. Faculty HDR funding approval must be received before travel to receive funds. Please see VC Conference Care Support Fund section).

The HDR funded activity must contribute to (in priority order):

  • Successful completion
  • Timely completion (eg. less than 4 years EFT for PhD)
  • Publication output
  • Project management
  • Professional development
  • External networking to develop research and career prospects
  • Development of presentation skills

Eligibility

Currently enrolled HDR students in the Faculty of Business and Law who have completed Confirmation may apply.

HDR candidates who plan to carry out research involving human participants, require ethical clearance from the Deakin University Human Research Ethics Committee (DUHREC) or a Faculty Human Ethics Advisory Group (HEAG) before proceeding. Consistent with this, HDR Support Grant funding for research activities involving human participants will not be released until ethical clearance has been approved and the approval number is quoted in the application.

  • Funding must support research activities that materially contribute to the improvement of the quality the student’s thesis. Where a request is made for conference funding, the Department HDR Director will take into consideration the quality of the conference as well as how well the conference fits with the student’s topic.
  • Students must have attended at least 70% of research seminars hosted by their department and 70% of Seminars organized by the faculty for HDR students. Where extenuating circumstances exist, you can apply to the Faculty HDR Director to have these requirements modified, eg for off campus and part-time students.
  • Where a student is applying for funding to attend an international conference, the student must present their research paper in an internal seminar prior to the conference.
  • Where a students is applying for funding to attend a conference or an external workshop, the activity must be recorded in the students' Individual Learning Plan

Funding

HDR Support Grants will be offered subject to the availability of budget.

HDR students may apply for funding up to a maximum of $8,000 per student. More than one application may be considered, provided that the maximum funding limit has not been reached.

Funds may be granted toward expenses such as:

  • Conference attendance – to present a paper. Reasonable travel, registration, accommodation may be funded. (Please see VC Conference Care Support Fund).
  • Data collection
  • Surveys
  • Specialist software essential to the research and not otherwise available to the student (student licence only)
  • Professional editing and proof reading of papers for submission to journal editors for publication. Sole authored papers should be for submission to journals ranked B and above. Jointly authored papers should be for submission to journals ranked A, and above. Applications for editing funds for jointly authored papers will be considered on a case by case basis. Funding awarded for this purpose is capped at $500. Papers for publication must fit within the plan for completion of the degree, taking into account any further requirements for funding support.
  • Professional editing of the final draft of the thesis prior to submission for examination. Funding awarded for this purpose is capped at $1,000.
  • HDR Publication Scholarships

    Queries: blresearch@deakin.edu.au

    Purpose

    • HDR students may apply to the HDR Support Grant scheme for a publication scholarship, to develop or finalise publications resulting from their HDR research and thesis, following the submission of the thesis for examination.

    Availability of scholarships

    • HDR publication scholarships will be offered on a trial basis during 2016, subject to the availability of budget.
    • There will be a review of operations and outcomes by 30 November 2016.

    Eligibility

    Students who will submit for examination within:

    • 4 years of consumed load for PhD (M900)
    • 2 years of consumed load for MCom and LLM (M800 and M810)

    Funding

    • Students who will complete within 4 years, may apply for funding under the HDR Support Grant scheme up to a maximum of $5,000, less any funding previously awarded.
    • Students who will complete within 3.5 years, may apply for a further $1,000, above the total of $5,000 normally available under the HDR Support Grant scheme.
    • The publication scholarship will be paid as a stipend of up to $500 per week.
    • Publication Scholarships are taxable.

    Application process

    • Students are required to give at least eight weeks notice of their intention to submit a thesis for examination, by creating a new examination in HDR Examinations. (Log on to HDR Examinations to begin an examination.)
    • The notice of intention to submit a thesis for examination must be completed before an application for a HDR Publication Scholarship can be made.
    • Applications may be made using the HDR Support Grant scheme form.
    • Completed applications and supporting documentation are to be submitted by email to: blresearch@deakin.edu.au
    • Applications should be made at least a month prior to, and no later than one week after, submission of the thesis for examination. Due to necessary approvals and administrative arrangements, scholarship payments may take up to a month to take effect. This should be taken into account when planning an application.
    • Payments cannot commence until the thesis has been submitted for examination.
    • The scholarship will cease either on final payment or on the approval of the Academic Board for the examination result.

    Reporting

    • Recipients will be required to report on publication outcomes at the conclusion of the scholarship.

Application Process

Applications must be made using:

Application For HDR Support Grant or

Application For HDR Conference Grant

Evidence for all proposed expenditure items, such as a formal quotation from the supplier, must be provided with the application form, in a single PDF.

The HDR Supervisor and the Department or Deakin Law School Director of HDR must endorse applications

Approval is granted by the Faculty HDR Director or nominee.

Completed applications and supporting documentation are to be submitted by email to Faculty of Business and Law research team.

Allow 10 to 15 business days for processing.

Applications should be made prior to the expense being incurred, in case approval for funding is not granted.

After your funding application has been Approved, if interstate or international travel is a component of your application, you will also be required to complete the Online Travel Request Form.

Reporting

Recipients will be required to report on outcomes, or on presentation and participation in the conference, once expenditure is finalised, before any further applications for funding will be considered.

Please download, complete and return the Report On HDR Support Grant for general research expenses OR the Report on Higher Degree by Research Conference Attendance Grant.

On return from conference leave, candidates will need to complete the Report On HDR Conference Grant and return to Research Services team.

Vice-Chancellor’s Conference Care Support Fund

The fund provides up to $2,000 to assist researchers who would otherwise be unable to attend local or international conferences, workshops or symposia due to carer responsibilities such as full-time care of dependent children up to 12 years of age, an elderly parent, or partner/relative with a disability.

Funding can be used for travel for a carer/family member to accompany the researcher or to pay for additional care costs whilst the carer is attending a conference, workshop or symposia. Funding cannot be used to cover existing care costs or the applicant’s registration or travel costs. The conference attendance of the staff member/student must be funded in the usual manner.

Applications should be submitted at least 4 weeks prior to travel. Faculty HDR funding approval must be received before travel to receive funds.

More details and application form at Vice-Chancellor’s Conference Care Support fund.

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