Current research scholarship holders FAQs

Payment

How do I access my payslips?

To access your fortnightly payslips use your current staff username and password to log into DeakinPeople. Due to single sign on you may have to completely log out of your student account and re-open the internet browser.

DeakinPeople can be accessed by clicking on the 'staff’ text at the top right hand corner of the Deakin homepage and then logging into DeakinSync and clicking on DeakinPeople.

To access the payslips select 'Pay' from the employee home menu and then select 'Payslips'. Please note that once your scholarship ends your staff account will be deactivated. It is recommended that you download all required payslips before your scholarship expires. If you are having issues with accessing your staff account please refer to the IT help website.

How do I update my mailing address or banking details?

If you have changed your mailing address, your details need to be updated on StudentConnect. You will also need to update your DeakinPeople account by selecting 'Personal and Job Details' from the employee home menu and then selecting 'Personal Details'. If you are an international student it has to be done within 7 days as this is a requirement of your student visa.

You should update your banking details via DeakinPeople by selecting 'Pay' from the employee home menu and then selecting 'Bank Accounts'.

Why have my scholarship payments changed or suddenly stopped?

Scholarship payments will automatically stop when:

  • your scholarship reaches the expiry date
  • when you are on intermission
  • two weeks after the submission of your thesis
  • late request/approval of scholarship extension

If your payments unexpectedly stop or change please contact the Graduate Research Academy.

Will I receive a payment summary from the University at the end of the financial year for my research scholarship payments?

Full-time research scholarships holders will not receive a payment summary at the end of each financial year as scholarship payments are non-taxable. Part-time scholarship holders can access their payment summary through DeakinPeople.

Scholarship Expiry

How do I apply to extend my scholarship?

Most doctoral scholarships as outlined in the terms and conditions provide an extension of up to six months where the research has been delayed due to circumstances which are beyond the Awardee's control and relate to the conduct of the research rather than of a personal nature.


To apply for a scholarship extension please submit an Extension of Scholarship online form. Approval of an extension is determined by the Pro Vice-Chancellor, Research Training and Performance Enhancement. Please note that if your scholarship is funded by an external funding body such as DATA61 you will also need to contact them directly for approval of the extension. If you are unsure if your scholarship can be extended please contact the Graduate Research Academy

What happens to my scholarship if I submit my thesis for examination earlier than my scholarship expiry date?

Scholarship payments will be terminated two weeks after the submission date of your thesis.

What should I do when my scholarship expires?

If you need to seek employment to support yourself after your scholarship has ended, you may apply to change full-time to part-time by submitting a Change of Candidature online form. Many students have made the mistake of continuing with full-time enrolment and then discovering too late that they have lost a significant amount of candidature time.

Please note: International students on a student visa can only change to part-time candidature if they are studying off campus. On campus international students must remain full-time.

Scholarship Claims and Employment

Am I allowed to work whilst receiving a scholarship?

Students are permitted to undertake a maximum of six hours per week part-time employment, provided the work does not interfere with the progress of the research degree program and is compliant with their visa conditions.

Approval must be sought for periods of part-time work amounting to more than six hours per week. The Head of Academic Unit must certify that the work does not interfere with the progress of the research and the statement must be lodged with Deakin's Graduate Research Academy.

Can I claim additional paid sick/parental leave from my scholarship and how do I make a claim?

Most scholarship holders are entitled to 10 working days paid sick leave per annum within the tenure of the award. This leave must be approved by your supervisor. It does not need to be reported to the Graduate Research Academy.

Most scholarships also provide additional paid sick leave and parental leave. However, before making a claim you should check if this additional paid leave is included in your scholarship terms and conditions. To make a claim, you must submit an Intermission of Candidature online form. Medical certificates must be uploaded with the application. All intermission applications require approval from your supervisor, Head of Academic Unit and the Pro Vice Chancellor Research Training and Performance Enhancement.

On campus International students: You must have an interview with an International Student Adviser (ISA) to discuss the effect of intermission on your student visa before you start the online form.

How do I claim my relocation reimbursement?

To check if you are eligible or to make a relocation reimbursement claim please contact the Graduate Research Academy.

Candidature Changes

How do I apply to intermit my scholarship?

You can apply for intermission by submitting an Intermission of Candidature online form. Your scholarship payments may be suspended depending on the reason for intermission and scholarship Terms and Conditions. All intermission applications require approval from your supervisor, Head of Academic Unit and the Pro Vice Chancellor Research Training and Performance Enhancement.


On campus International students: You must have an interview with an International Student Adviser (ISA) to discuss the effect of intermission on your student visa before you start the online form.

I am an international student. What happens to my scholarship if I become a permanent resident?

Normally your scholarship will not change, however you still need to immediately notify the Graduate Research Academy of this change in residency status. If Deakin University has paid for your Overseas Health Cover then this this policy will be terminated as per the scholarship terms and conditions.

What happens to my scholarship if I change to part-time or off-campus?

Every change of candidature application and related scholarship is assessed on a case-by-case basis. For further advice on this please contact the Graduate Research Academy.

What happens to my scholarship if I transfer from doctoral to masters by research candidature?

If you are a Research Training Program (RTP) or Deakin University Postgraduate Research (DUPR) scholarship holder and your elapsed candidature time is less than two years, your scholarship will continue until the two-year mark. If your elapsed candidature is already at two years or more, the scholarship will terminate immediately. This is because masters by research scholarships are awarded for a maximum of two years. If your scholarship is not a RTP or DUPR please contact the Graduate Research Academy for advice.

What happens to my scholarship if I transfer from masters by research to doctoral candidature?

If you are a Research Training Program (RTP) or Deakin University Postgraduate Research (DUPR) scholarship holder your scholarship will continue until the three-year mark. This is because doctoral scholarships are awarded for a maximum of three years. If your scholarship is not a RTP or DUPR please contact the Graduate Research Academy for advice.

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