Records awareness
Types of records
Records may include, but are not limited to: a written document, an electronic document, a web page, an email, a spreadsheet, a photograph, a database, a drawing, a plan, a video, an audio recording, a label or anything whatsoever on which is marked any words, figures, letters or symbols which are capable of carrying a definite meaning to anyone.
Why are University records important?
University records:
- Provide a historical record of the University’s operations and activities
- Facilitate sound decision making
- Provide evidence of business transactions and decisions
- Are required to meet legislative and regulatory requirements
- Share information and knowledge with authorised officers of the University
- Provide protection and support in litigation
- Guide future planning
How to determine whether information is a University record
Records are University records if they:
- Authorise or require authorisation for an action
- Contain information that relates to the official business of the work area or the University
- Create a precedent
- Provide advice on behalf of the University
- Involve negotiations on behalf of the University
- Are a business communication between staff of the University, and an external party, or a student
- Relate to University business and are of value to other staff of the University
Find Deakin on:
2nd February 2010