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Quick Task Sheet 1.4

How do I view occupancies by position?

Searching for occupancies by position provides a history of all previous employees in a particular position.

Follow the steps below to use the Employee Selection screen.

1. Type 0260 (View Employee Occupancies) in the Go To (Quick Start) box, and press Enter.
   
   OR
   
   On the Navigator Menu go to Personnel Administration [0200], and then View Employee Occupancies [0260] and open the menu to display the programs.
   
   
2. On the Program Menu, double click on the form FE088 Employee Occupancies Display by Position.
   
   
3. FC171 Position Lookup appears.
   
   
4. Perform a search by Company/Organisation Level: Enter the 21 character Company/Organisation Level.
   
   This is a "look up" field. Simply double click on the blank field and a list of Company/Organisation Level codes is displayed.
   Use the  icon (scroll up) or  icon (scroll down) or the up or down  arrows on your keyboard to arrive at the code you wish to use.
   OR
   
   Enter the 4 digit short Clevel code (eg. 4916) Then click on the Execute Query  icon or press F8.
   A list of positions within that Clevel appears as shown in Figure 1.
   
   
   The list of records indicates all positions associated with the organisation unit, and the current occupants within those positions.
   If there is currently an employee occupying a position, their name appears in the Occupant column.
   
   
   
   Figure 1 – Position Lookup
   
   
   
5. Double click on the Position No. of the record you wish to look at.
   
   
6. FE088 Employee Occupancy Display by Position appears as shown in Figure 2.

Figure 2 — Employee Occupancy Display By Position

The history of all occupants associated with this position are listed in the relevant occupancy blocks (SUB, CON, HDA)

7. Select Substantive, Concurrent, or HDA and press Tab/Enter.
   
   NB: This is a display function only, and changes cannot be made in these screens.
   
   The cursor is now in the first record of the chosen occupancy type, displaying the employee's Staff ID. Use the up and down arrows on your keyboard to arrive at the Staff ID code you wish to view and press Enter.
   
   
8. FC790 Employee Occupancy Detail Display appears. Single click on the Exit  icon to go back to the previous screen, OR Select the required Occupancy Tab to view details.