STAR (Student Timetable Allocation and Registration) is a personalised timetabling system that allows students in on-campus units to register online for lectures, tutorials, seminars etc.
Prior to the commencement of each teaching period all students enrolled in on-campus units must login to STAR via StudentConnect to register their activities.
STAR does not operate on a "first come - first served" basis. Whether you enter your preferences on the first or last day of preference entry, you have equal chance of getting your preferences.
2014 STAR Dates
|Activity or mode||Trimester 1 2014||Trimester 2 2014||Trimester 2 2014|
|Opens - preference entry mode |
Students enter preferences for scheduled classes.
|Monday 10 February 9am||Monday 23 June 9am||Monday 27 October 9am|
|Closes - preference sort|
Closes to sort preferences and allocate students.
|Monday 17 February 9am||Wednesday 2 July 9am||Friday 31 October 12pm|
|Re-opens - allocation adjustment mode|
Students can view personalised timetable and make adjustments instantaneously.
|Tuesday 18 February 9am||Thursday 3 July 9am||Monday 3 November 9am|
|Trimester begins||Monday 10 March||Monday 14 July||Monday 10 November|
|Last day to add on-campus units||Sunday 23 March||Sunday 27 July||Sunday 23 November|
|Closes for final sort|
A final sort will be run to assign any unallocated students to remaining available timeslots.
|Monday 24 March 9am||Monday 28 July 9am||Monday 24 November 9am|
|Re-opens - read only mode||Monday 24 March 5pm||Monday 28 July 5pm||Monday 24 November 5pm|
How does STAR work?
Once you log in to STAR, your current enrolment details are shown along the left-hand side of the screen. Each subject lists a number of activity groups (lectures, tutorials, practicals, etc...) and each activity group will contain a number of activities.
The different modes STAR may be open in are:
- PREFERENCE ENTRY - Enter preferences for the activities you prefer to attend
- ALLOCATION ADJUSTMENT - Change (or add) your allocation
- READ ONLY - View your current allocation
- OFF - Not available for allocation
You are required to select each activity group in turn and depending on the current mode of the group, either register your preferences or update your allocation.
In this mode you may select what activities you would prefer to attend. The system will not allocate you a seat at this time, instead it will collect all your preferences and those of fellow students and attempt to allocate you to your preferred activities wherever possible.
The preference entry mode is NOT first come first served. Whether you enter your preferences on the first or last day of preference entry, you have equal chance of getting the place you prefer.
When you select an activity group, you will be shown a grid of the available timeslots. To register your preferences, you must place a number between 1 and 10 in the boxes provided in preference order. The number one (1) indicates this is your first preference, two (2) is your second preference and so on. There is a minimum number of preferences you must choose. The number required will be displayed when you select the group.
When deciding on preferences, you should note the popularity percentage for the timeslots. This figure represents the number of students that have chosen this timeslot as their first preference as a percentage of the number of places available. This popularity gives an indication of how likely you are to be allocated to this timeslot.
This figure changes over time. A timeslot that is at 50% one day may be at 200% the next. So, you should review your preference selection as close to the sort date as possible.
If the activity group is labelled as auto allocated, this means that there is only one possible selection and this will be allocated for you.
You may view all your preferences at once by clicking on "My Preferences".
When a group is in Allocation Adjustment mode, you may alter your allocation where changes are instant. When you select an activity group, your current allocation is shown (if any) along with timeslots that still have free places. You may then change your allocation by simply clicking on the free place.
Note: Once you change to a new activity, your old allocation is then made available for another student!
You may view all your allocations in flat or grid format by clicking on "My Timetable".
How do I access STAR?
If you enrol in additional units while Preference Entry mode is open, you will need to login to STAR again and enter preferences for your newly enrolled units. If you enrol in additional units during Allocation Adjustment mode you will need to login to STAR and register based on remaining available timeslots.
If a class has a change of venue, existing preferences or allocations will not be affected.
If a class has a change of time during Preference Entry mode, your preference will become invalid and alternatively look at your next preference.
Any change of time or day will cause you to be de-allocated from your class.
If you perform a course transfer and the units you are transferring to are identical to your original units of study you will not need to register again for your classes.
Sections are used when students are required to attend two or more particular repeating activities. For example, if a student allocates themselves to a section which contains a tutorial and a practical, they will be required to attend both of these activities at the given times. This tutorial and practical are referred to as a section.
Enter a minimum of 10 preferences (if available) by placing the number 1 to 10 in the box to the left of the section name (see example below).
Activities that have the number 1 in the box below the activity name (e.g. LEC, TUT) indicate that this is the only option available for that section. You will be automatically allocated to all classes within a section that have the number 1.
Sometimes a section may also contain activities where there is a choice of times. If this is the case the boxes below the activity name (e.g. LEC, TUT) will be blank. In addition to putting a preference beside each section you are also required to put in a preference for that particular activity.
In the following example there is a choice of lecture times. You must put a number 1 and 2 indicating your preferred lecture time.
Login to STAR and select the 'My Timetable' icon from the top of the screen.
Your personal timetable will automatically be displayed in grid format. To view your timetable in a list format click on 'list' icon. (Note: If you are not happy with your assigned allocation or have not been allocated to a class, you may vary your timeslot from the available options.)
To change your allocation click on the relevant class in the left hand side menu to view the list of all available classes.
Classes that have places available will have a 'Star' icon beside them.
Click on the 'Star' icon to select the class you would like to attend. (Note: You will be asked if you are sure you want to change your allocation. Select Yes if correct, or No to cancel. A confirmation message will appear indicating your change was successful.
After logging into STAR, a list of your enrolled units will be displayed.
Click on a unit to display the associated classes. Select the first class from the list and key in your preferences for the timeslots available. You must enter at least four preferences (if available) (refer to #1 in image below). For sectioned units, you will not be able to use the tablet or mobile view. You will need to log on via PC. Classes where there is only one option available will be automatically allocated. These classes will display '(Auto Allocated)' beside them.
Once you have entered your preferences, click on the 'Submit Preferences' button. A confirmation message will appear to indicate acceptance of your preferences.
Repeat this process for all classes in each of your enrolled units.
Once all preferences have been entered click on the 'My Preferences' link to view a summary of your preference selections.
Note: Preferences can be changed at any stage while the Preference Entry window is open.
You can view your timetable under the 'My Timetable' link directly after the sort is completed and Allocation Adjustment opens. Check the STAR timeline to view when Allocation Adjustment opens for the current trimester.
At the close of Allocation Adjustment mode a forced sort will be run to assign any unallocated students to remaining available timeslots.
STAR will only display units that have scheduled classes. Units that are offered in the off campus mode or are offered online will not be visible on STAR as you are not required to attend classes.
An automatically generated email will be sent to all affected students if:
- there is a change in activity start time
- there is a change of day or
- the class has been cancelled.