Examinations hard copy FAQ

Examiners need to be nominated using the Nomination of Examiners form which can be found on the Forms and Guidelines page. Your candidate will require your signature to submit their notice of intention to submit their thesis, if you have not already commenced contacting potential examiners, this is your prompt to do so.

Four.

You need to have nominated suitable examiners before the thesis is lodged for examination.  Any delay to the nomination impacts directly on the candidate. You should commence the nomination process well in advance of the anticipated date of thesis submission.

1.  Examiners must:

• have experience as examiners of higher degrees by research
• be currently active in the field
• be impartial with no conflict of interest
• have a qualification at least equivalent to the degree being examined.

2.  Examiners must not:

• be a current staff member of Deakin University
• have been a staff member or graduate in the past five years
• have had close associations with the candidate or the candidature
• be a staff member of an institution at which any of the candidate's external/research supervisors are based, or at which the candidate has spent part or all of their candidature.

3.  Nominations:

• are the responsibility of the supervisor and not the candidate
• must be provided before the thesis is submitted
• a minimum of four names must be provided
• at least two nominees must be from outside Australia - in rare cases where this may not be possible, an explanation must be provided in writing
• a current street address and phone number for courier delivery must be provided, as well as an email address.
• if four experienced examiners at the required level cannot be found, it is possible to nominate up to one examiner without experience of examining at the level of the degree being sought. Such examiners are required to outline their qualifications and previous examination and supervision experience, and may only examine up to the  level of the highest degree they have been awarded.

Supervisors must:

• informally contact nominees before nominating them for approval
• advise nominees they may not be formally selected by the Committee
• advise nominees that Deakin uses an online thesis examination system and that they will be given access to a PDF copy of the thesis
• advise nominees that reports are to be sent only via the online examination system no more than six weeks from the date of receipt of the thesis (late reports may miss out on being used in the determination of the result)
• check that nominees are still available if the thesis is delayed
• ensure that all details on the nomination form are competed - incomplete nominations will not be accepted and will delay the examination.

It is the responsibility of the principal supervisor to contact potential examiners and that of the Head of School to formally endorse the nomination.

However, candidates should be encouraged to discuss potential examiners with their supervisor(s).

Students can submit their thesis 8 weeks after submitting their notice of intention to submit thesis for examination form. It is preferable that the nomination of examiners form has been submitted to the Examinations Officer HDR prior to submission of the thesis but it is not a requirement, however any delay to the nomination process impacts directly on the candidate.