Administrative divisions

Governance Unit

Academic Board induction program


Induction for members of the Academic Board

Elections for professoriate, faculty or student representatives of the Academic Board are conducted annually or bi-annually, depending on the category of membership. Terms of office of elected members of the Board commence on 1 January.

The Academic Board Secretariat will send each new Board member an Academic Board induction pack comprising:

  • a welcome letter from the Chair of the Academic Board
  • Academic Board fact sheet
  • schedule of meeting dates for the Academic Board and its committees
  • current business schedule
  • Academic Board handbook.

New members will receive an invitation to attend an Academic Board induction session. Every alternate year, the induction session will be open to all members of the Academic Board as a refresher opportunity.

The Academic Board induction session will comprise a series of short segments hosted by the officers of the Board and Chairs of standing committees and will reinforce and enhance information contained in the induction pack. Segments will be devoted to:

  • governance at Deakin and the Academic Board's roles and responsibilities
  • the role and responsibilities of members of the Board
  • the specific way in which the Academic Board assures the quality of teaching and research
  • how the work of the Academic Board is carried out
  • the role of committees of the Board
  • the Academic Board information
  • conduct of meetings of the Academic Board.

Induction for the Chair of the Academic Board

Each new Chair of the Academic Board will be invited to attend an induction briefing with the Vice-Chancellor and the Deputy Vice-Chancellors at the beginning of the first year of the Chair’s term of office. The induction briefing will include a sharing of views regarding the Board’s priorities for the year. The Chair of the Academic Board will attend subsequent annual meetings with the Vice-Chancellor and the Deputy Vice-Chancellors for the duration of the term of office of the Chair.

Briefing meetings will be arranged between the new Chair of the Academic Board and the Chairs of the Academic Board standing committees.

Induction for the Deputy Chair of the Academic Board

The Chair of the Academic Board will hold an induction briefing for the new Deputy Chair of the Academic Board.

The induction briefing will include segments devoted to:

  • the roles and responsibilities of the Deputy Chair of the Academic Board
  • the roles and responsibilities of the Chair of the Academic Board
  • division of tasks amongst the Board Officers
  • strategies for information sharing
  • Council and Planning and Resources Committee induction information
  • the role and responsibilities of the Secretary of the Academic Board
  • the role of the Academic Board Steering Committee.

Induction for members of Academic Board committees

At the beginning of each year, and once the members of committees of the Academic Board (both members and non-members of the Board) are finalised, the Executive Officer of a committee will forward to each member a committee induction pack comprising:

  • a welcome letter
  • the committee schedule of meeting dates
  • the terms of reference, composition and membership of the committee
  • the role and responsibility of members of committees
  • the role and responsibilities of committee chairs
  • any documents that will assist new members to understand the work of the committee
  • a list of relevant policies and procedures for which the committee has oversight.

The committee chair and executive officer will meet with new members of a committee immediately prior to the first meeting of a committee for each year to discuss the conduct of committee meetings and any questions new members may have arising from information contained in the committee induction pack.

Induction for chairs of Academic Board committees

The Chair of the Academic Board will hold an induction briefing for new Chairs of Academic Board committees. The briefing will be held prior to the first meeting for the new Chair. The briefing session may also be atttended by the Deputy Chair of the Academic Board, the Secetary of the Academic Board and the Executive Officer to the Academic Board commttee.

The briefing session will include segments devoted to:

  • the role and responsibilities of committee chairs
  • the role and responsibilities of committee members
  • the roles and responsibilities of the officers of the Academic Board
  • the role and responsibilities of the committee executive officers
  • the roles of the Academic Board Steering Committee
  • the way the officers of the Board will support committee chairs and the work of the committees.

The Chairs of the Academic Board committees have a standing invitation to attend the Academic Board Steering Committee meetings to provide advice and support to the Chair of the Academic Board on matters relevant to the business of the Academic Board and its committees.

 

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19th July 2012