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Committees of Council play an important role in the governance of the University.
They assist the University Council to discharge its responsibilities under the Deakin University Act 2009 (Vic) and other legislation.
Council Committees are responsible for
Outcomes from each committee meeting are reported to the next meeting of Council.
These operating provisions provide a framework for committee operations and are consistent with the Council Operating Provisions.
The Operating Provisions for Committees of Council was approved by Council on 6 June 2013.
Council will approve the composition and terms of reference for all committees of Council.
Membership of committees of Council will be in accordance with the composition approved by Council.
Council will set terms of appointments for all committee positions, which will be two years, unless otherwise resolved by Council or prescribed by any University legislation pertaining to a particular committee. Members will be eligible for reappointment.
Except the Chancellors Advisory Committee which will be chaired by the Chancellor, Chairs and Deputy Chairs will be appointed by Council from amongst the external members of Council.
Committees of Council may recommend to Council the appointment of additional members.
The Chair may approve the attendance of named persons with rights of audience and debate.
A committee has the right to meet on its own as a committee if desired. Should any significant issue of concern arise out of such a meeting it should, in the normal course, be reported first to the Vice-Chancellor and then, if not resolved to the committee’s satisfaction, to the Chancellor.
Pursuant to Regulation 7.1(2)—Meetings, a quorum of any committee of Council will be one-third of members or three members, whichever is the greater, unless otherwise specified.
Members unable to attend a meeting in person may participate via technology in accordance with Regulation 7.1(2)—Meetings. The Committee Secretary will arrange for the attendance via technology as required.
Consent for members to participate via technology may be a standing consent.
Matters may be resolved by circular resolution without a meeting if a majority of members approve the resolution circulated by or on behalf of the Chair in accordance with Regulation 7.1(2)—Meetings.
Committees will report to Council as follows:
Each committee of Council will establish at the end of each year a business schedule for the following year, in accordance with the powers and responsibilities set out in its terms of reference.
An induction program will be conducted for each new committee member, which will normally take place prior to the new member’s first meeting and will include, but may not be limited to, an informal meeting with the Chair and Committee Secretary.
Unless otherwise agreed by the Chair, agendas for meetings of committees of Council will be circulated to all members seven days prior to the meeting. Minutes will be available to all members within 14 days following the meeting.
Members of committees of Council will comply with relevant provisions contained in the Deakin University Act 2009 (Vic) and University Regulation 7.1(2)—Meetings on declarations of interests.
Committees of Council will review their performance as follows:
As part of the biennial review process, the Vice-Chancellor will be invited to make an assessment of
the adequacy and effectiveness of the system of committees of Council and will report on the
outcome of that review to the Chancellor’s Advisory Committee. That committee will then
determine advice and recommendations to Council arising from the Vice-Chancellor’s assessment.
The requirement for annual and biennial reviews of committees’ performances will not prevent any committee of Council from reviewing its performance at any time, where such a review is considered necessary, nor will it prevent the Chancellor’s Advisory Committee requesting such a review at any time.