Examiners need to be nominated in the HDR Examinations online system. You will receive an email when your candidate gives notice of their intention to submit the thesis and, if you have not already commenced contacting potential examiners, this is your prompt to do so.
You need to have nominated suitable examiners before the thesis is lodged for examination. In fact, HDR Examinations will not permit the candidate to lodge their thesis for examination until examiners have been nominated. Any delay to the nomination impacts directly on the candidate.
You should commence the nomination process well in advance of the anticipated date of thesis submission.
have experience as examiners of higher degrees by research
be currently active in the field
be impartial with no conflict of interest
have a qualification at least equivalent to the degree being examined.
2. Examiners must not:
be a current staff member of Deakin University
have been a staff member or graduate in the past five years
have had close associations with the candidate or the candidature
be a staff member of an institution at which any of the candidate's external/research supervisors are based, or at which the candidate has spent part or all of their candidature.
are the responsibility of the supervisor and not the candidate
must be provided before the thesis is submitted
a minimum of four names must be provided
at least two nominees must be from outside Australia - in rare cases where this may not be possible, an explanation must be provided in writing
a current street address and phone number for courier delivery must be provided, as well as an email address.
if four experienced examiners at the required level cannot be found, it is possible to nominate up to one examiner without experience of examining at the level of the degree being sought. Such examiners are required to outline their qualifications and previous examination and supervision experience, and may only examine up to the level of the highest degree they have been awarded.
informally contact nominees before nominating them for approval
advise nominees they may not be formally selected by the Committee
advise nominees that Deakin uses an online thesis examination system and that they will be given access to a PDF copy of the thesis
advise nominees that reports are to be sent only via the online examination system no more than six weeks from the date of receipt of the thesis (late reports may miss out on being used in the determination of the result)
check that nominees are still available if the thesis is delayed
ensure that all details on the nomination form are competed - incomplete nominations will not be accepted and will delay the examination.
These criteria are also available in the appropriate section of HDR Examinations.
Students are unable to upload their thesis until the examiners are nominated by the Supervisor, and approved and selected by the Chair. Once these steps are complete your student will receive an email notifying them that they may now log on and upload their thesis. Unfortunately it is not an option to do this until all steps up until this point are complete.
11. What do I do if I am the Supervisor but I am also the Head of School?
If you are the primary supervisor of a candidate, you need to select either the Deputy Head of School, Acting Head of School or Assoc Head of School (Research). The system will list alternative Head of School nominees for you to select to act as Head of School for this examination.