Things you must know and do

This page contains important information for students who are interested in undertaking a placement. If you require further information, contact the WIL team at sebe-wil@deakin.edu.au

Centrelink

Students must refer to the Centrelink website for further information regarding Centrelink payments

Alternatively, you can contact Student Central

Insurance

All students undertaking work placements are covered by Deakin’s Personal Accident Insurance, for injuries that they may receive, and Public Liability and Professional Indemnity, for damage/injuries that they may cause.

For more information, visit Student Placement Insurance (requires you to log in with your Deakin username and password).

Enrolment

Before placements can commence, students must enrol in a WIL unit. The enrolment is completed jointly by the Faculty WIL team after placements have been approved.

Enrolment in the online 0 credit point unit Introduction to Work Placement STP010 or STP710 is done by the students via StudentConnect.

Enrolment in the Pre-placement Employability Modules is done by the WIL Team. Access to these modules is via request.

Students are only able to enrol into the WIL placement unit via StudentConnect after a placement has been secured and approved by the faculty.

Assessment

The assessment documentation is sent to students by the WIL Unit Chair. Due to the fact that placement units are credited to the course of study they must be assessed. The industry supervisor is required to carry out a performance evaluation during the placement. The student must also meet continuous assessment requirements by managing their own workload. The student must submit all pieces of assessment in the form of one portfolio 4 weeks after the completion of the placement.

At the completion of a placement, a student is assigned a mark that reflects their overall performance, both during their placement and for their portfolio. If the student’s performance is found to be unsatisfactory during the placement, the placement may be terminated and the student is likely to be awarded a fail grade.

Leave

WIL students are expected to take full responsibility for their professional outcomes as well as meet their obligations as Deakin students.  While on placement as part of your degree, you remain accountable to the Faculty for your whereabouts and behaviour during work hours. The Faculty remains responsible for you and you must adhere to the WIL Guidelines.

Annual Leave

The placements do not include any paid leave and hence, any leave taken during the placement must be negotiated with the industry supervisor and off-set against the duration of the placement. The duration of placements is based on days-worked.

Sick Leave

Given the short duration of placements there is no formal sick leave allowance. If students take any time off during the placement due to illness they must:

  1. make up the time at the end of the placement,
  2. let the industry supervisor and the WIL team know as soon as possible and record it in their logbook, and
  3. provide a medical certificate to the industry supervisor if students have taken more than three days off.

Work hours

Students are required to conform to the normal work hours observed by the organisation and are not eligible for overtime. Students are not permitted to make special arrangements for their work hours

Supervision

Organisations are required to assign an industry supervisor for the student for the duration of the placement. Organisations are also required to provide feedback on the student performance during placement which will contribute to the student’s final mark. Deakin will assign an academic supervisor to each student.

Contracts

Organisations are required to assign an agreement. The agreement will include a position description and a confirmation of placement.

No ongoing commitments or obligations beyond the placement.

Intellectual Property

Intellectual Property (IP) is the application of the mind to develop something new or original. IP can exist in various forms; a new invention, brand, design or artistic creation.

More information about understanding intellectual property

Intellectual property resulting from placements remains with the host organisation. Students may also be asked to sign confidentiality agreements by the placement organisations.

Scholarships

Deakin University Partnership and Participation (DUPPP) Work Integrated Learning (WIL) Financial Support Scheme

Deakin University, using Higher Education Participation and Partnerships Programme funding provided by the Commonwealth of Australia, offers financial assistance to a limited number of students undertaking a discipline specific work placement as part of their degree.

For information on how to apply including application dates, please refer to WIL Financial Support Scheme

Police and Working with Children Checks

Some organisations require a Police Check and/or Working with Children checks to be completed before you commence a Work Integrated Learning (WIL) placement with them.

If you are required to complete a Police or Working with Children check:

  • you must organise your own check and pay the associated costs;
  • you should take your check’s receipt with you on your first day of placement in case you are required to present it prior to commencing with the organisation.

Placements Overseas

Work Integrated Learning (WIL) placements can be undertaken overseas. The administrative and placement approval processes are the same as the placement was to be undertaken in Australia.

All student placements undertaken outside of Australia must adhere to the Student International Programs and Placement Procedure.

Students who undertake placements overseas must register with Deakin International Global Student Mobility Office – Deakin Abroad once the placement is approved by the Faculty. This office provides support to students interested in overseas mobility activities including Work Integrated Learning (WIL) abroad. They also provide a range of services for students including travel insurance and financial support.

Social Media

While your role may not involve using social media the use of personal social media such as Facebook, Instagram, or Twitter must be avoided during work hours. At any circumstances you use your personal social media to comment on your WIL experience.

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