Supporting documents

When applying for a scholarship, you normally need to submit documents to support your application.

Keep these documents relevant and specific. It’s better to submit one relevant, specific example rather than numerous documents that don’t support your application. Please note, documents uploaded from previous application periods, will not be considered.

Make sure you read this page carefully – a little bit of preparation can go a long way.

How to supply supporting documentation

Domestic undergraduate and postgraduate by coursework students

When you submit your scholarship application online via the Course and Scholarship Applicant Portal, you will need to submit your supporting documents by the Upload Documents option at the top of the Course and Scholarship Applicant Portal screen.

Make sure you choose the correct Document type when you upload your documents. If your documents are uploaded into the incorrect Document type category they will not be considered when assessing your application.

For your application to be considered, you must submit your documentation before the closing date of the relevant scholarship.

PDF Supporting documents examples3.0MB

Research students

If you're a research student applying for a research scholarship, you'll need to apply via the online Higher Degree by Research Application Form. You'll be required to attach a number of certified supporting documents, in addition to your research proposal and referee reports.

Learn more about applying for a research degree

International students

If you’re an international student applying for a scholarship or bursary, you must send your supporting documents to Deakin International Admissions.

Email Deakin International Admissions

Due date for documents

The due date for supporting documents is the same as the scholarship closing date listed in the undergraduate and postgraduate scholarships sections. Supporting documents submitted after the closing date of the scholarship will not be accepted and your application won't be considered.

Submitting false supporting documents

Don’t do it! If you do, you’ll be referred to your Faculty Student Misconduct Committee. Making a false statutory declaration is an act of perjury, which is a criminal offence, and the penalties can be severe.

Supporting documents required for financial hardship

If you told us you are experiencing financial hardship in your application, you will need to provide evidence of this.

Acceptable documentation

You currently receive a means-tested Centrelink benefit

You must provide a Centrelink income statement which you can download from your Centrelink online account.

The income statement must:

  • be a recent statement (dated in the last two weeks)
  • show your correct name and address
  • indicate the benefit you receive
  • show the payment amount(s) and date(s) of your benefit.

Please note: Family Tax Benefit statements are not acceptable as this benefit is based on estimated taxable income and not actual taxable income.

You are self-supporting with an income below $56,000

If you’re supporting yourself and have an income under $56,000 you’ll also need to download and provide a statutory declaration.

In the statutory declaration you must:

  • declare you are self-supporting
  • declare your income for the last financial year
  • provide an estimate of your income for the current financial year.

Download a statutory declaration

You are supported by your family with a combined income below $56,000

If you’re supported by your family or partner and you have a combined income under $56,000, you’ll also need to download and provide a statutory declaration.

In the statutory declaration you must:

  • declare you are financially dependent and list the names of those who provide for your financial support
  • declare your combined income (your income plus the income of those who provide your financial support) for the last financial year
  • provide a combined estimate of your income and those who provide your financial support for the current financial year.

Download a statutory declaration

Unacceptable documentation

The following documentation will not be accepted for this category:

  • payslips
  • tax documents
  • bank statements
  • bills.

Supporting documents required for a disability or medical condition

If you've told us about a disability or medical condition in your application, you will need to provide evidence of this.

Acceptable documentation

  • A letter from your doctor that confirms the information you have provided in your application and indicates the level of impact your disability or medical condition has had/will have on your studies.
  • A Learning Access Plan from the Disability Resource Centre that specifies your condition and its impact on your ability to study.

Unacceptable documentation

Non-specific or generic medical documents unfortunately cannot be accepted. These include:

  • prescriptions
  • hospital admission forms
  • special consideration forms
  • test results.

Other forms of disadvantage documentation required

Acceptable documentation

Supporting documentation is generally not required for other areas of hardship. If you've applied based on your rural/regional home location, you don’t need to provide evidence of this – the postcode you’ve provided in your course application or have listed in StudentConnect will be used.

You may choose to provide a statement of support of other areas of hardship you are experiencing.

The statement of support must:

  • be written by a lawyer/solicitor, accountant, religious or community leader, school principal or teacher who is qualified to comment on your circumstances
  • be as specific as possible about what you’re experiencing and the impact on your studies
  • contain an original signature, organisational letterhead (if applicable) and be in PDF format.

Unacceptable documentation

Other documentation to support your hardship, such as Death Certificates, Intervention Orders, or Confirmations of Aboriginality are not required to be submitted.

Supporting documentation for the Deakin Sanctuary Scholarship

You will need to provide the following documents for your application to be considered:

  • a copy of your visa
  • statement of recommendation from a school or community leader (not a family member)
  • other referee statement which could support your application

Remember you want to provide clear and concise documents.

Supporting documents for community or volunteer involvement

If you have participated in community and volunteer activities, you will need to provide evidence of this involvement.

Acceptable documentation

For this category, you should provide a certificate of participation or a statement or letter of support by a nominee of the organisation or program.

The document must:

  • confirm your level of involvement in the organisation or program by someone in a position of responsibility from that organisation
  • be from the community/volunteer organisation or program mentioned in your application.

The documents you need to provide must be current, concise and relevant.

Unacceptable documentation

Informal, outdated or generic documents that do not confirm the level of achievement/involvement will not be accepted. These can include:

  • screenshots of emails
  • volunteer rosters
  • photographs
  • documents older than two years.

Supporting documents for leadership activities or achievements

If you have participated in leadership activities or have been acknowledged for specific achievements, you will need to provide evidence of these.

Acceptable documentation

For this category, you should provide a certificate of participation or a statement of support by a nominee of the school, program or activity.

The document must:

  • confirm your leadership or achievements at the school, program or activity by someone in a position of responsibility from that group
  • be from the school, organisation, program or activity mentioned in your application.

The documents you provide must be current, concise and relevant.

Unacceptable documentation

Informal, outdated or generic documents that do not confirm the level of achievement/involvement will not be accepted. These can include:

  • screenshots of emails
  • volunteer rosters
  • photographs
  • documents older than two years.

Supporting documentation for elite sporting activities

If you have participated in elite sporting activities you will need to provide evidence of this.

Acceptable documentation

For this category, you should provide a letter from a senior member of your sporting club or organisation confirming your achievements. The document should contain an original signature and be on an organisational letterhead if applicable. The letter you provide must be current, concise and relevant.

Unacceptable documentation

Examples of unacceptable sporting documentation include:

  • trophies, ribbons or certificates of sporting achievement
  • results of a specific sporting event or competition
  • documents older than two years.

Referee statements

Referee statements can provide evidence of your personal attributes, academic potential or professional contributions. Your referee can be an employer, a member of a school, organisation or community program, or a person known to you. Nominated referees cannot be family members or friends.

Acceptable documentation

The referee statement must:

  • be a letter of support that confirms your personal attributes, academic potential or professional contributions
  • be written by an employer, a member of a school, organisation or community program, or a person known to you
  • contain your referee's original signature, be on an organisational letterhead (if applicable) and be in PDF format.

Unacceptable documentation

The referee statement cannot include:

  • letters written by a family member or friend
  • informal documents or unsigned letters
  • contact details for a referee without a statement of support.

Contact us

If you need help with the types of documents you need to supply, please contact the Scholarships and Financial Assistance team.

Scholarships
+61 3 9244 6333
Email Deakin Scholarships