Enrolment conditions
As an international student, there are certain conditions that you have to meet throughout your enrolment at Deakin University. These include conditions relating to your academic progress, attendance, enrolment status and student visa. You are advised to adhere to these conditions throughout your enrolment, as failure to do so could result in the cancellation of your student visa. For more information, please refer to the relevant section. The section on Enrolment status includes information on duration of course, intermission and discontinuation of course.
Academic progress
You are expected to make satisfactory progress towards the completion of your degree for each trimester you are enrolled in. If your course completion is deemed to be at risk by your faculty within the prescribed regulations, you may receive a warning letter. If your progress continues to be at risk, you may be allowed to continue your studies but with restricted enrolment, or you may be excluded from the course you are taking for a defined period.
You should seek assistance from your faculty, DUSA Education Officers, the Division of Student Life, or an International Student Adviser if you have been sent a warning, restriction or exclusion letter from your Faculty.
Attendance
DUELI students
Attendance records of students studying at the Deakin University English Language Institute (DUELI) are maintained daily and students must achieve at least an 80% attendance rate for each ELICOS course that they are enrolled in. Should circumstances arise that may prevent them from achieving this, students must inform DUELI immediately and seek the advice of a DUELI International Student Adviser who may be able to assist them.
Undergraduate and Postgraduate students
Attendance records for students undertaking award courses at Deakin University are not kept. However, many units have attendance requirements for tutorials, laboratory sessions, fieldwork, etc. DIAC may request the University to supply these records or for a general report from staff on the assignment efforts, class participation, exam results, etc, of a student at any time.
Enrolment status
Duration of course
The duration of your course at Deakin University is listed in your Letter of Offer and reflected in your electronic Confirmation of Enrolment (eCOE). The durations have been calculated on the assumption that a student will be enrolled in 4 credit points per standard trimester. If a student reduces the enrolment to 3 credit points, or needs to repeat a unit, the course duration will be extended. Students need to be aware that they will be responsible for the associated costs of visa extension and health checks, and the tuition fees will change to the prevailing tuition costs at the time of the extension of study.
Due to the ESOS Act 2000 regulations, on campus students are required to complete their course within the duration listed in their eCOE.
Intermission
International Students who wish to apply for intermission (approved leave from the University) should read the Intermission Advice for International Award Course Students (506 KB) (506 KB) document for details of the intermission process.
All applications for intermission should be lodged online via StudentConnect.
IMPORTANT NOTE: Online applications are not automatically approved. You will be contacted by an International Student Adviser and required to attend an interview before your application can be approved. If we are unable to contact you for an appointment, your application will be rejected and this may affect your enrolment.
Please be advised that intermission can only be applied for on compelling and compassionate grounds. Please read the section 'Can I take a leave of absence (intermission)?' to see what is considered compelling or compassionate circumstances.
(Note: Higher Degree by Research - HDR students do NOT follow the above procedure. HDR students should fill in the online request for intermission for HDR students. ALL other students MUST follow the above procedure.
Withdrawing from studies
If you are considering discontinuing from your course, you should make an appointment to see Faculty your course adviser or an International Student Adviser to discuss the implications for your student visa, any penalties to your enrolment record, and to ensure that any other administrative matters are completed with the University.
If you wish to withdraw and discontinue your studies at Deakin, you must:
- Apply online via StudentConnect
- Make an appointment with an International Student Adviser (ISA) who will verify your application and ensure that you are aware of visa implications.
Please refer to the "Discontinuation Advice for International Students (262 KB) (262 KB)" document for full details.
Discontinuation of enrolment by university
Your enrolment status at Deakin may be discontinued for the following reasons, after the conclusion of notification and appeal periods:
- Non payment of fees - failure to pay tuition or other fees by published due date.
- Unsatisfactory academic progress - as a result of a determination by Faculty Academic Progress and Discipline committee, and/or Academic Appeals Committee that over a defined study period, academic progress has been unsatisfactory, resulting exclusion from the course for a fixed term.
- General or academic misconduct (refer to Regulation 04.01(01)
You will need to pay all outstanding fees and re-apply to the Faculty if you wish to be re-admitted to the same study program. To restore your enrolment when paying fees or debts, consult with staff in Deakin Central.
Visa requirements
The Education Services for Overseas Students (ESOS) Act 2000 and The National Code of Practice for Registration Authorities and Providers of Education and Training to Overseas Students ('The National Code of Practice') 2007 represent regulations that specifically determine matters in the delivery of education to international students studying on campus.
The ESOS Act 2000 and the National Code of Practice 2007 also list the legal obligations of the education providers to report students to DIAC who are deemed to have unsatisfactory progress, change their course, complete early, transfer to another institution or who intermit their studies.
For more information
- Refer to 'Assessment, Exclusion and Academic progress' in your University Handbook for full details
- The Guide contains the Academic Progress operational policy. It details the grounds for exclusion, restriction, and issuing a warning letter.
- Visit the DUSA advocacy web page if you need information on academic progress problems.
- For additional support about academic progress, contact Faculty staff or International Student Advisers.
- For more information on the ESOS Act 2000 and National Code of Practice 2007, please consult the Australian Government website.
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