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My Items

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My Items consolidates all of your artefacts, reflections, presentations, and collections into a single view, enabling you to view, search, and manage all of your content from one location.


Create Artefacts

You may upload or create artefacts on any number of topics and at any stage of completion. An artefact may be a document, graphic, audio file, video file, presentation, or other form of digital media. You may upload files from a personal computer or storage device, import items from a unit, link to a website, create artefacts in Portfolio (reflections, presentations), or fill out a form.


Video Resources

This Portfolio video was developed for the 'Developing academic literacies in your course curriculum' DUPPP funded project, coordinated by Language and Learning Advisers in Student Life.

Portfolio: uploading artefacts

Your browser has failed to load this video. Please click here to view it in DeakinAir.


Upload a file

Upload files from your computer, personal storage device, or Locker.

  1. Click the Add button on the My Items page and then click File Upload from the drop-down menu.
  2. Drag files over an upload target (contain the text "Drop files here, or click below") then click Add .
    If this functionality is not available in your browser,
    • Click Upload to locate the file that you want to upload.
    • Click Open.
    • Then, click Add .
  3. Click Next.
  4. Give the file a Name and Description.
  5. Add any Tags you want the artefact to have.
  6. Click Save.

Tip: Consider compressing large media files before you upload them to save space in your portfolio. Full resolution files are not usually necessary for display on the web.


Tag

Tags are words you associate with an object to make items easier to find. You can search for items with specific tags, and other users can use your tags to search for items.

To make a multiple-word tag, place double quotes around the entire phrase. For example: typing "winter project" makes the two words a single tag.

To make a private tag that only you can see, type the @ symbol in front of the tag. For example: typing @draft adds a private @draft tag to an item that other users will not see when you share the item with them.

To make a private multiple-word tag, put the @ symbol before the quotation marks, for example: @"rough draft".

Tip: You might want to compress large media files before uploading them to save space in your portfolio. Full resolution files are not usually necessary for presentation on the web.


Create a HTML file

Portfolio provides the option to create HTML artefacts using a simple HTML Editor. HTML files may contain formatted text, images, videos, audio files, and links to content in Learning Environment.

  1. Click the Add button on the My Items page and then click Web Document from the drop-down menu.
  2. Enter the File name you want the file to be stored as.
  3. Use the HTML Editor to add your Content.
    Note: If you wish to link to YouTube video or Flickr, use the Insert Stuff icon.
  4. Click Next.
  5. Enter the Name you want to display for the file and a Description.
  6. Add any Tags you want the artefact to have.
  7. Click Save.

Link to a web address


Import unit resources as an artefact

A great way to track your progress over time is to include your unit work in your portfolio. You may then review your work at any point in the future and compare it to other assignments and units.

  1. Click the Add button on the My Items page and then click Sites results from the drop-down menu.
  2. You can use the Search function to search for your site.
  3. Click the Site Name you want to import results from.
  4. Select the items you want to import, and click Next.
  5. Enter a Name and Description for each item.
  6. Add any Tags you want the artefacts to have word tag, put the at symbol before the quotation marks, for example: @"rough draft".
  7. Click Save.

Fill out a form

Forms are templates created by your Faculty, School or Unit Chairs collecting information using a set of question fields.

  1. Click the New button on the My Items page and then click Form Response from the drop-down menu.
  2. Click the name of the form you want to fill out.
  3. Fill out the form.
  4. In the Fill Out a Form page, provide a Name and Description unique to this form entry.
  5. Click Save.

Record Audio

You can record audio directly within Portfolio, rather than pre-recording audio on your computer and uploading it as a file.

  1. Click the Add button on the My Items page and then click Audio Recording from the drop-down menu.
  2. Ensure your microphone is set up correctly and click Record. You can also:
    • Click Flash Settings to make adjustments to your microphone selection and volume.
    • Click Play to listen to your recording.
    • Click Clear to erase your recording.
  3. Click Next.
  4. Give the file a Name and Description.
  5. Add any Tags you want the artefact to have.
  6. Click Save.

Create Collections

Collections are groups of artefacts, reflections and presentations. They are folders, except an item can belong to multiple collections at the same time. For example, you may add a short story written to a collection called Fiction as well as a collection called Creative Writing 101 and there will only be one copy of the story (artefact).


Create a collection

  1. Click the New Collection button on the My Items page.
  2. Give the collection a Name and Description.
  3. Add any Tags you want the collection to have.
  4. Click Save and Close.

Add an item to a collection from the Edit Collection page

  1. Click on My Items button.
  2. Use the Filter by to filter for Collections.
  3. Click on the Actions button next to the collection name. Then select Edit.
  4. From the Edit Collection page, click on Add to Collection button.
  5. Select the Artefacts, Presentations or Reflections link.
  6. Select the items you want to add.
  7. Click Add.
  8. Click Save and Close.

Add an item to a collection using the drop-down menu

  1. Click on My Items button.
  2. Click on the Actions button next to the item to add to collection.
  3. Then select Add to Collection.
  4. Select the collection.
  5. Click Add.

Create Presentations

Presentations enable you to showcase your work by selecting artefacts (images or documents), reflections, and comments to present through one or more web pages. Other users can then view your presentation and provide comments on it. They may also be used for assessment purposes. There are 4 major components in creating a Presentation:


Video Resources

This Portfolio video was developed for the 'Developing academic literacies in your course curriculum' DUPPP funded project, coordinated by Language and Learning Advisers in Student Life.

Portfolio presentations

Your browser has failed to load this video. Please click here to view it in DeakinAir.


Create a Presentation

  1. Click on My Items.
  2. Click New Presentation.
  3. Give your Presentation a Name.
    Note: Avoid to use any special characters such as "-","&" in the title.
  4. Enter a Description (optional).
  5. Add any Tags you want the Presentation to have. Tags are words you associate with an object to make items easier to find.
  6. You can leave the settings under Comments/Assessments at their default values. These can be edited at a later date if you wish.
  7. Click Save.

Edit a Presentation

  1. Under My Items filter by Presentations.
  2. Click on the Actions button next to the Presentation you want to edit.
  3. Select Edit from the list that appears.

Delete a Presentation

  1. Under My Items filter by Presentations.
  2. Click on the Actions button next to the Presentation you want to delete.
  3. Select Delete from the list that appears
  4. You will be asked to confirm if you want to delete the presentation. This action cannot be undone.
  5. Click Yes.

Add content to Presentation

Note: For the following to be added they must already exist in that area of your Portfolio:

  • A document, image or file must first be added to Artefacts
  • An image you want to use in a html file you create must first be added to Artefacts
  • A reflection must first be created in the Reflections area.
  1. Under My Items filter by Presentations.
  2. Click on the Actions button next to the Presentation. Then select Edit.
  3. Click on the Content/Layout tab.
  4. Under Content Area 1, click on the Add Component button.
  5. A pop-up window will open. You can choose to add:
    • Artefact (previously saved file, document or image)
    • Artefact or reflection from a collection (previously created)
    • Artefact or reflection by learning objective (previously created)
    • Reflection (previously created)
    • Text area (create a brand new html page.This page will only exist in your presentation)
    • Information from my profile (a link to your profile)
  6. Click on the link to the item you want to add.
  7. Use the checkboxes to select the content you wish to add. Then click Add.
  8. You can add multiple components to a single page.

Add pages to Presentation

  1. In the Pages box, click on the New Page icon.
  2. In the New Page window, type in a Page Name for the page e.g. Introduction.
  3. Select the Hide Name checkbox if you do not want the page name to display at the top of the displayed page in the presentation (recommended).
  4. Select the Hide Page checkbox if you do not want the page to appear in the navigation panel.
  5. Click on the Save button.

Edit or delete a page

  1. Click on the Content/Layout tab.
  2. In the Pages box, click on the Actions button next to the page you want to edit or delete.
  3. You will be given three options: Open, Delete and Page Properties.
    • If you want to open the page, select Open.
    • If you want to delete page, select Delete and then click Yes. Keep in mind that this action cannot be un-done:
      • any html files you have specially created from the presentation area will be permanently deleted.
      • any image or documents that you have linked to the page from your artefacts will be removed from the presentation but not deleted from Portfolio.
    • If you want to change the title of the page, select Page Properties.
      • A pop-up window will open. Make your changes and click Save.

Edit and move a component

  1. Click on the Content/Layout tab.
  2. Click on the link to the Page.
  3. To edit component, click on Edit. Make all the changes and click Save.
    To move component, click on the related arrows to move component within the page.

Note: These options will change depending on whether you wanted to edit an artefact or a html page.

Delete a component

Note: Any html files you have specially created from the presentation area will be deleted and cannot be retrieved. Any image or documents that you have linked to the page from your Portfolio artefacts will be removed from the presentation but not deleted from Portfolio.

  1. Click on the Content/Layout tab.
  2. Click on the link to the Page from which you want to delete the component.
  3. Click on the Actions button next to the component you want to delete.
  4. Select Remove from Layout.

Customise banner and theme


Share a Presentation

  1. Under My Items filter by Presentations.
  2. Click on the Actions button next to the Presentation you want to share.
  3. Select Permissions from the list that appears.
  4. Click on the Add Users and Groups button.
  5. Click on the Users tab.
  6. In the Search for field, type in the first name of the user you want to share with.
  7. Click on the image next to their name.
  8. Repeat step 6 and 7 for other users you wish to add.
  9. Assign the permissions you want the users to have by clicking on the appropriate box(es) under Assign Permissions. These can be edited at a later date for individual users if you wish.
  10. Click Add.
  11. You will then be returned to the previous screen where the users you have chosen to see will appear.
  12. Click on the box(es) next to the all of the users to send invitation.
  13. Click Send Invite.
  14. Type in a quick message.
  15. Choose whether you want to Send a copy to myself.
  16. Click Send.
  17. Click Close.

Note: You can also share items through the Sharing Group

Create Reflections

Reflections can be used to discuss items in your portfolio, record your thoughts on topics that interest you, set goals, and think critically about your learning.

For more information, check out the Reflective writing page. The page provides details on what is reflective writing and how to write reflectively.


Video Resources

These Portfolio videos were developed for the 'Developing academic literacies in your course curriculum' DUPPP funded project, coordinated by Language and Learning Advisers in Student Life.

Reflection: why bother

Your browser has failed to load this video. Please click here to view it in DeakinAir.

Portfolio reflections

Your browser has failed to load this video. Please click here to view it in DeakinAir.


Add a reflection

  1. Click on My Items.
  2. Click the Add button and then click Reflection from the drop down menu.
  3. Give your reflection a Title.
  4. Enter your thoughts in the Reflection field.
  5. Add any Tags you want the reflection to have.
  6. If you do not wish others to comment on your reflection, untick the Comments box.
  7. Click Save.

Associate reflections with collections or presentations

Reflections may be independent portfolio items or associated with collections, or presentations. Associating reflections with other items assists other users see the relationship between the items and makes it easier to revisit your goals and assumptions later.

Reflections are only visible to other users if you share them or you add them to a collection or presentation.

  • Associating them with another item does not automatically share them.
  • When you share a reflection that is associated with an item, users may view the associated item when viewing the reflection.
  • If you include a reflection in a collection or presentation, it inherits the permissions of that collection or presentation.
  1. Click on My Items button.
  2. Use the Filter by to filter for Reflections.
  3. Click on the Actions button next to the item.
  4. Then select either Add to Collection or Add to Presentation.
  5. Select the appropriate item from the list of items that appears.
  6. Click Add.

Video Resources

This Portfolio video was developed for the 'Developing academic literacies in your course curriculum' DUPPP funded project, coordinated by Language and Learning Advisers in Student Life.

Portfolio: sharing and feedback

Your browser has failed to load this video. Please click here to view it in DeakinAir.


Share My Items

  1. Click on the Actions button next to the item you wish to share.
  2. Select Permissions from the list that appears.
  3. Click on the Add Users and Groups button.
  4. Click on the Users tab.
  5. In the Search for field, type in the name of the user you want to share with.
  6. Click on the image next to their name.
  7. Repeat step 5 and 6 for other users you wish to add.
  8. Assign the permissions you want the users to have by clicking on the appropriate box(es) under Assign Permissions. These can be edited at a later date for individual users if you wish.
  9. Click Add.
  10. You will then be returned to the previous screen where the users you have chosen to see will appear.
  11. To send invitation, click on the box(es) next to the all of the users.
  12. Click Send Invite.
  13. Type in a quick message.
  14. Choose whether you want to Send a copy to myself.
  15. Click Send.
  16. Click Close.

Note: You can also share items through the Sharing Group.


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