Ceremony proceedings

Graduation Information Booklet

2016 Graduation Information Guide

PDF 3.17MB

Ceremony duration

The ceremony will be approximately one and a half hours duration. Light refreshments will be provided for graduates and their guests after the ceremony, we request that you move to this area as soon as possible after the ceremony.


Graduands are asked to arrive at the venue approximately 2 hours before the ceremony to allow sufficient time to register, robe and arrange photographs if required. Staff will be available to issue you with the appropriate regalia and assist you with robing.

Generally, guests are asked to remain clear of the registration and robing areas, arrangements should be made to meet guests elsewhere in the venue.

If you are running late

Where possible please phone 03 9244 6333 to inform us if you believe you may not be at the venue 30 minutes before your ceremony start time.

Registration will close 30 minutes before the start of the ceremony. If you arrive after this time you will not be permitted to take part in the ceremony, however you will be permitted to be robed for photography purposes only.

Order of proceedings

Processional music heralds the arrival of the Academic Procession for the graduation ceremony. At the commencement of this music, graduands and guests are asked to stand and remain standing for the National Anthem.

The Master of Ceremonies will open proceedings and the Chancellor will deliver the opening address. The Vice-Chancellor will then introduce the guest speaker who will deliver the occasional address.

The Chancellor will make a formal declaration conferring the awards of the University on the graduates and he will invite graduates to proceed to the stage according to the order published in the program.

A Faculty Pro Vice-Chancellor will read out the names of graduates being presented to the Chancellor. At the conclusion of the presentation of the graduates, a representative of them will deliver a brief response.

The Vice-Chancellor will deliver the closing address. Following the closing address, there will be a musical performance.

At the conclusion of the ceremony guests are requested to stand while the stage party and graduates leave the hall.

Seat Allocations

Graduate Seating 

Graduates are seated in the front rows of the venue in specifically allocated seats. Marshalls will be present to direct you to your seat.

All graduates must be seated in their allocated seats 30 minutes prior to commencement of the ceremony for a briefing on ceremony protocols.

Graduates not registered and seated by this time may not participate in the ceremony.

Guest Seating 

There is no reserved seating for guests. To ensure all guests can be accommodated, seats should not be held or left vacant.

Guests will be admitted approximately 15 minutes prior to the start time of the ceremony.

Children under 3 who can be accommodated on a parent/ guardian's lap do not require a ticket. Children over the age of 3 will require a seat and will need a ticket.

Due to venue safety regulations, prams cannot be accommodated within the hall/theatre, but may be parked in the designated area in the foyer.

Ticket purchase and collection

Subject to availability, additional guest tickets may also be purchased at the Box Office located at Costa Hall immediately prior to the ceremony.  To purchase additional guest tickets before the ceremony, visit the Tickets webpage.

Can I bring children to the ceremony?

Yes, however the ceremony for small children could be considered a little long and formal. If children are coming to a ceremony, parents are encouraged to bring along quiet activities to keep them entertained.

Children who occupy a seat will require a ticket.

Return of gowns

All academic dress must be returned to the registration area and have your name checked off against the gown return listing within one hour of the completion of the graduation ceremony. Graduates who do not return their regalia after the ceremony will be invoiced for the full cost.

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